Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
March 15, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:02 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner
District 3 Jennifer Ramos
District 4 Marcelo S. Casillas
District 6 Dr. Gene Sprague *
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary
District 9 James A. Rindfuss

*Present after closed session

CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

CLOSED SESSION

Chairman Conner announced that the meeting would adjourn into Closed Session under the statutes providing for such Closed Session at 6:04 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, March 15, 2005 at 7:40 p.m.

INVOCATION

The invocation was given by Roland DuBay, Executive Director for Institutional Advancement.

MEMORIALS

Dr. Kelly recognized two former employees who are deceased: Vivian A. Rudisill, Professor at San Antonio College from 1955-1986 and Robert Villanueva, Groundskeeper at San Antonio College from 1991-2004.

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

February Employee of the Month, Rose Kyle-Bankston, was not present

Dr. Zeigler introduced the Employee of the Month for March, Martha Buchanan, Academic Support Specialist. Ms. Buchanan is an exceptional employee and an incredible person who works hard and always offers to help. Dr. Zeigler stated that Martha was instrumental in completing the SACS compliance report.

William E. Maxwell, Emeritus Status recipient, was not present.

CITIZENS TO BE HEARD

There were no citizens to be heard.

1. SPECIAL MEETING ON DECEMBER 11, 2004

On a motion by Trustee Beitzel, seconded by Trustee Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on December 11, 2004 are hereby approved.”

2. REGULAR BOARD MEETING ON DECEMBER 14, 2004

This item was removed; the minutes were not complete.

3. SPECIAL MEETING ON DECEMBER 30, 2004

On a motion by Trustee Beitzel, seconded by Trustee Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on December 30, 2004 are hereby approved.”

4. REGULAR BOARD MEETING ON JANUARY 18, 2005

A correction was made on page 5, item #6: a & b should be one item.

On a motion by Trustee Beitzel, seconded by Trustee Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on January 18, 2005 are hereby approved.”

5. REGULAR BOARD MEETING ON FEBRUARY 22, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on February 22, 2005 are hereby approved.”

6. DISCUSSION ON CAPITAL IMPROVEMENT PROJECT BOND

Dr. Kelly reported on post bond activities which include a decentralized approach to Nursing & Allied Health Center. Programs will remain and be enhanced at SPC and SAC, with possible expansion of allied health programs to the other colleges as needs and demands arise. It was discussed with community groups that this was another idea, and the board had not taken any formal stance on this idea. The Board Retreat, scheduled for April 2nd, will afford the board members an opportunity to further discuss how to proceed with the future CIP Bond.

Trustee Rindfuss requested that the Chancellor and Mr. Conner follow-up on false allegations printed by the press regarding the board deciding on a new proposal. The board has met with community leaders; however, Senator Van de Putte suggested that the board talk to the actual voters. The board will review all the facts, will do what is right for the community, and will be representative of the entire community.

Discussion took place regarding the incorrect information from the media. Video and minutes of the board of trustees meetings are available via the web for anyone to verify official decisions of the board.

Chairman Conner reported that members of the administration and board have met with those in opposition to discuss possible ways to a middle ground.

7. CHANCELLOR’S REPORT

Dr. Kelly presented the following:

• Job descriptions for the Board Liaison, DCCCD Director of Board Relations, and Internal Auditor.
• The Achieving the Dream initiative continues to gain momentum. Dr. Kelly will continue to keep the Board abreast of all AtD data.

• Budget Workshops are rescheduled for March 24, 2005 and April 14 from 1-4 pm in the board room. The board members are welcome to participate.
• The Institutional Advancement monthly report indicate that we have secured $62 million in outside grant funds to support various operations in this district. Dr. Kelly stated that this is a very impressive sum.

8. PROGRAM HIGHLIGHT

Dr. Zaragoza presented a power point overview of the Advanced Technology Center (ATC). The ATC is an initiative of the City of San Antonio inter local agreement, initiated in 2002. The agreement is with ACCD, City of San Antonio and Kelly USA. The facility is designed to provide San Antonio with a high technology advanced center. ATC revenues vs. FY 05 Expenses: the annual budget is $302,000, with a year to date revenue of $189,000. Enrollment: 4,381 students from various sectors of the community. ATC enables the colleges to offer over 50 advanced IT courses, supports the Alamo Area Academies which includes the Alamo Area Aerospace Academy, Information Technology and Security Academy, and Manufacturing Technology, and video conferencing. Some of the organizations that utilize the ATC include: Toyota, US Airforce, Standard Arrow and Governor’s Task Force on Aerospace. The ATC will be hosting the National Coalition of Advance Technology Centers conference in the near future. Dr. Zaragoza commended James Dickerson, John Soto, and Brad Jones for preparing the presentation.

9. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Rindfuss, seconded by Trustee Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of her long and distinguished service to St. Philip’s College, the title of Assistant Professor Emeritus, be conferred upon Georgina Ortiz, and she is granted all rights and privileges of this title effective upon her retirement date.”

10. CONTRACT NON-RENEWAL FOR ADMINISTRATOR REPORTING TO THE VICE CHANCELLOR FOR ADMINISTRATION

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The administrator listed below has been reviewed in accordance with ACCD Policy DLA by the Vice Chancellor for Administration. I, hereby recommend the non-renewal of the contract for the following administrator for the period September 1, 2005 to August 31, 2006: Mrs. Theresa Fayette, Director of Human Resources.”

11. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF 2005-2006 AT PALO ALTO COLLEGE

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The attached list of administrators at Palo Alto College has been reviewed by the President in accordance with administrative policy. I hereby, recommend employment of these administrators for the period September 1, 2005 through August 31, 2006. Salaries for the respective administrative positions are contingent on the availability of funds.”

12. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF 2005-2006 AT SAN ANTONIO COLLEGE

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The attached list of administrators at San Antonio College has been reviewed by the President in accordance with administrative policy. I hereby recommend employment of these administrators for the period September 1, 2005 through August 31, 2006. Salaries for the respective administrative positions are contingent on the availability of funds.”

13. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF 2005-2006 AT ST. PHILIP’S COLLEGE

On a motion by Trustee Dr. Weiner, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The attached list of administrators has been reviewed in accordance with District policy by the President of St. Philip’s College. I hereby recommend renewal of their current contracts. Salaries for the respective administrative positions for the Fiscal Year 2005-2006 will be determined in the budget process.

14. CONTRACT RENEWAL OF ADMINISTRATORS REPORTING TO THE VICE CHANCELLOR FOR ADMINISTRATION

Trustee Rindfuss requested discussion in closed session on this agenda item.

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The administrators listed below have been reviewed in accordance with ACCD Policy DLA by the Vice Chancellor for Administration. I, hereby, recommend the renewal of the contracts for the following administrators for the period September 1, 2005 to August 31, 2006.

Dr. Charles Burmeister, Chief Information Officer and Director of Information Technologies
Mrs. Linda O’Nave, Director of Acquisitions and Administrative Services
Mr. Carlos Ramirez, Director of Finance & Accounting
Mr. Valerio Santos, Director of Facilities (Retirement effective August 31, 2005)
Ms. Mary Nell Bressel, District Controller
Ms. Lenora Chapman, District Treasurer.”

15. CONTRACT RENEWAL OF ADMINISTATORS REPORTING TO THE CHANCELLOR

Dr. Kelly requested that Mr. Richard Hernandez be added to the listing.

On a motion by Trustee Dr. Weiner, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The administrators listed below have been reviewed in accordance with Administrative Policy by the Chancellor. I, hereby, recommend the renewal of the contracts for the following administrators for the period specified. The salaries for these administrative positions are contingent upon the availability of funds.”

Dr. Daniel Derrico, Vice Chancellor for Administration
September 1, 2005 to August 31, 2007
Dr. Federico Zaragoza, Vice Chancellor for Professional, Technical & Workforce Development September 1, 2005 to August 31, 2007
Dr. Jacqueline Claunch, President of Northwest Vista College
September 1, 2005 to August 31, 2007
Dr. Ana M. Guzman, President of Palo Alto College
September 1, 2005 to August 31, 2007
Dr. Eric Reno, President of Northeast College
September 1, 2005 to August 31, 2007
Dr. Angie S. Runnels, President of St. Philip’s College
September 1, 2005 to August 31, 2007
Dr. Robert E. Zeigler, President of San Antonio College
September 1, 2005 to August 31, 2007
Dr. Adelina Silva, Director of Student & Community Program Development
September 1, 2005 to August 31, 2006
Richard Hernandez, Director of Student Financial Services
September 1, 2005 to August 31, 2006

16. THE ACCD BOARD OF TRUSTEES WILL TAKE ACTION ON PROPOSED TERMINATION OF CHRISTINE HERRERA, BUILDING ATTENDANT - FACILITIES

On a motion by Trustee Dr. Sprague, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“I recommend that the Board of Trustees uphold the Administration’s decision regarding grievance of Christine Herrera.”

17. THE ACCD BOARD OF TRUSTEES WILL TAKE ACTION ON PROPOSED TERMINATION OF ELIZABETH HERNANDEZ, BUILDING ATTENDANT - FACILITIES

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“I recommend that the Board of Trustees uphold the Administration’s decision regarding grievance of Elizabeth Hernandez.”

18. THE ACCD BOARD OF TRUSTEES WILL TAKE ACTION ON PROPOSED TERMINATION OF RICHARD TREVINO, BUILDING ATTENDANT - FACILITIES

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“I recommend that the Board of Trustees uphold the Administration’s decision regarding grievance of Richard Trevino.”

19. APPROVAL OF TUITION AND FEE INCREASE FOR FISCAL YEAR 2005-2006

Dr. Kelly presented a request for a 5% tuition and fee increase. State statutes require the board to act on any fee changes before the designated registration period. The current state allocation is at the same funding level it was ten years ago. There is no assurance that we will receive additional revenue.

Dr. Derrico stated that we must keep up with inflation, improve full-time/part-time faculty ratio, and in the future consider salary increases. Tuition and fees from universities increased last year, and will increase this year.

An analysis on how the district has been able to streamline and create a more efficient operation for our students will be submitted to the Board. Trustee Ramos requested a tuition and fee comparison from other community colleges.

On a substitute motion by Trustee Dr. Sprague, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The attached Tuition and Fee Schedule (Exhibit A) effective Fall 2005 be approved.”

20. APPROVAL OF TUITION RATES FOR REPEATED COURSES

On a motion by Trustee Rindfuss, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“Contingent upon the passage of Senate Bill 531, filed in the 79th Legislature, and in order to compensate the District for the loss in formula funding effective the Fall Semester of 2005, the tuition for students previously enrolled in the same course two or more times may be set at the non-Texas resident hourly rate upon the final passage of legislation authorizing such action by the District.

21. FUND BALANCE TRANSFER OF FISCAL YEAR END 2004 RESIDUAL

Discussion took place on temporary facilities for Northwest Vista College and Northeast College. Dr. Kelly stated that ideas are being explored for facilities and equipment needs at these campuses.

Trustee Casillas requested a list of the Preventive Maintenance Projects. John Strybos will provide prioritized list to include cost estimates.

On a motion by Trustee Dr. Weiner, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board hereby authorizes the use of $2.0 million of the Fiscal Year end 2004 Residual from fund balance for the following purposes:

$250,000 Two Modular Buildings: HR Department - CESC and Banner Project needs – Houston St.
300,000 “Achieving the Dream” initiatives, one component of which is to be competitive grants to support programs at the Colleges to enhance student success
300,000 Preventive Maintenance Projects: Priorities identified by Facilities Survey
300,000 Equipment for Northwest Vista College: (New Building)
150,000 Equipment for St. Philip’s College: (New Building)
700,000 Proportional Return of Funds to the Instructional budgets of the Colleges from initial budget reduction
$2,000,000”

22. FINANCIAL REPORTS

On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

23. DISCUSSION AND POSSIBLE ACTION ON PROPOSALS FOR THE ANNUAL CONTRACT FOR EXECUTIVE SEARCH ASSISTANCE FOR THE DEPARTMENT OF HUMAN RESOURCES (RFP NO. 05A-032)

Dr. Kelly recommended a no cost retainer fee for these consulting firms conducting vice-chancellor, vice-president, dean level searches.

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Based on proposals received on February 1, 2005, the Board of Trustees awards the contract for Executive Search Assistance (RFP #05A-032) to: American Association of Community Colleges – Executive Search Service, Coral Gables, FL; and Hockaday, Hunter & Associates, Cary, NC. Determination of the “per search” awardee will be based on lowest cost. The initial contract period is for one (1) year, with an option to extend the contract(s) for up to three (3) additional one (1) year terms based on satisfactory performance and no increase in rates.”

24. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY BBG – BOARD MEMBERS: COMPENSATION AND EXPENSES

Trustee Beitzel clarified the proposed policy of authorization of incidental personal use of District communication equipment by Board members, reimbursement of actual costs incurred by board members who choose to user their own equipment for district business, and the

prohibition of personal use of services of District personnel. If board members use personal equipment for business purposes, the board member may only be reimbursed for actual expenses.

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy BBG – Board members: Compensation and Expenses (Attachment 2) is adopted as presented.”

25. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY CI – EQUIPMENT AND SUPPLIES MANAGEMENT

Trustee Beitzel clarified the policy of certain district personnel authorized to use their personal cell phones, paid a monthly stipend to cover district calls, and authorized to use district vehicles to and from their residence to conduct district business,

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy CI – Equipment and Supplies Management (Attachment 2) is adopted as presented.”

26. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY CIB – EQUIPMENT AND SUPPLIES MANAGEMENT: DISPOSAL OF PROPERTY

Trustee Beitzel presented the proposed policy which identifies excess property, identifies other needs within the district, and ensure proper disposal of excess property. The policy also specified procedures for identifying owners of abandoned personal property and the proper disposal of this property.

On a motion by Trustee Beitzel, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy CIB – Equipment and Supplies Management: Disposal of Property (Attachment 2) is adopted as presented.”

27. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DBF – EMPLOYMENT REQUIREMENTS AND RESTRICTIONS: NONSCHOOL EMPLOYMENT

Trustee Beitzel reported that the proposed policy clarifies the previous policy in that any requests for outside employment for full time exempt employees must be approved by the Chancellor or Vice Chancellor for final approval.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DBF – Employment Requirements and Restrictions: Nonschool Employment (Attachment 2) is adopted as presented.”

28. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY – ST. PHILIP’S COLLEGE SOUTHWEST CAMPUS INSTRUCTIONAL CENTER, CSP 03C-096

Mr. Strybos informed the board that the increase is due to unforeseen site conditions, code compliance design modifications, and updated instructional uses of the facilities.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves an increase in the contingency from ten percent to fourteen percent for the Multi-Campus construction Projects, CSP No. 03C-096, Package D – St. Philip’s College Southwest Campus Instructional Center with Constructors & Associates, Inc. The revised total costs of the project shall not exceed $3,105,360.00. The revised contingency amount is $381,350.00.”

29. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON MARCH 15, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community college District Board of Trustees held on March 15, 2005 is hereby approved”

Agenda Items Include: *29, *30, *31, *32, *33, *34, *35, *36, *37 & *38

CLOSED SESSION

Chairman Conner announced that the meeting would adjourn into Closed Session under the statutes providing for such Closed Session at 8:19 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, March 15, 2005 at 8:25 p.m.

30. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“The appointment of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 7 for the 2004-2005 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

31. RE-APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“The re-appointment of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 1 for the 2005-06 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

32. MONTHLY REPORT ON FINANCIAL STATUS OF THE 2004 MAINTENANCE TAX

This is an informational item on the Financial Status of the 2004 Maintenance Tax Notes.

33. MONTHLY REPORT ON STATUS OF THE PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of the Projects Funded by 2004 Maintenance Tax Notes.

34. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is an informational item on the status of Northeast College Tax Revenue set aside.

35. MONTHLY REPORT ON STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the status of the 2001, 2003 and 2004 Bond Construction Funds

36. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

37. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00

“The cooperative purchase report for February 2005 is hereby accepted.”

38. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as February 1, 2005 through February 28, 2005.”

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for April 19, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:25 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor