Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
June 21, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:31 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon
District 3 Jennifer Ramos*
District 4 Marcelo S. Casillas*
District 5 Roberto Zárate
District 6 Dr. Gene Sprague*
District 7 Charles J. Conner, Chairman
District 9 James Rindfuss

*Arrived after roll call.

CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION

The invocation was given by Jorge Trevino, Interim Vice President for Administration of Southwest Campus.

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Dr. Zeigler introduced the following special guests from San Antonio College:

Professor Emeritus Robert E. Brown, Psychology Department; served ACCD for 36 years.

Professor Emeritus Allan Ross, Theatre and Speech Communication; served ACCD for 40 years.

Professor Emeritus Gary O. Smith, Theatre and Speech Communication; served ACCD for 34 years.

Professor Emeritus Nora Olivares, English Department; served ACCD for 15 years.

Dean Emeritus Ruben Torres, Continuing Education Training Network; served ACCD for 33 years.

District-Wide Employee of the Month, Pauline Salinas, Secretary in Continuing Education’s Law Enforcement Training Academy.

CITIZENS TO BE HEARD

Rosa Rosales, Executive Director for National Association for Public Employees, spoke of ACCD grievance process. Ms. Rosales stated that the ACCD Board should review the grievance process and ensure that the employees are given due process. Ms. Rosales asked the Board to re-consider three employee cases that never went to adjudication council.

1. REGULAR BOARD MEETING ON DECEMBER 14, 2004

On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on December 14, 2004 are hereby approved.”

2. BOARD MINI RETREAT ON APRIL 2, 2005

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Board Mini Retreat of the Board of Trustees of the Alamo Community College District held on April 2, 2005 are hereby approved.”

3. SPECIAL BOARD MEETING ON MAY 16, 2005

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on May 16, 2005 are hereby approved.”

4. REGULAR BOARD MEETING ON MAY 17, 2005

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on May 17, 2005 are hereby approved.”

5. SPECIAL BOARD MEETING MAY 23, 2005

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on May 23, 2005 are hereby approved.”

6. SPECIAL BOARD MEETING JUNE 1, 2005

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on June 1, 2005 are hereby approved.”

7. CHANCELLOR’S REPORT

Dr. Derrico presented the Tables Purchased for the 3rd Quarter of FY 2004-2005 and the ACCD Monthly Reports.

8. PROGRAM HIGHLIGHTS

Northwest Vista College: Dr. Claunch made a presentation on the Northwest Vista College Teacher Education Programs. NVC offers an Associate of Arts in Teaching, Certificate and Associate of Applied Science in Instructional Assistant, and Alternative Teacher Certification in Bilingual and Special Education.

Ms. Karlene Fenton, summarized the Teacher Certification Preparation Program and spoke of the accomplishments, challenges, future endeavors, and contribution to the industry.

Information Technologies Banner Project: Dr. Burmeister gave a summary of the Banner Project which included a status report; Primary Administrative Systems-Finance, Purchasing, Human Resources, Student Information Systems, and Financial Aid; Supporting Systems-Digital Document Management System, E-Print, Work Flow, and Banner Utilizes the Oracle

Database System; Expansion of Banner Project-Banner Administration Software, Business Process Analysis, Luminis, and Information Access Initiative; Organizational Structure; and Prospectus.

9. RECOGNITION OF TWENTY-FIVE YEAR EMPLOYEES

On a motion by Trustee Dr. Sprague, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“Recognition for twenty-five years of dedicated service to their respective College and District, is herby bestowed upon the attached lists of employees from San Antonio College, Palo Alto College, St. Philip’s College, Northwest Vista College, and the Alamo Community College District.”

10. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Zárate, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

"In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of History, be conferred upon Robert F. Marcom, and he is granted all rights and privileges of this title effective upon his retirement date.”

“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Foreign Languages, be conferred upon Charles M. Tollefsrud-Hansen, and he is granted all rights and privileges of this title effective upon his retirement date.”

11. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Dr. Weiner, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of her long and distinguished service to St. Philip’s College, the title of Assistant Professor Emeritus, be conferred upon Olga Samples Davis, and she is granted all rights and privileges of this title effective upon her retirement date.”

“In recognition of his long and distinguished service to St. Philip’s College, the title of Professor Emeritus, be conferred upon Dr. D.T. Ling, and he is granted all rights and privileges of this title effective upon his retirement date.

12. DISCUSSION AND APPROVAL FOR FINANCIAL ADVISOR TO PROCEED WITH ISSUANCE OF LIMITED MAINTENANCE TAX NOTES AND REVENUE BONDS

Dr. Charles Hall reviewed the project line items which include: Tax debt, revenue debt,
renovation of buildings, capital equipment, and a revenue bond. The revenue bond item is approximately $2.4 million, and the limited maintenance tax notes are approximately $7.5
million. Dr. Hall also reviewed the tax base, tax debt, debt service, and fund balance information.

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board directs Dr. Charles Hall and First Southwest Company to proceed with the sale of Limited Maintenance Tax Notes. Completed documentation will be presented in a Special Board Meeting in mid July 2005 or early August for approval and execution of a bond purchase agreement. The Underwriter for the negotiated sale of the Limited Maintenance Tax Notes and Revenue Bonds will be Southwest Securities. Closing of the transaction will occur approximately four weeks from the sale date.”

13. CONSIDERATION AND APPROVAL OF RESOLUTION ESTABLISHING THE ALAMO COMMUNITY COLLEGE DISTRICT’S INTENTION TO REIMBURSE ITSELF FOR THE PRIOR LAWFUL EXPENDITURE OF FUNDS FOR CONSTRUCTING VARIOUS DISTRICT IMPROVEMENTS FROM THE PROCEEDS OF OBLIGATIONS TO BE ISSUED BY THE DISTRICT FOR AUTHORIZED PURPOSES; AUTHORIZING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE

On a motion by Trustee Dr. Sprague, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves the reimbursement resolution (Exhibit A).”

14. DISCUSSION AND POSSIBLE ACTION ON AD-VALOREM TAXES FOR SENIOR AND DISABLED CITIZENS

On a motion by Trustee Dr. Sprague, seconded by Trustee Ramos, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves adoption of the tax limitation for Senior and Disabled Citizens (Proposition 13).”

15. FINANCIAL REPORTS

On a motion by Trustee Dr. Weiner, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

16. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR REPAIR OF METAL ROOFS, PALO ALTO COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 05M-064).

On a motion by Trustee Zárate, seconded by Trustee Ramos, and by majority vote of the Board, the following minute order was adopted:

“Based on bids received May 24, 2005, the contract is awarded to All Pro General Construction, Inc. of San Antonio, Texas submitting the low base bid $237,700.00 for the Repair of Metal Roofs, Palo Alto College, for the ACCD Facilities Department (Bid No. 05M-064). A 10% contingency ($23,770.00) is also approved.”

17. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON JUNE 21, 2005

On a motion by Trustee Dr. Weiner, seconded by Trustee Zárate, and by majority vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on June 21, 2005 is hereby approved.”

Agenda Items Include: *18, *21, *22, *23, *24, *25, *26, *27

18. APPOINTMENT OF FULL-TIME, ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGE OF THE ACCD

“The appointment of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 10 for the 2004-05 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

19. ANNUAL REVIEW OF INVESTMENT POLICY

This item was pulled from the agenda.

20. AUTHORITY TO SIGN AND PAY FINAL SETTLEMENT OF DISTRICT’S U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA) COMPREHENSIVE ENVIRONMENT RESPONSE, COMPENSATION, AND LIABILITY ACT (CERCLA) CLAIM FOR THE RADIOLOGICALLY CONTAMINATED SITE AT WEBSTER, TEXAS

On a motion by Trustee Zárate, seconded by Trustee Ramos, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves a payment not to exceed ten thousand dollars ($10,000.00) in return for indemnification from additional clean-up costs and authorizes the Vice Chancellor for Administration to sign for the District as the
Chancellor’s designee.”

21. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

22. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

23. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET-ASIDE

This is an informational item on the Status of Northeast College Tax Revenue Set-Aside.

24. MONTHLY REPORT ON STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

25. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report are hereby approved.”

26. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00.

“The cooperative purchase report for April/May 2005 is hereby accepted.”

27. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as of MAY 1, 20005 through MAY 31, 2005.“

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for Tuesday, August 16, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W. Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 7:37 p.m.

Approved for submission to the Board:

Dr. Daniel R. Derrico
Acting Chancellor