Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
San Antonio College – VATC Room 120
1300 San Pedro
San Antonio, Texas
August 29, 2006

CALL TO ORDER AND ROLL CALL

Chairman Roberto Zárate called the meeting to order at 6:30 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 1 Dr. Bernard K. Weiner*
District 3 Jennifer Ramos*
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary

The following trustee was absent:
District 2 Denver McClendon, Vice Chairman

*Departed during Agenda Item #5.

CERTIFICATION AND POSTING OF NOTICE

Chairman Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, Northeast Campus, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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INVOCATION

The invocation was given by Yvonne Guerra, Student Success Specialist, from Northwest Vista College.

CITIZENS TO BE HEARD

Gilbert Hines asked the ACCD Board of Trustees to consider naming the St. Philip’s College Science Building after Bernard Harris, NASA Astronaut.

MEMORIALS

Dr. Derrico announced the recent passing of retired employees.

Employee Department
William R. Mabe, Counselor Counseling, SAC
Thomas M. Culbertson, Assistant Professor Earth Sciences, SAC

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF

District Wide Employee of the Month (July 2006)
Ms. Hope Medina, Interim Dean for Workforce and Community Education at Northwest Vista College was named July District Wide Employee of the Month. Jimmie Bruce stated that Ms. Medina brings a diverse background to Northwest Vista College. Her commitment to NVC mission and values is apparent through her commitment to infuse those into current and future plans at NVC. Her desire to assist others in her multifaceted role as trainer, facilitator, coach and confidant further promotes her caring attitude not just for NVC but also individuals. Ms. Medina was not present.

District Wide Employee of the Month (August 2006)
Mr. Joseph Rosales, III, Desktop Publishing Design Specialist, will be recognized at the September Board Meeting.

Emeritus Status
Dr. Robert Zeigler recognized Professor Emeritus Alan Love. Mr. Love has served the San Antonio College English Department and ACCD for 39 years.

Dr. Robert Zeigler recognized Professor Emeritus Ruth del Cueto. Ms. Del Cueto has served the San Antonio College Department of Foreign Languages/ESOL and ACCD for 31 years.

Professor Emeritus David Smith served the San Antonio College Department of Biological Sciences for 31 years. Mr. Smith was not present.

Professor Emeritus R. Barry Welch served the San Antonio College Department of Biological Sciences for 37 years. Mr. Welch was not present.

EXECUTIVE SESSION

Chairman Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:39 p.m.

RECONVENE OPEN MEETING

Chairman Zárate reconvened the meeting into Open Session on Tuesday, August 29, 2006 at 7:44 p.m.

ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION

On a motion by Trustee Rindfuss, seconded by Trustee Ramos, and by unanimous vote of the Board, the following was approved:

“The ACCD Board of Trustees authorizes the ACCD staff to negotiate the purchase and to purchase properties as discussed in executive session.”

On a motion by Trustee Rindfuss, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“The ACCD Board of Trustees authorizes Legal Counsel to acquire the approximate $26,000 to apply against the restitution of Joan Drennan-Taylor as ordered by the court.”

On a motion by Trustee Rindfuss, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“The ACCD Board of Trustees authorizes Legal Counsel to pursue proceedings in the probate court towards collection efforts against Joan Drennan-Taylor.”

1. REGULAR BOARD MEETING ON JUNE 20, 2006

On a motion by Trustee Beitzel, seconded by Trustee Casillas, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on June 20, 2006 are hereby approved as submitted.”

2. SPECIAL BOARD MEETING ON JULY 27, 2006

On a motion by Trustee Dr. Weiner, seconded by Trustee Conner, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on July 27, 2006 are hereby approved as submitted.”

Trustees Ramos & Casillas abstained.

3. SPECIAL BOARD MEETING ON AUGUST 15, 2006

On a motion by Trustee Conner, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on August 15, 2006 are hereby approved as submitted.”

4. MONTHLY REPORTS OF THE ACTING CHANCELLOR, VICE CHANCELLORS, COLLEGE PRESIDENTS, AND DISTRICT DIRECTORS

Dr. Reno announced the opening of the new Northeast Campus. There have been three community open houses with 1500 citizens given tours. Student headcount is up 10% and actual classroom enrollment increased by 29%. There has been an increase of 57 full time employees. The Ribbon Cutting Ceremony will be held on September 15, 2006 from 3:00 pm. to 5:00 p.m.

Dr. Candia highlighted the Academy of Fine Arts “Godspell” production. The Academy of Fine Arts is a tuition-free program offered to students in grades 7-12 who wish to receive instruction in the areas of music, art, dance and theatre. The students had an opportunity to promote the production on GREAT DAY SA, KENS-TV morning show.

Dr. Zeigler announced that San Antonio College was recognized by the Community College Week for being ranked the 7th in the Nation in graduating Associate Degree Nurses and 3rd in the Nation in graduating Hispanic Associate Degree Nurses. San Antonio College received an $817,267 grant from the Department of Health and Human Services for the purpose of recruiting and retaining minority nurses. Dr. Zeigler introduced Dr. Kris Clark, Executive Vice President of San Antonio College.

Dr. Guzman announced that faculty and staff participated in a study tour of China, with stops in Shanghai, Hangszhou, Xian, Chengdu and Beijing. Instructors and students also participated in a study tour of Oaxaca, Mexico. During their visit, teachers in Oaxaca were striking and the students had to return early. Dr. Guzman added that the international program is enriching the lives of the students.

5. SPACE TEAMS SUMMER PROGRAM, NORTHWEST VISTA COLLEGE

Dr. Claunch introduced Colleen Arrey and Manuel Navarro. Ms. Arrey and Mr. Navarro presented an overview of the Space TEAMS Summer Camp. The Camp is a fun and interactive hands-on experience for children in grades 4-8. Developed through a grant from the City of San Antonio in collaboration with Edgewood ISD and the Shriever Institute, the program addresses the education, workforce and economic development needs of San Antonio youth who come from low-income families. The program specifically targets female students who are traditionally unrepresented in the field of science, technology, engineering and math. Through the designing, building and programming of robots, the College hopes students will become interested in engineering and math.

6. CONSIDERATION AND APPROVAL OF A RESOLUTION ESTABLISHING THE ALAMO COMMUNITY COLLEGE DISTRICT’S INTENTION TO REIMBURSE ITSELF FOR THE PRIOR LAWFUL EXPENDITURE OF FUNDS FOR CONSTRUCTING VARIOUS DISTRICT IMPROVEMENTS FROM THE PROCEEDS OF OBLIGATIONS TO BE ISSUED BY THE DISTRICT FOR AUTHORIZED PURPOSES; AUTHORIZING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE

Carlos Ramirez reported that the resolution would reimburse ACCD for prior and lawful expenditure of funds related to the bond projects. The resolution would also cover costs paid 60 days preceding the approval of the resolution and 18 months following the date the capital improvements are placed in service (not to exceed 3 years).

On a motion by Trustee Conner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves the reimbursement resolution (Exhibit A).”

7. CONSIDERATION AND APPROVAL OF A RESOLUTION BY THE BOARD OF TRUSTEES OF THE ALAMO COMMUNITY COLLEGE DISTRICT AUTHORIZING THE ISSUANCE OF “ALAMO COMMUNITY COLLEGE DISTRICT LIMITED TAX BONDS, SERIES 2006A”; LEVYING A CONTINUING DIRECT ANNUAL AD VALOREM TAX, WITHIN THE LIMITATIONS PRESCRIBED BY LAW, FOR THE PAYMENT OF THE BONDS; PRESCRIBING THE FORM, TERMS, CONDITIONS, AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE, AND DELIVERY OF THE BONDS; INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT AND A PURCHASE CONTRACT; COMPLYING WITH THE LETTER OF REPRESENTATIONS WITH THE DEPOSITORY TRUST COMPANY; AND PROVIDING AN EFFECTIVE DATE

Dr. Charles Hall presented a review of the Final Pricing Summary of the Limited Tax Bonds Series 2006-A. Dr. Derrico commended Dr. Hall and the Finance Department for their hard work.

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the resolution was approved.

8. APPOINTMENT OF TRUSTEE TO THE SEDONA DEVELOPMENT TIRZ BOARD OF DIRECTORS

On a motion by Trustee Beitzel, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby recommends the appointment of ACCD Trustee James Rindfuss to the Sedona Development TIRZ Board of Directors.”

9. DISCUSSION AND POSSIBLE ACTION ON PROFESSIONAL DESIGN SERVICES FOR 2005 BOND CAPITAL IMPROVEMENT PROGRAM, DISTRICT WIDE (RFP NO. 06C-029) REHLER VAUGHN & KOONE, INC. AND LOPEZ SALAS ARCHITECTS, INC.

On a motion by Trustee Conner, seconded by Trustee Casillas, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the additional services fee negotiated with Rehler Vaughn & Koone, Inc. and Lopez Salas Architects, Inc. in the amount of $206,000.00 for services for Palo Alto College RFP No. 06C-029.”

10. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Rindfuss, seconded by Trustee Casillas, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of her long and distinguished service to San Antonio College, the title of Associate Professor Emeritus, Department of Nursing Education, be conferred upon Carolyn A. Patiño, and she is granted all rights and privileges of this title upon her retirement date.”

“In recognition of his long and distinguished service to San Antonio College, the title of Executive Vice President Emeritus, be conferred upon Dr. Thomas C. Hoy, and he is granted all rights and privileges of this title upon his retirement date.”

11. SALARY AND TITLE TO BE EFFECTIVE SEPTEMBER 1, 2006 FOR THE CURRENT ACTING CHANCELLOR

Chairman Zárate and Trustee Conner commended Dr. Derrico on his exceptional work.

On a motion by Trustee Rindfuss, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“The 4% increase to be effective September 1, 2006 shall be applied to the
Vice Chancellor for Administration’s annual salary and to the “special pay”
compensation and that the Acting Chancellor’s title be changed to “Interim
Chancellor.”

