Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
April 19, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:04 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon
District 3 Jennifer Ramos*
District 4 Marcelo S. Casillas
District 5 Roberto Zárate
District 6 Dr. Gene Sprague **
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary
District 9 James A. Rindfuss

*Present after closed session
**Present at 7:57 pm

CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

CLOSED SESSION

Chairman Conner announced that the meeting would adjourn into Closed Session under the statutes providing for such Closed Session at 6:05 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, April 19, 2005 at 7:31 p.m.

INVOCATION

The invocation was given by Julie Kern, Professor of Mathematics at Palo Alto College.

MEMORIALS

Dr. Derrico recognized four former employees who are deceased:

Roland Rojas, Painter at SPC from November 17, 1987-March 25, 2005
John V. Yates, Security Guard from September 19, 1994-March 2, 2005
James K. Loftin, Bookstore Manager at SAC from May 1, 1967-January 31, 1987
Adelaide V. Rodriguez, Asst Professor of LRC at SAC from January 1, 1972-July 11, 1985

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Dr. Derrico recognized a Government Class from NVC and Nursing Students from SPC.

Dr. Runnels introduced Emeritus Status recipient, Georgina Ortiz, of the Nursing Education Department at SPC. Ms. Ortiz thanked her students, faculty at SPC, Ms. Carson Davis, and Dr. Runnels.

Dr. Runnels introduced District-Wide Employee of the month for February 2005, Rose Kyle-Bankston, Senior Secretary in Automotive Technology at SPC. She was recognized for her dependability, willingness to contribute to the success of students, and for her support of administrators and faculty.

Dr. Zeigler introduced District-Wide Employee of the Month for April 2005, Debra Coates, Technical Director/Shop Foreman for Theatre and Speech Communications Department at SAC. She is extremely confident, collaborative team member, and committed to the college and students.

CITIZENS TO BE HEARD

Bennett Finesilber, a Citizen to be Heard, stated that the taxpayers are paying twice to achieve the same result. High schools are not preparing the students, and the district has to bring these students up to the college level. It was wrong for the board to try and use taxpayers’ money to compete with private colleges and universities in the area. The bond was going to take taxpayers’ money to subsidize these students’ education instead of them having to pay a higher tuition rate at private institutions, and to build public facilities to compete with the area private colleges/universities in this area. The money would be better utilized by providing scholarships to students. Another CIP Bond is out of order, and other avenues should be explored such as awarding scholarships.

CLOSED SESSION - a -

PERSONNEL MATTER INVOLVING JOSE Z. GONZALEZ, TENURED PROFESSOR, ST. PHILIP’S COLLEGE SOUTHWEST CAMPUS DRAFTING PROGRAM

On a motion by Trustee Rindfuss, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

”The terms of the proposed Settlement and Release of All Claims is hereby approved.”

CLOSED SESSION – b –

No action took place on the possible purchase/lease of land by the Alamo Community College District.

1. SPECIAL MEETING ON FEBRUARY 15, 2005

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on February 15, 2005 are hereby approved.”

2. REGULAR BOARD MEETING ON MARCH 15, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on March 15, 2005 are hereby approved.”

3. SPECIAL MEETING/BUDGET WORKSHOP OF THE BOARD OF TRUSTEES ON MARCH 29, 2005

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Meeting/Budget Workshop of the Board of Trustees of the Alamo Community College District held on March 29, 2005 are hereby approved.”

4. CHANCELLOR’S REPORT

• ACCD Ethics and Compliance Program: Carol Riley stated that the launch of the Ethics Handbook and Ethics Hotline are milestones for the ACCD. The Ethics and Compliance Program was established in 2004 to provide a safe, ethical environment for our employees, and the highest quality education for our students. The first step was the formation of the Professional Integrity Compliance Committee which developed the handbook and code of conduct. The members include: Dr. Robert Zeigler, Pat Terrell, Ana Rangel, Tracey Shelton, Maria Landa, Dr. Dan Derrico, Linda O’Nave, Martha McCabe, and Carol Riley. The Ethics Handbook includes the Code of Conduct, contacts, resources numbers, and responsibilities. An employee acknowledgement form acknowledges receipt of the Handbook and an understanding that all members of the ACCD community are responsible for following laws, district policy, code of conduct, professional standards, and other district regulations. Distribution for full-time employees will begin the week of April 25th. The Ethics Hotline is designed to be a confidential, anonymous means of reporting suspected ethics violations. The hotline will be activated immediately after the handbook is distributed. Trustee McClendon stated that the emphasis that is being placed on ethics should eliminate many of the problems that we have had in the past.

• Achieving the Dream: Dr. Derrico stated that there were two successful presentations at the AACC National Conference held in Boston. Dr. Reno stated that he would like to make a presentation at the May Board meeting which would include a plan as to how we plan to use the $300,000 which was allocated by the Board. Dr. Reno stated that Dr. Kelly believes that Achieving the Dream is one of the most important national initiatives in the history of community colleges.

• Trustee Zárate congratulated Dr. Zaragoza on the ACCD having received a $400,000 contract from the San Antonio Housing Authority (SAHA) for the Colleges in Community Program (CCP) to provide educational services to public housing residents.

5. PROGRAM HIGHLIGHT

Robert Garza, PAC Director of Distance Extended Education and Community Outreach, presented on the Bridge Partnership Program. The Bridge Partnership is a project of the League for Innovation in the Community College. Community colleges and high schools work together to increase the number of students who aspire to go on to college, to accelerate their preparation, and to smooth the transition for college entry and success. Sixty-five Community Colleges and over 90 high schools in 20 states are participating.

6. NEW BUSINESS

Chairman Conner reported that the ACCD Board Mini Retreats held on April 2nd & 18th have been very organized and directed in an effort to determine the principles and direction by which the board can work with the faculty and staff to achieve the primary goal of educating our community.

7. GRANTING OF TITLE OF EMERITUS STATUS AT SAC

On a motion by Trustee Rindfuss, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of her long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Music and Humanities, be conferred upon Irene E. Liden, and she is granted all rights and privileges of this title effective upon her retirement date.”

8. GRANTING OF TITLE OF EMERITUS STATUS AT SPC

On a motion by Trustee Zárate, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of her long and distinguished service to St. Philip’s College, the title of Professor Emeritus, be conferred upon Gaynell Gainer, and she is granted all rights and privileges of this title effective upon her retirement date.”

“In recognition of his long and distinguished service to St. Philip’s College, the title of Associate Professor Emeritus, be conferred upon Thomas H. Milligan, and he is granted all rights and privileges of this title effective upon his retirement date.”

9. CONTRACT RENEWAL OF (NVC) ADMINISTRATIVE STAFF 2005-2006

On a motion by Trustee Zárate, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The individuals identified on attached List No. 1 for Northwest Vista College, have been evaluated by the President in accordance with administrative policy. I hereby recommend employment of these administrators at Northwest Vista College for the period of September 1, 2005 through August 31, 2006. Salaries for the respective administrative positions are contingent upon the availability of funds.”

10. FINANCIAL REPORTS

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are here by accepted as presented.”

11. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR DINING HALL FURNITURE, PALO ALTO COLLEGE (BID NO. 05C-005)

Trustee Beitzel inquired as to why eight lounge chairs at $1,146.00 each were being purchased.

Dr. Guzman stated that the chairs will be placed in a focal point of the dining room with the remainder of the furniture to be purchased at a reasonable price. Trustee Beitzel expressed concerns on the price of the lounge chairs.

A substitute motion was made by Trustee Beitzel, to obtain quotes on eight lounge chairs, seconded by Trustee Rindfuss, and by majority vote of the board, the substitute motion failed.

Trustee Sprague stated that the chairs should be included in the entire package.

On a motion by Trustee Casillas, seconded by Trustee Ramos, and by majority vote of the Board, the following minute order was adopted:

"Based on bids received March 8, 2005, the contract is awarded to the following vendors:

DINING HALL NEW ADDITION

VENDOR ITEMS AWARDED--BASE BID AMOUNT
Office Source Ltd M-1 $1,150.38
Texas Wilson Office Products CH-1, T-1, T-2 $17,833.32

DINING HALL EXISTING AREA

VENDOR ITEMS AWARDED--ALT. NO. 1 AMOUNT
Office Source Ltd CH-6 (LBMS), M-2 $13,775.72
Texas Wilson Office Products CH-1, CH-7, M-3, M-4 (LBMS),
T-4, T-5 $49,923.00

ADMINISTRATION BUILDING
VENDOR ITEMS AWARDED--ALT. NO. 2 AMOUNT
Herman Miller Workplace
Resource CH-2 (LBMS) $1,945.20
Texas Wilson Office Products CH-1, T-2 $550.12

GRAND TOTAL $85,177.74

submitting the low bid or low bid meeting specifications (LBMS) for the base bid, alternate no. 1 and alternate no. 2 for the interior furniture for the Dining Hall at Palo Alto College (Bid No. 05C-005) for a grand total of $85,177.74."

Trustee Beitzel requested an update on Inventory Control concerns relative to tracking items purchased on the quarterly consolidated computer orders. Ms. O’Nave stated that this addressed consolidated computer purchases, which go through several points of handling before they arrive at their destination. What is being discovered is that there is a period of time where the inventory reflects that an item is at the designated area, but in fact it is not. A procedure is being proposed which will actually have the party in possession responsible for that item. Trustee Beitzel stated that we can lose some of the community confidence when items are being lost and expensive chairs are being purchased, especially during the CIP Bond program.

12. DISCUSSION AND ACTION ON APPROVAL OF NEGOTIATED FEE FOR PLATTING SERVICES FOR MASTER PLANNING AND PROGRAMMING, NORTHEAST COLLEGE – RFP 05C-011

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the platting services fee negotiated with Ford, Powell & Carson, Architects and Planners, Inc. in the amount of $13,830.00.

13. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY FOR PALO ALTO COLLEGE (PAC), PACKAGE ‘C’, CSP NO. 03C-096, DINING HALL ADDITION, UTILITY REPAIRS AND SOIL REMOVAL FOR BUILDING ‘G’ AND APPLIED SCIENCE BUILDING

Mr. Strybos reported that the increase is to cover the remaining work that needs to be completed; a limited amount of the building will be fixed. Trustee Zárate stated increase has been dramatic and we need to obtain a better cost estimate on all future construction. Trustee Beitzel agreed with Trustee Zárate, and that all buildings at Palo Alto College need to be evaluated before moving forward on other projects.

On a motion by Trustee Zárate, seconded by Trustee Casillas, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves an increase in the contingency from $511,261.00 (10.74%) to $652,150.00 (13.7%) for the Multi-Campus Construction Projects, CSP No. 03C-096, Package C – Palo Alto College with G. W. Mitchell & Sons, Inc. The overall costs of the project shall not exceed $5,412,365.00. The revised contingency amount is $652,150.00 for the project.”

14. DISCUSSION AND ACTION ON APPROVAL OF MODULAR BUILDING PROJECTS, SAN ANTONIO COLLEGE, SHERIDAN STREET, AND HOUSTON STREET

On a motion by Trustee Zárate, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby authorizes the Chancellor or his designee to prepare construction documents to procure and install a total of three (3) modular buildings consisting of one (1) each at three different locations including Houston Street, Sheridan Street, and San Antonio College. The purchase will be made through a State cooperative contract.”

15. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON APRIL 19, 2005

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District board of Trustees held on April 19, 2005 is hereby approved.

Agenda Items Include: *16, *17, *18, *19, *20, *21, *22 & *24”

16. REQUESTS FOR APPROVAL OF RECOMMENDATION FOR PROMOTION IN RANK

“The Board of Trustees of the Alamo Community College District, in accordance with the policies for promotion in rank adopted by the Board, hereby authorizes the granting of promotion in rank to the following faculty members as set forth on the attach Promotion Lists No. 01.”

17. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ALAMO COMMUNITY COLLEGE DISTRICT (ACCD)

“The appointment of full-time, adjunct and continuing education faculty is submitted by the College Presidents as shown on List No. 8 for 2004-05 year is hereby approved. Further board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

18. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an information item on the status of 2004 Maintenance Tax Notes

19. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an information item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

20. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is an information item on the Status of Northeast College Tax Revenue Set Aside.

 

21. MONTHLY REPORT ON STATUS OF 2001, 2003, AND 2004 BOND CONSTRUCTION FUNDS

This is an information item on the Status of 2001, 2003, and 2004 Bond Construction Funds

22. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

23. DISCUSSION AND POSSIBLE ACTION ON THE EXTENSION OF RETIREMENT INCENTIVE DEADLINE DATE FOR KEY STAFF INVOLVED IN THE BANNER CONVERSION

Dr. Derrico reported that the first part of banner project goes online September 1 for the Fiscal Affairs, Acquisitions and Information Technology departments. There are several key personnel in these departments are planning to retire who are critical to the banner project. There will be a need for experienced personnel when the Banner is implemented. An extension of the retirement date is being requested for individuals working on the Banner Project.

Discussion on inequity and training took place. Trustee Zárate recommended additional planning on this agenda item.

On a motion by Trustee Casillas, seconded by Trustee Zárate, and by unanimous vote of the Board, this agenda item was tabled.

24. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00

“The cooperative purchase report for March 2005 is hereby accepted.”

25. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as March 1, 2005 through March 31, 2005.”

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for May 17, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 9:22 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor