Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
May 17, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:26 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon
District 3 Jennifer Ramos
District 5 Roberto Zárate
District 6 Dr. Gene Sprague
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary

CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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EXECUTIVE SESSION

Chairman Conner announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:27 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, May 17, 2005 at 7:15 p.m.


INVOCATION

The invocation was given by Clint Dunagan, Professor of Philosophy at Northwest Vista College.

MEMORIALS

Dr. Derrico recognized three former employees who are deceased:

James H. Pickard, Plant Supervisor at Southwest Campus from Sept. 1976-February 1995
Jack J. Kron, Sociology Professor at San Antonio College from August 1972-July 1983
Summer W. Dana, Biology Professor at San Antonio College from 1965-1998.

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Dr. Hoy introduced District-Wide Employee of the Month for May 2005, Henry Castillo, Optical Scanning Clerk in the San Antonio College Residency and Records Department. He is an exemplary employee, has an enthusiastic personality, shows professional courtesy, and is talented in handling frustrated students. Dr. Hoy stated that Mr. Castillo is well known in the Mariachi community in San Antonio.

Dr. Runnels introduced Gaynell Gainer, Professor Emeritus. She began her career at St. Philip’s College as a full time faculty member in 1970. Ms. Gainer has served as program director for radiography, wrote a grant for the CASS program which was awarded, and has served as a mentor support person for South American students. Ms. Gainer leaves St. Philip’s College as a respected member of the department and leader in the College community. Ms. Gainer recognized the administrators who have worked closely with her throughout her tenure at St. Philip’s College. She thanked her family, friends, students, and faculty for their support.

Dr. Runnels introduced Thomas H. Milligan, Associate Professor Emeritus. He began his carrier as an adjunct faculty member and has served the college with distinction. Mr. Milligan developed and implemented the VITA web site for the Federal Income Tax filing purposes, and St. Philip’s College was recognized for excellence by the Department of Internal Revenue. He has served the business information students, colleagues, and entire college well.

Dr. Hoy recognized Irene E. Liden, Professor Emeritus. Ms. Liden worked in the San Antonio College Music Department for forty years, was a voice soloist, was an organizer of the faculty choir, and was known to travel across the country to organize and serve on workshops/panels.

Dr. Kelly’s daughter, Laura Kelly, expressed her family’s gratitude and appreciation to the Alamo Community College District community for their support and prayers. Dr. Kelly will be released from the hospital on Thursday, May 19th. She stated that Dr. Kelly’s love, passion, and labor of love is in San Antonio. Dr. Kelly’s would like everyone to know that he will be back.

CITIZENS TO BE HEARD

Larry Meads, Val Meads and Judy Hall spoke regarding early voting sites. A request was made for the board to consider establishing the Alamo Community College District campuses as early voting poll sites for all elections. Alamo Community College District students have expressed an interest in having their College as a voting site. Faculty and staff would also appreciate having a voting site at their place of employment.

Bob Martin, Homeowners Taxpayer Association of Bexar County President, asked the board to consider implementing Proposition 13, a tax freeze for seniors and the disabled. Proposition 13 was approved at a county wide election, however the city, county and college district have not as yet implemented this proposition. The election results represent a mandate from the voters, and Mr. Martin would like Alamo Community College District to place it on the agenda.

Joseph Oubre, Holy Redeemer Catholic Church member and leader with COPS/Metro Alliance, stated that these organizations support a bond package that would double the capacity of the existing Nursing & Allied Health programs in Alamo Community College District with no duplication of programs. The bulk of the investment in all nursing training should be at San Antonio College and St. Philip’s College. They oppose the addition of a nursing program at the Northeast campus, because it would pave the way for future expansion and nursing training at the Northeast Campus, and impair the future growth in these programs at St. Philip’s College and San Antonio College. This would rekindle the outrage of the first bond. St. Philip’s College and San Antonio College are also centrally located for all students. Mr. Oubre proposed placing this new nursing program at St. Philip’s College where there is plenty of room to expand. He urged the board to create a bond that would keep in place all components of the previous package, except for the Nursing and Allied Health expansion.

Simon Salas, representative from Alamo WorkSource, stated that a summit was held this past year to discuss workforce needs of the region. The business community raised two issues which include: continue to improve students’ basic skills and the implementation of workplace readiness skills. These include ethics, analysis, team working, and communications skills. Mr. Salas asked the Alamo Community College District Board to consider implementing a course in workforcereadiness skills as a graduation requirement, and to explore ways to incorporate these skills into the curriculum. Trustee McClendon stated that the Alamo Community College District has been recognized nationally for its relationship with the workforce entities in the city, which is due to the hard work of Alan Miller, Alamo WorkSource Director. He stated Dr. Zaragoza has worked feverishly to develop the relationship Alamo Community College District has with Alamo WorkSource. Employers are indicating that students are not equipped with the soft skills to communicate and work with people, and the Alamo Community College District must address this issue.

Dr. Zaragoza stated that this issue is on the President’s Council and Applied Science Committee agenda. The Applied Science Committee will work with the advisory committees on this issue. A progress report will be submitted to the Alamo WorkSource.

1. REGULAR BOARD MEETING ON APRIL 19, 2005

Trustees Beitzel and Zárate commended the staff for the excellent work on the minutes. On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on April 19, 2005 are hereby approved.”

CHANCELLOR’S REPORT

Trustee Beitzel recognized a St. Philip’s College student, James Taylor Flores. Mr. Flores was named Jack Kent Cooke Scholar and was one of only 25 community college students nationwide to be named a Jack Kent Cooke Scholar. Trustee Beitzel commended Dr. Runnels, St. Philip’s College, and Mr. Flores.

Trustee Zárate stated that the Alamo Community College District has been invited to join the National Automotive Workforce Collaborative and commended those involved in this collaborative. A goal is to establish a regional Center for Excellence in Automobile Manufacturing modeled after Toyota’s Kentucky plant.

Trustee McClendon complimented Chief Hoffmann, her staff, and SAPD for their work in apprehending the individual involved in the sexual assault at Palo Alto College

Chairman Conner recognized Sgt. Pena, Chief Hoffmann, and Assistant Chief Adams for their work. Martha McCabe praised investigator Mark Williams for his work.

PROGRAM HIGHLIGHT

Dr. Reno made a presentation on the Alamo Community College District’s participation in the national Achieving the Dream (AtD) initiative. As stated by Dr. Kelly at the American Association of Community Colleges (AACC) convention, Achieving the Dream is one of the most significant educational transformation initiatives in the history of the American community college movement. Achieving the Dream: Community Colleges Count addresses a national imperative to enhance opportunity for the growing number of students for whom community colleges are the point of entry into higher education. The initiative is a national effort to increase the success of community college students, particularly those in groups that have been underserved in higher education. This initiative is funded by the Lumina Foundation. Dr. Reno recognized the District Core Team, District Data Team, and Chancellor’s Executive Team.

Trustee Zárate stated we have a State mandate to Close the Gaps in certain areas, and Achieving the Dream is the vehicle being used to meet the goals of Closing the Gaps. Trustees Zárate and Ramos commended Dr. Reno, Dr. Silva, the data team, and the core team on their excellent work. Trustee Beitzel stated that one of the strong measures of success is the look in the Alamo Community College District graduates’ eyes, and their family members’ excitement is encouragement for the community.

Dr. Derrico stated that the Alamo Community College District is an Achieving the Dream leader, and as Dr. Kelly stated, “This is the most important movement for American Community Colleges.” Dr. Derrico thanked Dr. Reno for the leadership he has provided to this group and for the report.

2. ASSOCIATE IN APPLIED SCIENCE IN DENTAL LABORATORY TECHNOLOGY

On a motion by Trustee Beitzel, seconded by Trustee Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees of the Alamo Community College District hereby authorizes San Antonio College to offer a Dental Laboratory Technology program leading to an Associate in Applied Science degree following approval by the Texas Higher Education Coordinating Board.”

3. ASSOCIATE IN APPLIED SCIENCE IN MUSIC BUSINESS

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees of the Alamo Community College District hereby authorizes San Antonio College to offer a Music Business program leading to an Associate in Applied Science degree following approval by the Texas Higher Education Coordinating Board.”

4. RECOMMENDATION FOR APPOINTMENT OF DEAN OF SCIENCE/ADVANCED AND APPLIED TECHNOLOGY

On a motion by Trustee Zárate, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Appointment of Mr. James Gary Shelman as Dean of Science/Advanced & Applied Technology at Palo Alto College, effective June 1, 2005, as submitted by the President of the College, is hereby approved.”

5. GRANTING OF TITLE OF EMERITUS STATUS AT SAN ANTONIO COLLEGE

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Psychology, be conferred upon Robert E. Brown, and he is granted all rights and privileges of this title effective upon his retirement date.”

“In recognition of her long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of English, be conferred upon Nora Olivares, and she is granted all rights and privileges of this title effective upon her retirement date.”

“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Theatre and Speech Communication, be conferred upon Allan Ross, and he is granted all rights and privileges of this title upon his retirement date.”

“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Theatre and Speech Communication, be conferred upon Gary O. Smith, and he is granted all rights and privileges of this title effective upon his retirement date.”

“In recognition of his long and distinguished service to San Antonio College, the title of Dean of Continuing Education Training Network Emeritus, be conferred upon Ruben Torres, and he is granted all rights and privileges of his title effective upon his retirement date.”

6. CONTRACT RENEWAL, COMPENSATION INCREASE, AND ADMINISTRATIVE LEAVE WITH PAY FOR THE CHANCELLOR

On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Audit, Budget, and Finance Committee and in accordance with District administrative policy and practice, the committee recommends the renewal of Chancellor J. Terence Kelly’s contract for the period September 1, 2005 to August 31, 2007 to include a salary increase of 5% effective Fiscal Year 2005-2006, and the approval of paid administrative leave of 30 business days effective at the expiration of all accrued regular leave.”

7. RECOGNITION OF TWENTY-FIVE YEAR EMPLOYEES

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“Recognition of twenty-five years of dedicated service to their respective Colleges and the Alamo Community College District is hereby bestowed upon the employees named on the attached lists from San Antonio College, Palo Alto College, St. Philip’s College and the Alamo Community College District.”

8. APPOINTMENT OF EXTERNAL AUDITORS FOR FISCAL YEAR ENDED AUGUST 31, 2005

Carlos Ramirez reviewed the audit fee schedule which addresses the approved recurring fees and non-recurring single time fees. Upon approval of the initial engagement, this occurring fee was approved for $57,200. During the second year, there was a request for an additional amount of $8,000 for the expanded scope of work. This year’s fee is being requested for $65,200, plus an increase of $2,600, for a total of $67,800. Mr. Ramirez reviewed the approved non-recurring fees which are not included in the $67,800 fee.

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“Based on the recommendation of the Audit, Budget and Finance Committee the firm of Garza/Gonzalez & Associates, Certified Public Accountants, is hereby appointed as external auditors for the Fiscal Year ended August 31, 2005 at a fee of $67,800. The scope of their examination is to be in accordance with their letter dated April 11, 2005 (Exhibit A).”

9. FINANCIAL REPORTS

On a motion by Trustee Zárate, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

10. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY CHA – BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT: SECURITY; AND REVISION OF LOCAL POLICY DBF – EMPLOYMENT REQUIREMENTS AND RESTRICTIONS: NONSCHOOL EMPLOYMENT

Discussion took place regarding liability affecting on officers working off-duty while in Alamo Community College District uniforms. Ms. McCabe stated that there are policies in place that will protect the district against liability.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed local policy CHA – Buildings, Grounds, and Equipment Management: Security (Attachment 1) is adopted as presented; and local policy DBF – Employment Requirements and Restrictions: Nonschool Employment – is revised as shown in Attachment 3.”

11. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DBB – EMPLOYMENT REQUIREMENTS AND RESTRICTIONS: PHYSICAL EXAMINATIONS AND COMMUNICABLE DISEASES

On a motion by Trustee McClendon, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DBB – Employment Requirements and Restrictions: Physical Examinations and Communicable Diseases (Attachment 1) is adopted as presented.”

12. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DGC – EMPLOYEE RIGHTS AND PRIVILEGES: ACADEMIC FREEDOM AND TENURE

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DGC – Employee Rights and Privileges: Academic Freedom and Tenure (Attachment 1) is as presented.”

13. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DEC – COMPENSATION AND BENEFITS: LEAVES AND ABSENCES

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DEC – Compensation and Benefits: Leaves and Absences (Attachment 1) is adopted as presented.”

14. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DGA – EMPLOYEE RIGHTS AND PRIVILEGES: FREEDOM OF ASSOCIATION

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DBF – Employment Requirements and Restrictions: Nonschool Employment (Attachment 2) is adopted as presented.”

15. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DDC – CONTRACT AND AT-WILL EMPLOYMENT: AT-WILL EMPLOYMENT – AND DELETION OF LOCAL POLICY DMC – TERMINATION OF EMPLOYMENT: NONCONTRACT EMPLOYMENT FINANCIAL REPORTS

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DDC – Contract and At-Will Employment: At-Will Employment (Attachment 1) is adopted as presented, and that Local Policy DMC – Termination of Employment: Noncontract Employment (Attachment 3) be deleted.”

CAPITAL IMPROVEMENT PROGRAM BOND PACKAGE UPDATE

Dr. Zaragoza stated that staff used criteria set by the Board as foundation for the CIP. The CIP meets several objectives of the criteria: 1) Increases instructional and support space at all of the colleges to FTSE standard for growth projections through 2010; 2) CIP request maintained at $450 million level; 3) Addresses Community needs by establishing a new college in the northeast section of the district, and 4) Addresses Community Workforce Needs. The Nursing and Allied Health component are now embedded in the specific plans of each college.

Mr. Strybos summarized the process used to develop the CIP Bond Package. This process included: 1) removal of the centralized Nursing and Allied Health Career Campus and replaced it with a campus-based model; 2) working with criteria for a total Bond value of $450; 3) reviewed enrollment projections for 2010 and 2015 and converted them into FTSE with a target of 92 square feet per full-time student equivalent (FTSE) for academic space

and 120 FTSE for technical space; 4) Parking standards were determined to be one parking spot for four student headcount; 5) Renovation space cost estimate is $100 per square foot, $210 per square foot for new academic construction renovations, and $300 per square foot for allied health career facilities. A technical work team was formed to assist in the development of the CIP bond.

Target dates include: May 27: Finalize and present to Bond Steering Committee and forward to Citizens Bond Committee; August 16: Board to call for Election; October 24: Early voting; and November 8: Bond Election.

Trustee Conner stated that the Citizen’s Bond Committee will submit a final recommendation to the Board.

16. DISCUSSION AND ACTION ON APPROVAL OF NORTHWEST VISTA COLLEGE MASTER PLANNING PROGRAMMING PHASE REPORT, MASTER PLANNING AND PROGRAMMING, NORTHWEST VISTA COLLEGE – RFP 05C-011

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the Northwest Vista College Master Planning Programming Phase Report and Alamo Architects, Inc. is authorized to proceed with the Physical Master Plan Phase of the project.”

17. DISCUSSION AND ACTION ON APPROVAL OF NORTHEAST COLLEGE MASTER PLANNING PROGRAMMING PHASE REPORT, MASTER PLANNING AND PROGRAMMING, NORTHEAST COLLEGE – RFP 05C-011

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the Northeast College Master Planning Programming Phase Report and Ford, Powell & Carson, Architects and Planners, Inc. is authorized to proceed with the Physical Master Plan Phase of the project.”

18. DISCUSSION AND POSSIBLE ACTION ON A ONE TIME REVISION OF THE TERMS FOR THE ANNUAL CONTRACT FOR INDEFINITE DELIVERY, INDEFINITE QUANTITY (IDIQ ARCHITECTURAL/ENGINEERING SERVICES, (RFP NO. 04M-134)

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves a one time increase of the construction project cost limit for the Annual Contract for IDIQ Architectural/Engineering Services. The increase is to $9,000,000.00 including furniture, fixtures, and equipment (FFE). The consultant services are for the building identified by the Board on April 28, 2005 which requires renovation prior to use. All other terms and conditions of the original RFP and the consultant’s master contract remain in effect. The Board of Trustees approves the fee negotiated with O’Connell Robertson and Associates, Inc. in the amount of $619,200.00 for professional services for building renovation including furniture, fixtures, and equipment.”

19. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF ONE TIME REVISED FEE FOR PROFESSIONAL DESIGN SERVICES FOR RENOVATION OF BUILDING ‘J’, PALO ALTO COLLEGE (PAC) RFP NO. 04M-132

On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the increase in the design fee for Saldana and Associates, in the amount of $34,883.00 for the added design of classroom space as identified in the schematic phase. The revised total fee for the professional services for the renovation of Building J is $85,445.00, 7.43% of the $1,150,000.00 construction budget.”

20. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON MAY 17, 2005

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on March 15, 2005 is hereby approved.”

Agenda Items Include: *21, *22, *23, *24, *26, *27, *28, & *29.

21. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ALAMO COMMUNITY COLLEGE DISTRICT

“The appointment of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 9 for the 2004-2005 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

22. REQUESTS FOR APPROVAL OF RECOMMENDATION FOR TENURE

“The Board of Trustees of the Alamo Community College District, in accordance with policies for academic freedom, responsibility, and tenure, hereby authorizes the granting of tenure to the following faculty members as set forth on Tenure Recommendations Lists No. 1.”

23. MONTHLY REPORT ON FINANCIAL STATUS OF THE 2004 MAINTENANCE TAX

This is an informational item on the Financial Status of the 2004 Maintenance Tax Notes.

24. MONTHLY REPORT ON STATUS OF THE PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of the Projects Funded by 2004 Maintenance Tax Notes.

25. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is an informational item on the status of Northeast College Tax Revenue set aside.

26. MONTHLY REPORT ON STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the status of the 2001, 2003 and 2004 Bond Construction Funds

27. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendments Report and Budget Transfer Report are hereby approved.”

28. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00

“The cooperative purchase report for April 2005 is hereby accepted.”

29. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as of April 1, 2005 through April 30, 2005.”

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for June 21, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W. Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:40 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor