Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
February 22, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:00 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon
District 3 Jennifer Ramos
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Vice Chair
District 6 Dr. Gene Sprague
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary
District 9 James A. Rindfuss

CERTIFICATION AND POSTING OF NOTICE

Vice Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

CLOSED SESSION

Chairman Conner announced that the meeting would adjourn into Close Session under the statutes providing for such Closed Session at 6:05 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, February 22, 2005 at 6:36 p.m.

INVOCATION

The invocation was given by Mr. Roland DuBay, Executive Director for Institutional Advancement.

MEMORIALS

Dr. Kelly recognized and acknowledged the death of two outstanding servants to the college district. Frances R. Dick was an Assistant Professor in Sociology at San Antonio College from 1968-1988 and Eugene B. Carter was an Electronics Instructor at St. Philip’s College from 1973-1981.

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Dr. Kelly introduced Martha McCabe, In-House Counsel for the Alamo Community College District.

CITIZENS TO BE HEARD

Sister Gabriella Lohan, COPS/Metro Alliance leader, stated that their organizations which consist of 70 congregations, schools, and other institutions county-wide call on the ACCD board to put the $450 million bond back before the public in a timely manner. She stated that the bond should be written exactly as it was first time with one difference; locate the Nursing and Allied Health Center at St. Philip’s College. Sister Lohan also stated that Father Gil Enderle, Pastor of Our Lady of Perpetual Help Catholic Church, spoke on behalf of these organizations before the ACCD Board twice last December. He wanted to assist in passing the bond. He alerted that Board that locating the Nursing and Allied Health Center at the Medical Center would create unnecessary opposition.

Joseph Oubre, Parishioner of Holy Redeemer Catholic Church and a leader with COPS/Metro Alliance, stated that the evidence was clear that the location of the facility was what created the opposition; however the needs of our students and our counties still remain. St. Philip’s College has no problem attracting students and in fact these programs have long waiting lists. A St. Philip’s College location assures that the community college will stay in the community. Any attempt to cut programs will cause this county to fall behind economically and educationally. Mr. Oubre also stated that the community will support the bond if the new facility is located at St. Philip’s College.

Rob Tobias, Director of Economical Development for the City of Live Oak, stated that the CI Bond needs to be placed before the people soon. Education is the foundation to economic prosperity. The Northeast corridor is a group that has worked together and it has been a pleasure to work with the board and Dr. Reno in putting together partnership. The

Northeast area is starving for education and educational services. The Randolph Metrocom Chamber, Randolph Metrocom community and the Northeast partnerships, which represents 10 communities along the IH 10 corridor, stand to support the decision made by the board.

Roman Pena, LULAC representative, stated that Mr. Conner’s statement is not what the community would like to hear. He also stated that some of the board members understand what the community wants and delaying the CIP Bond will create hostility in the community. Mr. Pena also stated the money must be used wisely to promote the bond. The CIP Bond should be placed in the May election and the nursing facility should be located in the empowering zone.

Angie Garcia, LULAC representative, stated that the CIP Bond should be place before the voters in the May election and the facility should be relocated where it is accessible to all the community.

Discussion took place among the trustees in returning the CIP Bond to the voter’s as soon as possible. A decision should be made to determine where the location of the Nursing and Allied Health Center will be accessible to all the people in the community. Everyone should get engaged and share the board’s passion for education.

1. SPECIAL MEETING ON DECEMBER 11, 2004

This item was removed; the minutes were not complete.

2. REGULAR BOARD MEETING ON DECEMBER 14, 2004

This item was removed; the minutes were not complete.

3. SPECIAL MEETING ON DECEMBER 30, 2004

This item was removed; the minutes were not complete.

4. REGULAR BOARD MEETING ON JANUARY 18, 2005

This item was removed; the minutes were not complete.

5. BOND ELECTION RESULTS- CHAIRMAN CHARLES CONNER’S STATEMENT

Chairman Conner stated that the Board remains committed to the need of a quality and affordable community college education for the community. The Board will meet with stakeholders over the next several months, to fully assess all CIP Bond issues. Possible alternatives relating to the bond projects and location of the Nursing and Allied Health Center will be explored as soon as possible.

6. MEMORANDUM OF UNDERSTANDING BETWEEN THE ACCD AND THE ACCD FOUNDATION

Dr. Kelly presented the joint agreement between the ACCD Board of Trustees and the ACCD Foundation which sets in place what is in practice today regarding the ACCD private foundation funds organized to solely support the community college district.

On a motion by Trustee Casillas, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves ratification of the Memorandum of Understanding between the Alamo Community College District and the Alamo Community College District Foundation, Inc.”

7. DISCUSSION AND POSSIBLE ACTION ON THE PROPOSED GUADALUPE COUNTY, TEXAS ANNEXATION REQUEST FROM AUSTIN COMMUNITY COLLEGE

Dr. Kelly explained that the Austin Community College (ACC) has a need to annex Hays County which they are currently provided service to as well as the public school district in Guadalupe County. Since, Guadalupe County is a service area of the ACCD, ACC is requesting the ACCD’s approval to permit Guadalupe County, Texas to annex its aforementioned small section into the ACC’s tax base. The minute order states that while the Board may approve this annexation, the Board’s prospect to annex Guadalupe County in the future will be protected.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“In anticipation of the enactment of legislation placing a small northern section of Guadalupe County within the service area of the Austin Community College, the Board of Trustees of the Alamo Community College District approves in principle the Austin Community College’s request to allow Guadalupe County, Texas (currently in the ACCD’s service area) to annex its small northern section, which lies within the San Marcos Consolidated School District’s boundaries, into the ACC’s tax base, contingent upon this allowance being in the long-term interest of the ACCD. Accordingly, the Board of Trustees authorizes the Chancellor to negotiate agreed language intended to accommodate ACC’s request, consistent with the ACCD’s long-term interests, recognizing that the Board’s commitment to those interests is consistent with the Chancellor having the latitude to withdraw ACCD’s support from the proposed legislation, should it impair ACCD’s interests.”

8. DELEGATION OF AUTHORIZTY TO NEGOTIATE AND EXECUTE THE ANNUAL RENEWAL OF THE INTERLOCAL AGREEMENT RELATED TO THE UTILITY ESCROW SETTLEMENT WITH THE CITY OF SAN ANTONIO

Dr. Kelly presented an agreement with the City of San Antonio and the ACCD to provide training and education courses to City employees and programs designated by the City, in lieu of the fourteen percent of the electric and natural gas charges billed by the City Public Service to the ACCD. The agreement will commence April 1, 2005 and terminate March 31,
2006 and may be renewed, annually, for ten additional one-year terms. Trustee Rindfuss expressed concern of current overcrowding facility and utilization of instructors in the district. Dr. Kelly emphasized that these programs are held in specialized facilities throughout the City of San Antonio. Dr. Zaragoza stated that the District is reimbursed 100% for direct instructional expenses, and the students generate contact hours.

On a motion by Trustee Zárate, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board authorizes the Chancellor or his designee to finalize the negotiation and execution of the annual renewal of the Interlocal Agreement related to the utility escrow settlement.”

9. CHANCELLOR’S REPORT

Dr. Kelly praised Chairman Conner, Trustees Beitzel, and Trustee Dr. Sprague for attending the National Legislative Summit held in Washington DC and speaking eloquently and passionately with the US Senate and US House of Representatives regarding the need for federal funding for a variety of programs that have been eliminated or cut at the federal level.
The ACCD was well represented at the National Legislative Summit which had over 1200 community college leaders and trustees in attendance.

Dr. Kelly presented the following:

• Personnel positions including the Internal Audit District Director position which was reviewed by the Budget and Finance Committee.

• Five Year Budget Funding and Expenditure Modeling Program which will be discussed as the district works with the budget preparation. Dr. Derrico summarized the models and stated that the district will run the next year’s budget based on several appropriations.

• State Legislative Funding data indicates current state allocations for next year. The first chart indicates appropriations of an additional $18 million over a two-year biennium; the second chart indicates a reduction of $11 million in health insurance. The $11 million is based on a concept first introduced this year to the legislative process for community colleges. Proportionality takes a district’s state allocations proportion, under fund it, and under fund other areas of insurance. This is the most important funding issue for community colleges in Texas.

10. PROGRAM HIGHLIGHTS

Dr. Eduardo Conrado’s presented a PowerPoint overview of the International Education Program. Dr. Conrado reported that 26 faculty traveled abroad and five different group (over 100 students) were in eight different countries during the summer 2004. The countries included: Austria, Bulgaria, China, Costa Rica, Mexico, Morocco, South Africa, and Spain.

Ms. Carol Keller, SAC faculty, highlighted her experiences in attending the China-US Conference on Community Colleges in Beijing, People’s Republic of China. China is mostly interested in short term courses/certifications, which community colleges do exceptionally well. Ms. Keller thanked the Board for inviting Dr. Conrado to make a presentation, and stated ACCD has a strong International Program.

Dr. Conrado stated that the Coordinator for International Programs, Mark Hagen, will be working closely with faculty and students and the College Consortium for International Studies (CCIS) program.

11. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Rindfuss, seconded by Trustee Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of his long and distinguished service to San Antonio College, the title of Assistant Professor Emeritus, Department of Political Science, be conferred upon William E. Maxwell, and he is granted all rights and privileges of this title effective upon his retirement date.”

12. DISCUSSION AND POSSIBLE ACTION TO FACILITATE THE RESOLUTION OF A NON-RENEWAL OF A RECENTLY-FILED TENURE-TRACK FACULTY MEMBER’S CONTRACT DISPUTE, AND TO COMPLY WITH SECTION 51.960 OF THE TEXAS EDUCATION CODE

On a motion by Trustee McClendon, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Chancellor J. Terence Kelly is hereby appointed by the Alamo Community College District (ACCD) Board of Trustees to represent the ACCD’s Administration in hearing a grievance related to a current nonrenewal of Tenure-Track Faculty Contract Dispute.”

13. FINANCIAL REPORTS

On a motion by Trustee Beitzel, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

14. APPROVAL OF REQUEST FOR EXTENSION OF DEPOSITORY BANK CONTRACT (RFP 00A-078)

On a motion by Trustee Zárate, seconded by Trustee Casillas, and by unanimous vote of the Board, the following minute order was adopted:

“The Depository Bank Contract with JP Morgan Chase, N.A. is extended for an additional two (2) years until August 31, 2007 as provided under the Higher Education Code 51.003.”

15. ACCEPTANCE OF AUDITED FINANCIAL STATEMENT FOR SAN ANTONIO COLLEGE, ST. PHILIP’S COLLEGE AND NORTHWEST VISTA COLLEGE

On a motion by Trustee Rindfuss, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Financial Statements for fiscal year ended August 31, 2004 of San Antonio College, St. Philip’s College and Northwest Vista College audited by Garza/Gonzalez & Associates, CPA’s, is hereby accepted.”

16. RECOMMENDATION FOR APPROVAL OF EXPANDED VARIABLE RATE LEGISLATION

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“Seeking amendment of the Texas Government “Code, Section 1371.001(4) to read “Issuer’ means (O) a junior college district that has a total headcount enrollment of at least 40,000 students based upon the most recent fall or spring semester is hereby accepted.”

17. DISCUSSION AND POSSIBLE ACTION ON PROPOSALS FOR THE ANNUAL CONTRACT FOR CRIME INSURANCE FOR THE RISK MANAGEMENT SECTION OF THE DEPARTMENT OF HUMAN RESOURCES (RFP NO. 05A-031)

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“Based on proposals and options received January 11, 2005, the Board of Trustees awards the contract for Crime Insurance (RFP #05A-031) to Hays Companies of Minneapolis, MN. Fidelity & Deposit, as underwriter, offers the best overall value to the District with an annual premium of $71,797.65. This award is contingent on the insurer’s review and approval of requested information prior to binding the coverage. The initial contract period is for three (3) years at the fixed annual premium stated above beginning the date the policy is bound. Additionally, an option to extend for an additional three (3) one (1) year increments is approved, if renewal terms/costs are deemed by the Administration to be competitive with current market conditions.”

18. APPROVAL FOR THE COLLEGES TO AWARD THE NEW AAT DEGREE

On a motion by Trustee Zárate, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“San Antonio College, St. Philip’s College, Palo Alto College, and Northwest Vista College are approved to develop the following new educational programs for implementation in the Fall 2005 semester”
• The Associates of Arts in Teaching Degrees Leading to Initial Texas Teacher Certification EC-4 (except Early Childhood Degree Specializations), 4-8, EC-12
• The Associate of Arts in Teaching Degrees Leading to Initial Texas Teacher Certification 8-12, Other EC-12
• The Associate of Art in Teaching Degrees Leading to Initial Texas Teacher Certification EC-4 Early Childhood Degree Specialization Only

19. SUMMER FOUR-DAY WORK WEEK AT PALO ALTO COLLEGE

Dr. Guzman informed the Board that in the child care facility hours will be extended, a classroom for older students (grades 1-3) will be established. Summer 2002 enrollment rose by 36.6% and there has been continues enrollment growth. Students and faculty love the summer four-day schedule. Staff issues include child care and length of working hours, which the college will be working with the staff to alleviate their concerns.

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“Palo Alto College is hereby authorized to implement the Four-Day Work Week from May 9 – July 21, 2005”

20. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING OF FEBRUARY 22, 2005

On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted

“The Consent Agenda for the Regular Board Meeting of the Alamo Community college District Board of Trustees held on February 22, 2005 is hereby approved.

Agenda Items Include: *21, *22, *23, *24, *27 & *28

21. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“The appointment of adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 6 for 2004-2005 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

22. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

23. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an information item on the Status of Projects of Maintenance Tax Notes

24. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is an informational item on the Northeast College Tax Revenue Set Aside

25. MONTHLY REPORT ON STATUS OF 2001, 2003, AND 2004 BOND CONSTRUCTION FUNDS

Mr. Strybos presented an overview of the construction projects. The San Antonio College RTF preliminary date is set for April 8 which will be coordinated with the Board. Furniture is being purchased for Northwest Visa College. Equipment is being purchased for the Palo Alto College Applied Science Building classrooms which are being prepared for Toyota training. Dr. Guzman reported that Palo Alto College received $1.5 million from the Department of Commerce for the Applied Science Building with $500,000 going towards signage. This is an economic development grant which indicates that the Department of Commerce is recognizing colleges as economic development functionary.

Trustee Zárate stressed that we need to do public relations work in putting the ACCD name out in the community when events like this take place. He also commended Mr. Strybos on a job well done in directing the college’s construction projects.

26. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

On a motion by Trustee Zárate, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

27. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENTAL TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as JANUARY 1, 2005 THROUGH JANUARY 31, 2005.”

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for March 15, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:25 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor