Minutes
Alamo Community Colleges
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
June 19, 2007

CALL TO ORDER AND ROLL CALL

Chair Roberto Zárate called the meeting to order at 6:31 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 1 Dr. Bernard K. Weiner*
District 2 Denver McClendon, Vice Chairman
District 3 Jennifer Ramos
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary

The following trustee was absent:
District 4 Marcelo S. Casillas

*Departed after action on agenda item 14 (9:00 pm).

Presiding Administrator: Dr. Bruce H. Leslie

CERTIFICATION AND POSTING OF NOTICE

Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building (Houston St.), Northeast Lakeview College, Northwest Vista College, Palo Alto College, San Antonio College, St. Philip's College and at Southwest Campus, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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INVOCATION

The invocation was given by Joanne Wilson, Assistant to the President at San Antonio College.

CITIZENS TO BE HEARD

There were no citizens to be heard.

Trustee McClendon spoke in honor of Juneteenth, a State holiday commemorating the end of slavery in the United States.

MEMORIALS

Dr. Leslie announced the recent passing of the following retired and active employees: John Ullmer who served San Antonio College from 1969-1990 as Professor of English; Florence I. Lieb who served San Antonio College from 1962-1987 as Professor of English; Jose A. Trevino who served the ACCD Department of Public Safety from 1981-2001 as a DPS Officer; and Joan M. Little who served San Antonio College from 1973-1994 as Secretary of Reading and Education.

CEREMONIALS

2007 Piper Professor, Dr. Donald Richard Lucas, NVC
Dr. Claunch recognized Dr. Donald Richard Lucas, who was named the Piper Professor of 2007 by the Minnie Stevens Piper Foundation.

NISOD Excellence Awards
The Board of Trustees and Chancellor recognized the Alamo Community Colleges National Institute of Staff and Organization Development (NISOD) Excellence Award recipients from Northwest Vista College, Palo Alto College, St. Philip’s College, and San Antonio College.

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF

Student of the Month (June 2007)
Dr. Loston recognized Ms. Patricia Miller as the June 2007 Student of the Month. Ms. Miller immigrated to the United States from Germany 14 years ago and maintains a perfect 4.0 GPA while pursuing a biology degree at St. Philip’s College. As noted by Kevin Schantz, SPC Coordinator of Service Learning, “One of Patricia’s greatest strengths is her ability to foster leadership development in those students with which she is working.”

District Wide Employee of the Month (June 2007)
Mr. Richard Silva recognized Barbara Grewe, Associate Director for District Student Financial Services, as the June 2007 ACCD District Wide Employee of the Month. As noted in her recommendation, “Ms. Grewe is a dependable, accountable, and a devoted individual who always puts the interest of students first; she shows compassion for the needs of students.”

Appreciation of Recognition, Mr. Tracy Turpin, Director, ACCD Bookstores
(Follett Bookstores)
The ACCD Board of Trustees and the Military Education Council recognized Mr. Tracy Turpin, ACCD Bookstores Manager, and the Follett Higher Education Group for their support of the military community and students of the Alamo Community Colleges.

SkillsUSA Awardees, San Antonio College and St. Philip’s College
The SkillsUSA Winners from San Antonio College and St. Philip’s College/Southwest Campus were recognized for placing in the state competition. They will compete in the SkillsUSA National Leadership and Skills Competition in Kansas City, Missouri. The winners include: Tricia Chapa, Dental Assisting - SAC; Ryan Gernsbacher, Electronics Technology - SAC; James Morales, Residential Wiring – SPC/SWC, Abel Rodriguez, Industrial Motor Control – SPC/SWC; and Skylar Klemcke, Plumbing – SPC/SWC.

EXECUTIVE SESSION

Chair Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 7:14 p.m.

RECONVENE OPEN MEETING

Chair Zárate reconvened the meeting into Open Session on Tuesday, June 19, 2007 at 8:03 p.m.

ACTION ON ITEMS DISCUSSED EXECUTIVE SESSION

<Trustees Beitzel and McClendon were not present during action on items discussed in executive session.>

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by majority vote of the Board, the following was adopted:

“The Board of Trustees hereby approves the resolution of the Janice Wilson claim as discussed in executive session.”

The votes were recorded as follows:
Dr. Bernard K. Weiner In Favor
Denver McClendon Not Present
Jennifer Ramos In Favor
Marcelo Casillas Absent
Roberto Zárate In Favor
Dr. Gene Sprague In Favor
Charles J. Conner In Favor
Gary Beitzel Not Present
James Rindfuss In Favor

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by majority vote of the Board, the following was adopted:

“The Board of Trustees hereby approves the resolution of the Albert Barringer claim as discussed in executive session.”

The votes were recorded as follows:
Dr. Bernard K. Weiner In Favor
Denver McClendon Not Present
Jennifer Ramos Opposed
Marcelo Casillas Absent
Roberto Zárate In Favor
Dr. Gene Sprague In Favor
Charles J. Conner In Favor
Gary Beitzel Not Present
James Rindfuss In Favor

< Trustee Beitzel returned to the meeting.>

1. REGULAR BOARD MEETING ON MAY 15, 2007

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on May 15, 2007 are hereby approved.”

Trustee McClendon was not present.

2. SPECIAL BOARD MEETING/BOARD RETREAT ON MAY 26, 2007

On a motion by Trustee Dr. Sprague seconded by Trustee Rindfuss, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on May 26, 2007 are hereby approved.”

Trustee Jennifer Ramos abstained and Trustee McClendon was not present.

3. DISCUSSION AND POSSIBLE ACTION ON RESCHEDULING BOARD MEETINGS

Discussion took place on the rescheduling of board meetings. Chair Zárate stated that there has been concern on the duration of the recognition/celebratory part of the agenda. An option was recommended to start meetings at 6:00 p.m. A second option was recommended to schedule a separate meeting for celebrations. Mrs. Williams will poll the trustees’ preferences before the August regular board meeting.

<Trustee McClendon returned to the meeting.>

4. BOARD RETREAT REPORT (MAY 26, 2007) ON THE EVALUATION OF THE CHANCELLOR AND THE BOARD

Chair Zárate reported that the Board of Trustees participated in a self-assessment and Board assessment at the May 26th Board Retreat. The Board also evaluated Dr. Leslie and Chair Zárate reported that Dr. Leslie is doing a terrific job of carrying out the Board’s directive.

5. COORDINATING BOARD CHAIR/CEO MEETING ON CLOSING THE GAPS

Chair Zárate reported that he attended the Texas Higher Education Coordinating Board Leadership Meeting for Chancellors, Presidents, and Board Leaders in Austin, Texas on June 3-4, 2007. The meeting focused on Effective Strategies and Working Relationships Leading to Progress on Closing the Gaps.

< Chair Zárate moved Item 7 on the agenda>

7. PROGRAM HIGHLIGHTS- SAN ANTONIO COLLEGE

The students of the Students in Free Enterprise (SIFE) program provided a presentation of the projects that were presented in the regional competition in Dallas, Texas. The educational projects will also be presented at the national competition in New York. The educational projects include: Market Economics; Success Skills; Entrepreneurship; Financial Literacy; Business Ethics; and Program Sustainability.

6. MONTHLY REPORTS

Dr. Reno reported that Alois Kruse visited Northeast Lakeview College along with his son, Clarence Kruse and grandson, Clayton Kruse. Alois Kruse is the oldest living family member of the Kruse family. The Kruse family was the original owner of the land from 1870-1950 where the Northeast Lakeview College is being built.

Dr. Claunch reported that several faculty members made presentations at the National Institute for Staff and Organizational Development (NISOD) conference in May. The presentations included: Engaging Students in Distance Learning; Engaging Faculty in Training for Distance Learning; and How Librarians and Faculty Can Learn from Each Other.

Dr. Guzman reported that Samuel Holmes, PAC Landscape/Horticulture student, coordinated the transplanting of five elm trees from the Palo Alto College to the Palo Alto Terrace Park.

Dr. Loston reported that “Juneteenth” was celebrated at St. Philip’s College. The African Male Initiative Program was recognized and received the Frederick Douglas Emancipated Award. SPC hosted a meeting with SAISD area superintendents, SAISD Board president, Sam Houston High School principal, and SAISD middle school principals to discuss the continuation of the College Connections program. Approximately 225 students are participating in the Summer Youth Program. A Math, Science and Engineering Academy will be held in July. Dr. Lanier Byrd’s retirement ceremony is schedule for June 28th.

Mr. Zuniga provided a legislative report on the reduction of the Group Health Insurance allocation and cut in funding for the New Campus and Student Success Pathway Pilot Study. ACCD received increases in formula funding, state student financial aid, and the Texas Higher Education Coordinating Board designated funds for Professional Nursing Shortage Program.

Trustees expressed dissatisfaction with the Governor’s allocation reduction. On a motion by Trustee Rindfuss, seconded by Trustee Conner, and by unanimous vote of the Board, a resolution passed endorsing a letter addressed to the Governor.

8. DISCUSSION AND POSSIBLE ACTION TO ACCEPT MOU (BETWEEN ACCD AND THE ACCD FOUNDATION, INC)

On a motion by Trustee Conner, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District Board of Trustees hereby accepts this MOU (Memorandum of Understanding) between the Alamo Community College District and the Alamo Community College District Foundation, Inc. Minor modifications will be negotiated between the Alamo Community College District Chancellor and the Alamo Community College District Foundation, Inc. Chairperson.”

9. DISCUSSION AND POSSIBLE ACTION ON RFP FOR ITIL READINESS ASSESSMENT SERVICES, FOR THE INFORMATION TECHNOLOGIES DEPARTMENT, (RFP 07A-060)

This item was pulled by the Chancellor.

10. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE ACCD STRATEGIC PLAN MODIFICATIONS

On a motion by Trustee Ramos, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the following changes to the ACCD Strategic Plan:
1. Proposed Vision: The Alamo Community Colleges will be the best in the nation;
2. Proposed Mission: Empowering our diverse communities for success;
3. Change Goal II of the Strategic Plan from Student Success to Student Support ;
4. Formally adopt the Baldrige Model and its criteria as the overarching strategic model for the Alamo Community Colleges;
5. Condense the wording of the 17 strategies for purposes of succinctness;
6. Approval of the newly designed logo to represent the ACCD Strategic Plan (attached).”

11. DISCUSSION AND POSSIBLE ACTION ON CIP CONSTRUCTION PROGRAM MANAGEMENT SERVICES 3D/INTERNATIONAL, INC. AND FOSTER CM GROUP, JOINT VENTURE

On a motion by Trustee Dr. Sprague, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with 3D/International, Inc. and Foster CM Group, Joint Venture in the amount of $183,300 for Construction Program Management services for the $450,000,000 General Obligation Bond Projects at San Antonio College, Palo Alto College, St. Philip’s College and Houston Street Renovation for the period of July 1, 2007 through February 29, 2008 and approves all allowed reimbursable costs per RFP No. 06C-046. The contract fees for subsequent years of the contract will be submitted to the Board of Trustees.”

12. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR NORTHEAST LAKEVIEW COLLEGE HVAC RENOVATION FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 07C-067)

On a motion by Trustee Rindfuss, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

"The Board of Trustees hereby approves, based on bids received May 24, 2007, the contract award to Tejas Premier Building Contractor of San Antonio, Texas, submitting a base bid of $79,775.00 for the Northeast Lakeview College HVAC Renovation Project for the ACCD Facilities Department (Bid No. 07C-067). A 10% contingency ($7,978.00) is also approved. "

13. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED TO FURNISH AND INSTALL NEW EMERGENCY GENERATORS AT 811 W. HOUSTON STREET, AND 201 W. SHERIDAN STREET FACILITIES FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 07C-066)

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

"The Board of Trustees hereby approves, based on bids received May 24, 2007, the contract be awarded to Breda Construction Inc. of San Antonio, Texas, submitting the low base bid of $259,595.00 to Furnish and Install New Emergency Generators at 811 W. Houston, and 201 W. Sheridan Facilities for the ACCD Facilities Department (Bid No. 07C-066). A 10% contingency ($25,960.00) is also approved. "

14. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR THE NAIL TECHNICAL CENTER CLASSROOM RENOVATION FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 07C-65)

On a motion by Trustee Conner, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

"The Board of Trustees hereby approves, based on bids received May 17, 2007, the contract be awarded to Breda Construction Inc. of San Antonio, Texas, submitting the low base bid of $111,596.00 for the Nail Technical Center Classroom Renovation, San Antonio College for the ACCD Facilities Department (Bid No. 07C-065). A 10% contingency ($11,160.00) is also approved. "

15. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR THE MCALLISTER AUDITORIUM DIMMER REPLACEMENT AND RENOVATION, SAN ANTONIO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 07C-062)

On a motion by Trustee Conner, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves, based on proposals received May 15, 2007, the contract award to Pugh Constructors Inc. of San Antonio, Texas, submitting the best value proposal of $682,300.00 for the McAllister Auditorium Dimmer Replacement and Renovation, San Antonio College, for the ACCD Facilities Department (CSP No. 07C-062). A 10% contingency ($68,230.00) is also approved.”

16. DISCUSSION AND POSSIBLE ACTION ON GUARANTEED MAXIMUM PRICE PALO ALTO COLLEGE CAPITAL IMPROVEMENT PROGRAM CONSTRUCTION MANAGER AT RISK SPAW GLASS CONTRACTORS (RFP NO. 06C-121) UTILITIES INFRASTRUCTURE IMPROVEMENTS

On a motion by Trustee Dr. Sprague, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the Guaranteed Maximum Price Construction Manager at Risk fee negotiated with Spaw Glass Contractors in the amount of $3,375,225 for the construction of Palo Alto College Utilities Infrastructure Improvements, RFP No. 06C-121.”

17. DISCUSSION AND POSSIBLE ACTION ON ENERGY COST REDUCTIONS MEASURES PROJECT

On a motion by Trustee Dr. Sprague, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the costs associated with Work Order 1 and 2 with Texas Engineering Experiment Station in the amount of $582,544.00. The Work Orders are for accomplishing energy management engineering projects per the Interlocal Agreement for Energy Services dated October 16, 2006.”

18. DISCUSSION AND POSSIBLE ACTION ON FEES AND COSTS ASSOCIATED WITH THE NORTHEAST LAKEVIEW COLLEGE CAPITAL IMPROVEMENT PROGRAM ARCHITECTURE/ENGINEERING SERVICES

Mr. Strybos stated that consultant fees are for projects at Northeast Lakeview College which include: Drainage Report; FEMA Flood Plain Map; City Limit Surveying; Sewer Easement Survey; and Watts School Building Foundation.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Ford, Powell & Carson Architects & Planners, Inc. in the amount of $60,021 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at Northeast Lakeview College and approves all allowed reimbursable costs per RFP No. 06C-029.”

19. DISCUSSION AND POSSIBLE ACTION ON FEES AND COSTS ASSOCIATED WITH THE NORTHWEST VISTA COLLEGE CAPITAL IMPROVEMENT PROGRAM ARCHITECTURE/ENGINEERING SERVICES

Mr. Strybos stated that consultant fees are for projects at Northwest Vista College which include: Furniture, Fixtures & Equipment (FFE) Academic Building II; FFE Student Center; and Academic Building Server Room Modification – Construction Documents.

On a motion by Trustee Dr. Sprague, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Alamo Architects, Inc. in the amount of $129,826 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at Northwest Vista College and approves all allowed reimbursable costs per RFP No. 06C-029.”

20. DISCUSSION AND POSSIBLE ACTION ON FEES AND COSTS ASSOCIATED WITH THE PALO ALTO COLLEGE CAPITAL IMPROVEMENT PROGRAM ARCHITECTURE/ENGINEERING SERVICES

Mr. Strybos stated that consultant fees are for projects at Palo Alto College which include the Veterinary Tech Building – FFE and Physical Plant – Construction Documents and Construction Administration Services.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Rehler Vaughn & Koone, Inc. in the amount of $267,534 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at Palo Alto College and approves all allowed reimbursable costs per RFP No. 06C-029.”

21. DISCUSSION AND POSSIBLE ACTION ON FEES AND COSTS ASSOCIATED WITH THE SAN ANTONIO COLLEGE CAPITAL IMPROVEMENT PROGRAM – ARCHITECTURE/ENGINEERING SERVICES

Mr. Strybos stated that consultant fees are the Medical Equipment for the Allied Health and Nursing Building project at San Antonio College

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“ The Board of Trustees hereby approves the fee negotiated with O’Connell Robertson & Associates, Inc. in the amount of $191,400 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at San Antonio College and approves all allowed reimbursable costs per RFP No. 06C-029.”

22. AMENDMENT OF AUTHORIZED REPRESENTATIVES FOR TEXPOOL

On a motion by Trustee McClendon, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“Carlos Ramirez, District Director for Finance & Accounting and Diana Macias-Ollervidez, Assistant District Treasurer are hereby designated as authorized representatives for Texpool.”

23. DISCUSSION AND POSSIBLE ACTION FOR FIRST SOUTHWEST COMPANY TO PROCEED WITH SALE OF ALAMO COMMUNITY COLLEGE DISTRICT LIMITED TAX BONDS, SERIES 2007A TO NET $64,000,000 TO DISTRICT CONSTRUCTION
FUND AND SELECTION OF UNDERWRITING SYNDICATE

On a motion by Trustee Conner, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“ The Board of Trustees recommends that Dr. Charles J. Hall, Jr. of First Southwest Company proceed with the Sale of Alamo Community College District Limited Tax Bonds, Series 2007A in the amount necessary to net $64,000,000 to the District Construction Fund. Completed documentation will be presented at the Special Board Meeting on July 17, 2007. The Board also recommends the selection of the following firms from the Board-approved pool, Municipal Bond Underwriting Services, RFP #06A-031, to underwrite the sale of Alamo Community College District Limited Tax Bonds, Series 2007A to net $64,000,000 to the District:

Senior, Book-Running Manager Popular Securities, Inc.
Co-Senior Manager A.G. Edwards
Co-Manager Cabrera Capital Markets, Inc.
Co-Manager Loop Capital Markets, LLC.”

24. DISCUSSION AND POSSIBLE ACTION FOR FIRST SOUTHWEST COMPANY TO PROCEED WITH FLEXIBLE REPURCHASE AGREEMENT INVESTMENT AND APPROVAL OF LIST OF PROVIDERS FOR TRANSACTION

On a motion by Trustee Beitzel, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees authorizes and directs Dr. Charles J. Hall, Jr. of First Southwest Company to proceed with the investment of bond proceeds of $64,000,000 in a flexible repurchase agreement and approves the attached list of providers.”

25. REPORT ON STATUS OF AUDIT RESPONSE PLAN

Chair Zárate reported that the Preliminary Timeline for Review and Response Plan was presented at the Audit, Budget & Finance Committee. The Audit Response Plan and timelines will be updated and submitted to the Board on a monthly basis.

26. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DGBA – PERSONNEL-MANAGEMENT RELATIONS: EMPLOYEE COMPLAINTS

Ms. Riley reported that the grievance policy revisions include a procedure for termination of at-will-employees with a thorough review from the supervisor level up to the Chancellor.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

"Revised local policy DGBA - Personnel-Management Relations: Employee Complaints (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy DGBA."

27. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY BE – POLICY AND BYLAW DEVELOPMENT

Ms. Riley reported that the revised local policy BE includes a clarification that legal policies are subject to interpretation by the Board and legal counsel.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

"Revised local policy BE - Policy and Bylaw Development (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy BE."

28. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CC - ANNUAL OPERATING BUDGET

Ms. Riley reported that the proposed revised policy includes an exception for reallocation of funds approved by the Board for a specific use. Examples of this type of transfer include the reallocation of equipment funds and adjunct faculty salary funds.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

"Revised local policy CC - Annual Operating Budget (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CC."

29. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CLA - FACILITIES PLANNING: NEW FACILITIES

Ms. Riley stated that this policy provides an opportunity to utilize facilities for generating funds and to consider significant historical association when naming a facility.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

"Revised local policy CLA - Facilities Planning: New Facilities (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CLA."

30. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DI - ASSIGNMENT AND SCHEDULES

Trustee Beitzel stated that the proposed policy has been revised. The Assignment and Reassignment of Personnel section has been revised to include the following statement in paragraph three: “Any proposed assignments, reassignments or transfers of Internal Audit Department employees are subject to approval by the Board after consultation with the District Director of Internal Audit.”

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

"Revised local policy DI - Assignment and Schedules (Attachment 1) is adopted as revised. This revised policy supersedes all previous versions of local policy DI."

31. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DLC - STATUS OF EMPLOYMENT: PROMOTION AND DEMOTION

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

"Revised local policy DLC - Status of Employment: Promotion and Demotion (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy DLC."

32. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DC - HIRING PRACTICES

The policy authorizes the Chancellor to transfer, reassign, demote, and promote employees. It also requires a criminal background check for employees in security sensitive positions.

The policy also states that the College District will not employ a person, contract with, or enlist as volunteers, anyone who has been convicted of indecency with a child, injury to a child, or endangerment of a child; and reserves the right to hire anyone who has been convicted of theft, burglary, or robbery as defined in the Texas Penal Code.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

"Revised local policy DC - Hiring Practices (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy DC."

33. DISCUSSION AND POSSIBLE ACTION ON THE IMPLEMENTATION OF CLASSIFICATION AND COMPENSATION STRUCTURES DEVELOPED AS A PRODUCT OF THE FOX LAWSON STUDY

Trustee McClendon stated that the pay structure will bring the College District up to market value and requires a five year review.

On a motion by Trustee McClendon, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the implementation on September 1, 2007, the Staff and Administrative Classification and Compensation Structures developed as a product of the Fox Lawson Classification and Compensation Study.”

34. DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF THE CLASSIFICATION AND COMPENSATION ADMINISTRATIVE REGULATIONS

On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves The Classification and Compensation Administrative Regulations to be effective September 1, 2007.”

35. DISCUSSION AND POSSIBLE ACTION TO APPROVE REORGANIZATION PLAN

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the following organizational changes:
1. Re-title the Vice Chancellor Professional, Technical and Workforce Education to Vice Chancellor Economic and Workforce Development to more accurately reflect the nature and responsibilities of the position.
2. Establish a new position of Vice Chancellor for Planning, Performance, and Information Systems to oversee the IT, IR, and strategic planning functions.
3. Establish Vice Presidents of Colleges Services (Administration and Finance) at each of the five colleges to oversee the administrative functions, including planning and performance, college IT operations, and the budgetary and fiscal functions.
4. Re-title the position of District Director of Facilities Operations and Construction Management to Associate Vice Chancellor of Facilities, a title that more accurately reflects the scope of responsibility of the position.
5. Re-title the District Director of Human Resources to Associate Vice Chancellor of Employee Services, with an emphasis on providing support and serving as an advocate for employees.
6. Re-title the position of District Director of Governmental and Public Relations to Associate Vice Chancellor of Communications, thereby raising the stature of the position to oversee the district-wide public relations activities.
7. Establish a new position of District Director of Public Relations
8. Reassign reporting of the Associate Vice Chancellor of Communications from the Chancellor to the Vice Chancellor of Economic and Workforce Development.
9. Reassign reporting of the District Director for Institutional Advancement from the Vice Chancellor for Economic and Workforce Development to the Chancellor.
10. Reassign the Grants Manager from the Executive Director of Institutional Advancement to the Vice Chancellor of Economic and Workforce Development to ensure the grants operation provides broad system-wide support and the Executive Director focuses upon foundation development and support.”

36. DISCUSSION AND POSSIBLE ACTION TO APPROVE FULL TIME, ADJUNCT AND CONTINUING EDUCATION FACULTY

On a motion by Trustee Beitzel, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“ Selection for 2006-2007, 2007-2008, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.”

“The appointment of full-time faculty, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 11 for the 2006-2007 and List 5 for the 2007-2008 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”

37. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR ANNUAL CONTRACT FOR TEMPORARY EMPLOYMENT SERVICES, FOR THE ACCD HUMAN RESOURCES DEPARTMENT (BID NO. 07A-057)

Trustee McClendon asked that temporary employment positions be listed with the Alamo WorkSource. Dr. Leslie stated that Mr. Guzman will follow up on the directive.

On a motion by Trustee Beitzel, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

"Based on bids received April 24, 2007, the contract is awarded to People Business Solutions, Labor on Demand, EuroStaff, Inc, and Gowdy Temporaries, Inc. of San Antonio, TX, submitting the low base bid per category for the Annual Contract for Temporary Employment Services, for the ACCD Human Resources Department (Bid No. 07A-057). The award is as follows:

Category Primary 1st Alternate 2nd Alternate 3rd Alternate
General Clerk People Business Solutions EuroStaff, Inc. Labor on Demand Gowdy Temporaries, Inc.
Clerk Typist Labor on Demand People Business Solutions EuroStaff, Inc. Gowdy Temporaries, Inc.
Data Entry Clerk Labor on Demand People Business Solutions EuroStaff, Inc. Gowdy Temporaries, Inc.
Secretary EuroStaff, Inc. Gowdy Temporaries, Inc. People Business Solutions Labor on Demand
Senior Secretary EuroStaff, Inc. People Business Solutions Gowdy Temporaries, Inc. Labor on Demand
Laborer People Business Solutions Labor on Demand EuroStaff, Inc. N/A
Driver People Business Solutions EuroStaff, Inc. Labor on Demand N/A
Courtesy Patrol People Business Solutions Labor on Demand EuroStaff, Inc. Gowdy Temporaries, Inc.

An option to extend the contract for up to three additional one-year terms is also approved, assuming pricing does not increase beyond an increase in Federal minimum wage, if such occurs, and service is acceptable.”

38. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON MAY 15, 2007

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted to include a revision in agenda item 41:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community Colleges Board of Trustees held on June 19, 2007 is hereby approved, which includes: *39, *40, *41, *42, *43, *44, *45, *46, *47, *48, *49, and *50.

39. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00

“The cooperative purchase report for April/May 2007 is hereby accepted.”

40. FINANCIAL REPORTS

“The financial reports are hereby accepted as presented.”

41. MONTHLY REPORT ON THE STATUS OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PROGRAM

“The monthly report on the General Obligation Improvement Program is hereby accepted as revised.”

42. MONTHLY REPORT ON THE FINANCIAL STATUS OF 2006 MAINTENANCE TAX NOTES

“The monthly report on the Financial Status of the 2006 Maintenance Tax Notes is hereby accepted as presented.”

43. MONTHLY REPORT ON THE STATUS OF PROJECTS FUNDED BY 2006 MAINTENANCE TAX NOTES

“The monthly report on the status of Projects Funded by the 2006 Maintenance Tax Notes is hereby accepted as presented.”

44. MONTHLY REPORT ON THE STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

“The monthly report on the status of 2001, 2003 and 2004 Bond Construction Funds is hereby accepted as presented.”

45. MONTHLY REPORT ON THE FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

“The monthly report on the Financial Status of 2004 Maintenance Tax Notes is hereby accepted as presented.”
46. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004
MAINTENANCE TAX NOTES

“The monthly report on the Status of Projects Funded by 2004 Maintenance Tax Notes is hereby accepted as presented.”

47. MONTHLY REPORT ON STATUS OF 2005 MAINTENANCE TAX NOTES AND COMBINED FEE REVENUE BOND CONSTRUCTION FUNDS

“The monthly report on the status of the 2005 Maintenance Tax Notes and Combined Fee Revenue Bond Construction Funds is hereby accepted as presented.”

48. MONTHLY REPORT ON THE STATUS OF NORTHEAST LAKEVIEW COLLEGE
TAX REVENUE SET-ASIDE

“The monthly report on the status of Northeast Lakeview College Tax Revenue Set-Aside is hereby accepted as presented.”

49. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget amendments and/or transfers as they appear on the Budget Amendment and Budget Transfer Reports are hereby accepted as presented.”

50. GIFT & GRANT RECEIPT REPORT

“The Alamo Community College District Board of Trustees hereby accepts this report on the gifts and grants (private and public) made to the Alamo Community College District and the Alamo Community College District Foundation, Inc. as of MAY 1, 2007 through MAY 31, 2007.”

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
August 21, 2007, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 9:34 p.m.

Approved for submission to the Board:

Dr. Bruce H. Leslie
Chancellor

______________________________________
Prepared by:
Sandra T. Mora
Administrative Assistant