Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
April 18, 2006

CALL TO ORDER AND ROLL CALL

Chairman Charles J. Conner called the meeting to order at 6:39 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon
District 3 Jennifer Ramos, Assistant Secretary
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Vice Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss

CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, Northeast Campus, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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CITIZENS TO BE HEARD

There were no citizens to be heard.

INVOCATION

The invocation was given by Dr. Denise Barkis Richter, Professor of Communications at Palo Alto College.

MEMORIALS

Dr. Derrico announced the recent passing of a retired employee.

Employee Department
Augustine R. Martinez Building Attendant, Facilities, SAC

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF
Dr. Reno recognized Debbie Hamilton, newly appointed Vice President for Student and Administrative Services and Dr. Beth Lewis, newly appointed Vice President of Academic Affairs.

District Wide Employee of the Month
Dr. Zaragoza introduced April District Wide Employee of the Month, Lydia Martinez. Ms. Martinez has been with the ACCD for seven years. She is the District Student Support Services Specialist in the Department of Professional, Technical, and Workforce Education.

She is being recognized for her exceptional work in helping students navigate through ACCD’s registration process of financial aid, scholarship applications, accuplacer testing, and the admission process for all the colleges.

During the Katrina Evacuation, Ms. Martinez assisted over 103 evacuees with resources ranging from clothes to free bus passes and assisted them with financial aid, testing and admission to ACCD colleges.

District Wide Student of the Month
Dr. Runnels introduced April Student of the Month, Mirela Dapo. Ms. Dapo is an international student from Bosnia-Herzegovina majoring in Criminal Justice. Since she began her academic career at St. Philip’s College, Ms. Dapo has consistently demonstrated a commitment to excellence. She was admitted to the college in Spring 2005 in which she completed 19 hours with a perfect 4.0 GPA and earned a position on the President’s Honor List. To date, she has completed 43 semesters hours all with a 4.0 GPA.

In addition to being an outstanding student, Ms. Dapo is also a volunteer with the San Antonio Police Department. She has been a member of the Public Safety Team (PST) since October 2005. Before she was eligible to join the Public Safety Team, she was required to complete 72 hours of training at the PST Academy, undergo a series of screenings, interviews, and be sworn in by a judge. As a member of the Public Safety Team, Ms. Dapo is authorized to operate police vehicles, issue citations for parking and fire lane violations, and perform other duties assigned by the department.

After completing her program of study at St. Philip’s College, Ms. Dapo plans to transfer to The University of Texas at San Antonio to pursue a bachelor’s degree in Criminal Justice.

Upon completing her bachelor’s degree, Ms. Dapo plans to return home to Bosnia-Herzegovina and her goal is to become the first female Chief of Criminal Investigations or Chief of Anti-Terrorism.

1. REGULAR BOARD MEETING ON MARCH 23, 2006

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the agenda items 1, 2 & 3 were adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on March 23, 2006 are hereby approved as submitted.”

2. SPECIAL BOARD MEETING ON MARCH 21, 2006

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on March 21, 2006 are hereby approved as submitted.”

3. SPECIAL BOARD MEETING ON MARCH 13, 2006

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on March 13, 2006 are hereby approved as submitted.”

4. ETHICS HOTLINE SUMMARY ACTIVITY REPORT JANUARY THROUGH MARCH 2006

Ms. Riley reported that the hotline is averaging three calls per month. Half of the calls are issues that occurred before the hotline was established. Once these pre-existing issues are resolved, the number of cases will decrease. Dr. Derrico reported that EthicsPoint made a presentation at the RC2000 conference. The EthicsPoint representative stated that ACCD is a client and Dr. Derrico informed the Chancellors in attendance that ACCD is very pleased with the EthicsPoint Hotline System.

Trustee McClendon inquired about the cost of the Hotline. The annual cost is a relatively low flat fee based on the number of employees. Trustee Dr. Sprague stated that the Ethics Hotline is an effective program.

5. MONTHLY REPORTS OF THE VICE CHANCELLORS, COLLEGE PRESIDENTS, DISTRICT DIRECTORS, AND GENERAL COUNSEL

Dr. Derrico presented the monthly reports of the Vice Chancellors, College Presidents, District Directors, and General Counsel. Dr. Derrico commented on the visit by Dr. Raymund A. Paredes, Texas Higher Education Coordinating Board Commissioner of Higher Education. Dr. Paredes presented a status report on “Closing the Gaps” on March 22 at

San Antonio College. Dr. Paredes is scheduled to make a presentation at the Fall 2006 Faculty Convocation.

Trustee Zárate stated that employees or students do not wear identification tags and he requested information regarding the possible issuance of picture ID’s. This will assist DPS when they are patrolling the campuses. Dr. Derrico stated that it is a good idea in terms of security and it is possible to have picture identification tags issued to employees. The request will be explored and a report will be submitted to the Board.

6. GATEWAY TO COLLEGE, PALO ALTO COLLEGE

Dr. Guzman introduced Becky Barrera, who made a presentation on Gateway to College, a national early college model funded by the Bill and Melinda Gates Foundation. Palo Alto College is the only college in Texas that is participating in this program, which assists high school dropouts transition back into school. Palo Alto College is collaborating with six school districts which include: Southwest ISD, Harlandale ISD, Southside ISD, South San Antonio ISD, Edgewood ISD, and San Antonio ISD. Currently, there are 73 students and enrollment has doubled during each semester. Ms. Barrera reviewed the Enrollment Criteria; Cohort Semester; Learning Community; Student Resources; Student Success; and Student Profiles.

Trustee Dr. Weiner recommended that a Justice of the Peace be contacted to recommend truant students to the program.

7. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATION FOR SELECTION OF A NAME FOR THE NEW NORTHEAST COLLEGE

Dr. Reno reported that 566 entries qualified for consideration. An 18-person committee consisting of faculty, students, and citizens met to select a name best suited for the new Northeast College. The name selected is Northeast Lakeview College. The winner of the contest is Lawrence Gable, SPC Veterans Affairs employee and student. The name will not be used until the Fall 2007 semester.

On a motion by Trustee Zárate, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District approves the Name of the College Committee’s recommendation for the name of the new Northeast College. The new Northeast College shall be officially known as Northeast Lakeview College.”

8. RECOMMENDATION OF STRATEGIC PLAN ADOPTION

Trustees Zárate commended the staff for their work in the development of the Strategic Plan. He also expressed appreciation to Trustees Rindfuss and Ramos for their support. Dr. Silva recognized Velda Villarreal, Carlos Ayala, Student Leadership, Presidents, Chancellor, district staff and community representatives for their contributions. Dr. Silva presented an overview of the Strategic Plan 2005-2010.

Dr. Derrico commented that the Strategic Plan is a tremendous piece of work and thanked the Board for their initiative and support, and thanked Trustee Zárate for his leadership as the Chairman of the Academic Accountability and Students Success Committee.

On a motion by Trustee Zárate, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees of the Alamo Community College District hereby approves adoption of the Strategic Plan as recommended by the Academic Accountability and Student Success Committee.”

9. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CAM – APPROPRIATIONS AND REVENUE SOURCES: GRANTS, FUNDS, DONATIONS FROM PRIVATE SOURCES

Trustee Beitzel thanked Carol Riley, Martha McCabe, and staff for their recommendations to the local policies being presented.

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, agenda items 9-16 are adopted:

“Revised local policy CAM - Appropriations and Revenue Sources: Grants, Funds, Donations from Private Sources (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CAM.”

10. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY FKC - STUDENT ACTIVITIES: REGISTERED STUDENT ORGANIZATIONS

Trustee McClendon asked if there are restrictions on the formation of student organizations. Dr. Zeigler stated that each college has an approval process which each organization must complete. Ms. McCabe stated that each college president has the authority to review the purpose of each organization to ensure it is in accordance with the College District’s purpose. If a questionable application is submitted, legal counsel may be sought.

“Revised local policy FKC - Student Activities: Registered Student Organizations (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy FKC.”

11. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY FKA - STUDENT ACTIVITIES: STUDENT PUBLICATIONS

“Revised local policy FKA - Student Activities: Student Publications (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy FKA.”

12. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CD - ACCOUNTING

“Revised local policy CD - Accounting (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CD.”

13. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DMAC – TERM CONTRACTS: RESIGNATION

“Revised local policy DMAC - Term Contracts: Resignation (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy DMAC.”

14. DISCUSSION AND POSSIBLE ACTION ON ADOPTION OF PROPOSED (NEW) LOCAL POLICY DMAB – TERM CONTRACTS: NONRENEWAL

“Proposed local policy DMAB - Term Contracts: Nonrenewal (Attachment 1) is adopted as presented.”

15. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DMAA - TERM CONTRACTS: DISMISSAL

“Revised local policy DMAA - Term Contracts: Dismissal (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy DMAA.”

16. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CHC - BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT: TRAFFIC AND PARKING CONTROLS

“Revised local policy CHC - Buildings, Grounds, and Equipment Management: Traffic and Parking Controls (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CHC.”

17. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON APRIL 18, 2006

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

”The Consent Agenda for the Regular Board of Meeting of the Alamo Community College District Board of Board of Trustees held on April 18, 2006 is hereby approved. Agenda item 34 was pulled for discussion in Executive Session.”

Agenda Items Include: *18, *19, *20, *21, *22, *23, *24, *25, *26, *27, *28, *29, *30, *31, *32, and *33

18. FINANCIAL REPORTS

“These financial reports are hereby accepted as presented.”

19. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

20. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

21. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is an informational item on the Status of Northeast College Tax Revenue Set-Aside.

22. MONTHLY REPORT OF STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

23. MONTHLY REPORT ON STATUS OF 2005 MAINTENANCE TAX NOTES AND COMBINED FEE REVENUE BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2005 Maintenance Tax Notes and Combined Fee Revenue Construction Funds

24. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

25. APPOINTMENT OF FULL TIME FACULTY, ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Selection for 2005-2006 academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.

“The appointment of full time faculty, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 8 for the 2005-06 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

26. REQUESTS FOR APPROVAL OF PROMOTION IN RANK

“Promotion in Rank for the 2006-2007 academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.”

27. APPROVAL OF EARLY VOTING SITES

“The Alamo Community College District Board of Trustees approves the early voting sites and hours of operation shown on Exhibit A, for the May 13, 2006 Election. The Order of Election is hereby amended to substitute the attached, in place of the early voting sites attached thereto and referenced therein.”

28. APPROVAL OF ELECTION JUDGES

“The Alamo Community College District Board of Trustees approves the presiding and alternate election day judges as appointed or may be appointed by the Bexar County Elections Administrator, including those shown on Exhibit A, for the May 13, 2006 Election.”

29. RESOLUTION CALLING FOR A JOINT ELECTION

“The Alamo Community College District Board of Trustees approves the attached resolution for a joint election with Bexar County, San Antonio Independent School District, Edgewood Independent School District, Harlandale Independent School District, Northeast Independent School District and the City of Shavano Park for the May 13, 2006 Election.”

30. DISCUSSION AND POSSIBLE ACTION ON LEGAL AFFAIRS COMMITTEE RECOMMENDATION TO RETAIN ONE OR MORE LAW FIRMS TO PROVIDE SPECIALIZED LEGAL SERVICES TO THE DISTRICT IN SPECIALIZED
LEGAL PRACTICE AREAS (RFP #06A-032)

“The Board approves the following firms for performing legal services and legal support services:

Mediation, Arbitration & Facilitation:
1. Positive Management Solutions, Inc., a Historically Underutilized Business comprised of William H. Lemons, Ruben D. Campos, Danielle Hargrove, Randolph P. Tower, and David Stephenson, offering planning, training and legal services in mediation, arbitration and dispute resolution practices generally;

2. Ceasefire, Inc., a dispute resolution services and training firm consisting of Dan Naranjo, Allen Craddick and St. Mary’s Law School Professor L. Wayne Scott;

Constitutional Law:
1. Bickerstaff, Heath, Pollan & Caroom, LLP;
2. Strasburger & Price;

Construction Law:
1. Bickerstaff, Heath, Pollan & Caroom, LLP; and

Intellectual Property and Health Law Matters:
1. Strasburger & Price.”

31. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00.

“The cooperative purchase report for March 2006 is hereby accepted.”

32. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR FURNITURE, NORTHEAST CAMPUS (BID NO. 06C-066)

“Based on bids received March 23, 2006, the contract is awarded to the following vendors:

VENDOR ITEMS AWARDED AMOUNT
A Bargas & Associates L-1 $2,637.00
Library Design Systems M-3 $680.00
Office Depot M-5 $2,304.00
Office Planning Group D-12, D-13, D-14, SC-1 (LBMS) $9,528.40
Office Resource Center M-4, M-6, M-7 $4,718.77
Office Source Ltd. CH-3, CH-4, CH-10, CH-11,
ST-6, T-11, FC-3, M-2, M-9 $11,553.38
Simpson Interiors, Inc. T-2, T-3, T-4 $7,276.91
Texas Department of
Criminal Justice D-1 (LBMS), D-2 (LBMS), D-2a,
D-3, D-4 (LBMS), D-5 (LBMS),
D-6 (LBMS), D-7, D-8, D-9 (LBMS)
T-5 $105,619.00
Texas Wilson
Office Products CH-1, CH-2, CH-5, CH-8 (LBMS),
CH-9 (LBMS), ST-1, ST-2, ST-3,
ST-4, ST-5, T-1, T-6, T-10, M-10 $112,943.98
Wittigs, Office Interiors D-10, D-11 $13,632.00
GRAND TOTAL $270,893.44

submitting the low bid or low bid meeting specifications (LBMS) for the interior furniture for the newly renovated building for the Northeast Campus at 8300 Pat Booker Road (Bid No. 06C-066) for a grand total of $270,893.44.”

33. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS, NON-GOVERNMENT GRANTS AND GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants (private and public) made to the Alamo Community College District as of MARCH 1, 2006 through MARCH 28, 2006.”

EXECUTIVE SESSION

Chairman Conner announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 7:43 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, April 18, 2006 at 9:37 p.m.

The following members were present after Executive Session:

District 2 Denver McClendon
District 5 Roberto Zárate, Vice Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss

ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District Board of Trustees authorizes the Audit, Budget & Finance Committee to proceed with the negotiations as discussed in Executive Session.”

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District Board of Trustees accepts the settlement negotiations as discussed in Executive Session pertaining to the Janette Grant vs. ACCD case.”

On a motion by Trustee Rindfuss seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District Board of Trustees authorizes legal counsel to pursue negotiations towards a possible action and settlement of the Angela Campos vs. ACCD case as discussed in Executive Session.”

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
May 16, 2006, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 9:40 p.m.

Approved for submission to the Board:

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Dr. Daniel R. Derrico
Acting Chancellor

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Prepared by:
Sandra T. Mora
Administrative Assistant