Minutes
Alamo Community Colleges
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
February 20, 2007

CALL TO ORDER AND ROLL CALL

Chair Roberto Zárate called the meeting to order at 6:30 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon, Vice Chairman
District 3 Jennifer Ramos*
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary

*Trustee Ramos arrived during discussion of Agenda Item 3.

Presiding Administrator: Dr. Bruce H. Leslie

CERTIFICATION AND POSTING OF NOTICE

Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northeast Lakeview College, Northwest Vista College, Palo Alto College, San Antonio College, St. Philip's College and at Southwest Campus, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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INVOCATION

The invocation was given by Gerardo Mechler, Instructor of Reading, at Palo Alto College.

CITIZENS TO BE HEARD

There were no citizens to be heard.

MEMORIALS

Dr. Leslie announced the recent passing of retired employees Rebecca L. Hildebrand who served St. Philip’s College from 1971-1998 as Associate Professor of Nursing Education; Helen C. Wheeler who served San Antonio College from 1954-1984 as a Professor of Mathematics; and Valentine Poska who served San Antonio College from 1967-1987 as a Library Professor. Dr. Leslie announced that Dr. Eric Reno’s mother, Betty Moesta, passed away.

CEREMONIALS

Dr. Daniel R. Derrico, Vice Chancellor for Administration
Dr. Leslie and Chair Zárate presented an appreciation plaque to Dr. Daniel R. Derrico for his tremendous contributions to the Alamo Community Colleges.

Dr. Patricia Candia, Interim President of St. Philip’s College
Dr. Leslie and Chair Zárate presented an appreciation plaque to Dr. Patricia Candia for her service as Interim President of St. Philip’s College.

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF

Chair Zárate recognized Federal and State Government students from Northwest Vista College and their instructors Robert Marbut, Jr. and Bobby Martinez.

Chair Zárate recognized Monroe Miller, Board Member of the Central Texas Technology Center.

Student of the Month (January 2007)
Dr. Candia introduced Adrian E. Ingle, January 2007 Student of the Month. Mr. Ingle is a sophomore HVAC major with a 4.0 GPA at St. Philip’s College – Southwest Campus. As noted by his instructor, Mr. Ingle “strives to improve himself not only in the classroom, but in the community.”

Student of the Month (February 2007)
Dr. Zeigler introduced Rocio M. Neri, February 2007 Student of the Month. Ms. Neri is a sophomore Nursing major with a 3.9 GPA at San Antonio College. As noted by one of her professors, Ms. Neri is “dedicated and motivated” showing an “outstanding commitment to her academic work and to the community.”

District Wide Employee of the Month (February 2007)
Dr. Candia introduced Estella Huary, February 2007 District-Wide Employee of the Month. Ms. Huary works as a housekeeper and has been employed at St. Philip’s College for over 11 years.

Dr. Leslie introduced Dr. Loston, St. Philip’s College President, who will begin March 1, 2007. Dr. Loston expressed her appreciation for the opportunity to serve St. Philip’s College.

EXECUTIVE SESSION

Chair Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:56 p.m.

RECONVENE OPEN MEETING

Chair Zárate reconvened the meeting into Open Session on Tuesday, February 20, 2007 at 7:04 p.m.

1. SPECIAL BOARD MEETING ON JANUARY 20, 2007

On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on January 20, 2007 are hereby approved.”

Trustee Casillas abstained.

2. REGULAR BOARD MEETING ON JANUARY 23, 2007

On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on January 23, 2007 are hereby approved.”

3. MONTHLY REPORTS

Dr. Derrico reported that the budget process is underway and a timeline for the external auditor’s recommendations are being developed.

Dr. Candia reported that SPC hosted the San Antonio Symphony and Residency Program with over 2,400 K-12 students attending rehearsals and/or college tours. A St. Philip’s College student performed a solo with the San Antonio Symphony.

Dr. Zeigler reported that the SAC Fire Science Program has approximately 1100 students enrolled. SAC is exploring the possibility of a state of the art training facility and has received community support from the Northeast area and San Antonio Fire Department.

Dr. Debbie Hamilton reported that a meeting was held with Dr. Jon Alexiou, Executive Director of the Educational Testing Service (ETS), to discuss the possibility of NLC becoming a beta site for the assessment tools that ETS is developing for the community colleges.

Mr. Jimmie Bruce reported that NVC is continuing its work on Strategic Goal I, Access to Higher Education; enrollment has increased by 9%. An initiative for one-on-one advising has been developed for students who have tested for placement in developmental courses. New signage has been placed throughout the campus and directional and parking signs will be set up in the near future.

Mr. Zuniga provided an overview on the legislative meetings attended by ACC Trustees, administrators, and students which included: Texas Community College Day on February 22, 2007 in Austin, Texas; ACCT Legislative Summit on February 11-14, 2007 in Washington DC; Governor Perry’s Higher Education Budget Proposal press conference; and House Higher Education Committee Chair Geannie Morrison and Senate Finance Committee Vice Chair Judith Zaffirini.

4. PALO ALTO COLLEGE’S INTERNET VIRTUAL TOUR

Mr. Robert Garza and Mr. Steve Sosa provided a presentation on “Reaching the Virtual Student” which included: PAC Online Projects, Online Virtual Tour, Distance Education Online Class Orientation, New Student Orientation, and The Future for Palo Alto College.

Trustee McClendon asked Dr. Guzmán to share the technology project with the other colleges.

5. DELEGATION OF AUTHORITY TO NEGOTIATE AND EXECUTE THE ANNUAL RENEWAL OF THE INTERLOCAL AGREEMENT RELATED TO THE UTILITY ESCROW SETTLEMENT WITH THE CITY OF SAN ANTONIO
On a motion by Trustee Beitzel, seconded by Trustee Connor, and by unanimous vote of the Board, the following revised minute order was adopted:

“The Board authorizes the Chancellor or his designee to negotiate and execute the sixth annual renewal of the Interlocal Agreement related to the utilities escrow settlement between the Alamo Community College District and the City of San Antonio.”

6. DISCUSSION AND POSSIBLE ACTION TO UTILIZE THE NAME “ALAMO COMMUNITY COLLEGES” IN PLACE OF ALAMO COMMUNITY COLLEGE DISTRICT IN ALL ADVANCEMENT EFFORTS AND TO COMMUNICATE EFFECTIVE MESSAGES TO ALL AUDIENCES

Dr. Leslie reported that a retreat was held with the Presidents and all agreed that there are advantages to supporting the Board’s discussion in branding the Alamo Community Colleges as a family of colleges.

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“All advancement efforts are to utilize the name and logo of the ‘Alamo Community Colleges,’ and, furthermore, to gain the full benefit of the unique qualities and offerings of our colleges and their collective impact on our community, the Board charges the Chancellor to develop an appropriate policy to implement strategies, procedures and protocols that ensure the full collaboration, stewardship and implementation of the most effective messages to our students, employers, community agencies, school districts and residents.”

7. FUTURE CIP NEEDS ASSESSMENT

Mr. Strybos presented a brief description of the CIP Needs Assessment Projects.

On a motion by Trustee Dr. Sprague, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby authorizes administration to prepare Requests for Qualifications/Requests for Proposals (RFQ/RFP) and to advertise for professional services for Master Planning for the North Central College (NCC) and a District Wide Space Inventory and Utilization study including District Offices. The Consultant selections and the consultant fees will be approved by the Board at future board meetings. The specific accounts funding these projects will be identified at the time of the Board approval of the fee award.”

8. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED TO FURNISH AND INSTALL THREE (3) MODULAR BUILDINGS, NORTHWEST VISTA COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 07C-026).

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

"Based on bids received January 18, 2007, the contract is awarded to Comark Building Systems, Inc. of Desoto, Texas, submitting the low base bid of $360,191.00 for the project to Furnish and Install Three (3) Modular Buildings, Northwest Vista College for the ACCD Facilities Department (Bid No. 07C-026). A 10% contingency ($36,019.00) is also approved.”

9. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE ROOF REPLACEMENT, BUILDING H, PALO ALTO COLLEGE, FOR THE FACILITIES DEPARTMENT, (BID NO. 07C-030.)

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

"Based on bids received January 23, 2007, the contract is awarded to Supreme Systems Inc. of Dallas, Texas, submitting the low base bid plus Alternate #1 for a total low bid of $118,585.00 for the Roof Replacement Building H, Palo Alto College for the Facilities Department (Bid No. 07C-030). A 10% contingency ($11,858.00) is also approved. "

10. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR ELEVATOR REPLACEMENTS AND MODIFICATIONS, PALO ALTO COLLEGE, SAN ANTONIO COLLEGE, ST. PHILIP’S COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 07C-024).

On a motion by Trustee Connor, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

"Based on proposals received December 19, 2006, the contract is awarded to 3TI, Inc. of San Antonio, Texas, submitting the best value proposal of $605,000.00 for the Elevator Replacements and Modifications, Palo Alto College, San Antonio College, and St. Philip’s College for the ACCD Facilities Department (CSP No. 07C-024). A 10% contingency ($60,500.00) is also approved. "

11. DISCUSSION AND ACCEPTANCE OF CLOSED REAL ESTATE TRANSACTIONS NORTH CENTRAL CAMPUS (REVISED)

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following revised minute order was adopted:

"RESOLVED, that the Board of Trustees authorized the District’s staff and attorneys to acquire the following properties for a new North Central Campus under the terms and conditions acceptable to the Director of Acquisitions and Administrative Services.
Legal Description Address Date Acquired Purchase Price
43.3146 acres IH 10 West, Godluctra May 2006 $2,294,519.03
15.2982 acres IH 10 West, Kirby May 2006 $810,396.75
5.251 acres 29401 IH 10 West, Flores/Brown May 2006 $1,600,000.00
5.257 acres IH 10 West, Stahl May 2006 $1,500,000.00

68.839 acres Property abutting ACCD property, Post Oak Development
November 2006
$5,616,666.20
These purchases are now closed and title has passed to the District within the parameters authorized by the Board and, therefore, the Board accepts this report for the public record.”

12. DISCUSSION AND ACCEPTANCE OF CLOSED REAL ESTATE TRANSACTIONS – NORTHEAST LAKEVIEW COLLEGE (REVISED)

On a motion by Trustee McClendon, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following revised minute order was adopted:

RESOLVED, that the Board of Trustees authorized the District’s staff and attorneys to acquire the following properties for the Northeast Campus/Northeast Lakeview College under the terms and conditions acceptable to the Director of Acquisitions and Administrative Services.

Legal Description Address Date acquired Purchase price

County block 5048, 6.42 acres
Palisades Drive
August 2004
$350,524.00

Lot 3, Block 17, Live Oak, 5.759 acres
8300 Pat Booker Road
August 2005
$2,400,000.00
County block 5048, P-46 & P-46A, 4.537 acres 12165 Old Converse Road January 2006 $335,000.00
County Block 5048,lot 2 blk 1, 5.009 acres 12095 Old Converse Road April 2006 $425,000.00
County Block 5048, 4.127 acres 8111 Village Oak January 2007 $305,610.70
These purchases are now closed and title has passed to the District within the parameters authorized by the Board and, therefore, the Board accepts this report for the public record.”

13. DISCUSSION AND ACCEPTANCE OF CLOSED REAL ESTATE TRANSACTIONS – ST. PHILIP’S COLLEGE (REVISED)

On a motion by Trustee Dr. Weiner, seconded by McClendon, and by unanimous vote of the Board, the following revised minute order was adopted:

"RESOLVED, that the Board of Trustees authorized the District’s staff and attorneys to acquire the following properties for St. Philip’s College under the terms and conditions acceptable to the Director of Acquisitions and Administrative Services.

Legal Description Address Date acquired Purchase price
NCB 1456, Blk 20, N. 43' of the s. 86' of Lots 14 & 15 228 Gevers April 2006 $10,000.00
NCB 1455, Blk 21, Lot 12 1746 Montana May 2006 $15,000.00
NCB 1518, Blk 2, Lots 15, 16, & 17 526 S. Walters, 105-107 Anderson November 2006 $90,000.00
These purchases are now closed and title has passed to the District within the parameters authorized by the Board and, therefore, the Board accepts this report for the public record.”

14. FULL TIME, ADJUNCT & CONTINUING EDUCATION FACULTY

On a motion by Trustee Rindfuss, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“Selection for 2006-2007, 2007-2008, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.”

The appointment of full-time faculty, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 7 for the 2006-2007 and List 1 for the 2007-2008 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

15. ADMINISTRATOR APPOINTMENT

On a motion by Trustee Dr. Weiner, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The Attached list of administrator at Palo Alto College has been reviewed by the respective College President’s in accordance with administrative policy. I, hereby, recommend employment of these administrators for the period February 26, 2007 through August 31, 2007. Salaries for the respective administrative positions are contingent on the availability of funds.”

NAME TITLE AREA EFFECTIVE DATE
Ernestina Mesa Dean Learning Resources February 26, 2007

16. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON FEBRUARY 20, 2007

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on February 20, 2007 is hereby approved, which includes *17, *18, *19, *20, *21, *22, *23,
*24, *25, *26, and *27."

17. FINANCIAL REPORTS

“The financial reports are hereby accepted as presented.”

18. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

“The monthly report on Financial Status of 2004 Maintenance Tax Notes is hereby accepted as presented.”

19. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

“The monthly report on the Status of Projects Funded by 2004 Maintenance Tax Notes is hereby accepted as presented.”

20. MONTHLY REPORT ON FINANCIAL STATUS OF 2006 MAINTENANCE TAX NOTES

“The monthly report on the Financial Status of 2006 Maintenance Tax Notes is hereby accepted as presented.”

21. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2006 MAINTENANCE TAX NOTES

“The monthly report on the status of Projects Funded by the 2006 Maintenance Tax Notes is hereby accepted as presented.”

22. MONTHLY REPORT ON STATUS OF NORTHEAST LAKEVIEW COLLEGE TAX REVENUE SET-ASIDE

“The monthly report on the status of the Northeast Lakeview College Tax Revenue Set-Aside is hereby accepted as presented.”

23. MONTHLY REPORT ON STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

“The monthly report on the status of 2001, 2003, and 2004 Bond Construction Funds is hereby accepted as presented.”

24. MONTHLY REPORT ON STATUS OF 2005 MAINTENANCE TAX NOTES AND COMBINED FEE REVENUE BOND CONSTRUCTION FUNDS

“The monthly report on the status of the 2005 Maintenance Tax Notes and Combined Fee Revenue Bond Construction Funds is hereby accepted as presented.”

25. MONTHLY REPORT ON STATUS OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PROGRAM

“The monthly report on the General Obligation Improvement Program is hereby accepted as presented.”

26. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

27. REPORT ON RECEIPT OF PRIVATE GIFTS, NON-GOVERNMENT GRANTS AND GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Board of Trustees hereby accepts this report on the non-governmental gifts and grants (private and public) made to the Alamo Community College District as of December 1, 2006 through December 31, 2006.

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
March 20, 2007, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 9:05 p.m.

Approved for submission to the Board:

Dr. Bruce H. Leslie
Chancellor

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Prepared by:
Sandra T. Mora
Administrative Assistant