12. APPROVAL OF SUBLEASE OF THE RACKSPACE BUILDING FOR USE BY NORTHWEST VISTA COLLEGE

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board authorizes the Administration to execute an agreement with the University of the Incarnate Word for the sublease of four classrooms, two computer labs, office space, and essential support services and utilities at the rate of $58,059 per year for the period of August 21, 2006 to May 15, 2008.”

13. REVISED NATATORIUM FEES

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“It is hereby approved that the fees for utilization of the Palo Alto College Natatorium be revised as stated on the attached report.”

14. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON AUGUST 29, 2006

On a motion by Trustee Conner, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo
Community College District Board of Trustees held on August 29, 2006 is hereby approved.”

Agenda Items Include: *15, *16, *17, *18, *19, *20, *21, *22, *23, *24, *25, *26, *27, *28, *29, *30, *31, *32, & *33.

15. APPOINTMENT OF FULL TIME FACULTY, ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Selection for 2006-2007, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.”

16. FINANCIAL REPORTS

“These financial reports are hereby accepted as presented.”

17. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

18. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

19. MONTHLY REPORT ON FINANCIAL STATUS OF 2006 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2006 Maintenance Tax Notes.

20. MONTHLY REPORT ON STATUS OF NORTHEAST LAKEVIEW COLLEGE TAX REVENUE SET-ASIDE

This is an informational item on the Status of Northeast Lakeview College Tax Revenue Set-Aside.

21. MONTHLY REPORT ON STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

22. MONTHLY REPORT ON STATUS OF 2005 MAINTENANCE TAX NOTES AND COMBINED FEE REVENUE BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2005 Maintenance Tax Notes and Combined Fee Revenue Bond Construction Fund.

23. MONTHLY REPORT ON STATUS OF GENERAL OBLIGATION BOND CAPITAL IMPROVEMENT PROGRAM

This is an informational item on the Status of General Obligation Bond Capital Improvement Program.

24. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

25. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00

“The cooperative purchase report for May/June/July 2006 is hereby accepted.”

26. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE ANNUAL CONTRACT FOR PRINTING AND BINDING OF COLLEGE CATALOG BULLETINS FOR PALO ALTO COLLEGE, ST. PHILIP’S COLLEGE, AND SAN ANTONIO COLLEGE (BID NO. 06A-052

“Based on bids received July 11, 2006, the contract is awarded to The Right Printer I, Ltd of Haltom City, Texas, submitting the low bid for an annual estimated expenditure of $102,433.00 for the Annual Contract for the Printing and Binding of College Catalog Bulletins for Palo Alto College, St. Philip’s College, and San Antonio College (Bid No. 06A-052). The initial contract period is for one (1) year beginning September 1, 2006 and ending August 31, 2007, with an option to extend the contract for up to three (3) additional one (1) year terms.”

27. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE PURCHASE OF THREE (3) 13” ENGINE LATHES FOR THE REPAIR AND MANUFACTURING PROGRAM AT ST. PHILIP’S COLLEGE – SOUTHWEST CAMPUS (BID NO. 06A-105)

“Based on bids received June 22, 2006, the contract is awarded to Rex Supply Co. of Houston, Texas, submitting the low base bid meeting specifications of $56,745.60 for the Purchase of Three (3) 13” Engine Lathes for the Repair and Manufacturing Program at St. Philip’s College – Southwest Campus (Bid No. 06A-105).”

28. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR ROOFING REPAIRS, MODIFICATIONS & REPLACEMENT AT VARIOUS LOCATIONS, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 06M-113)

“Based on proposals received July 25, 2006, the contract is awarded to Turner Roofing Co. of San Antonio Texas, submitting the best value proposal of $709,886.00 for the Roofing Repairs, Modifications & Replacement at Various Locations, for the ACCD Facilities Department (CSP No. 06M-113). A 10% contingency ($70,989.00) is also approved.”

29. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR HVAC RENOVATION, BUILDING 3020, ST. PHILIP’S COLLEGE – SOUTHWEST CAMPUS, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 06M-112)

“Based on proposals received August 8, 2006, the contract is awarded to Kegley Inc. of San Antonio, TX, submitting the best value proposal of $246,814.00 for the HVAC Renovation, Building 3020, St. Philip’s College – Southwest Campus for the ACCD Facilities Department (CSP No. 06M-112). A 10% contingency ($24,681.00) is also approved.”

30. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR DISTRICT-WIDE DUCT CLEANING, ST. PHILIP’S COLLEGE, PALO ALTO COLLEGE AND NORTHWEST VISTA COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 06M-110)

“Based on bids received July 25, 2006, the contract is awarded to Gillit’s Duct Cleaning, LLC of San Antonio, Texas, submitting the low base bid of $86,485.00 for District-wide Duct Cleaning, St. Philip’s College, Palo Alto College and Northwest Vista College for the ACCD Facilities Department (Bid No. 06M-110). A 10% contingency ($8,649.00) is also approved. ”

31. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR MCALLISTER FINE ARTS BUILDING RENOVATION, SAN ANTONIO COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 06C-117)

“Based on proposals received August 10, 2006, the contract is awarded to Brinkmann Roofing Company of Houston, Texas, submitting the best value base proposal plus alternate #1 for a total of $803,000.00 for the McAllister Fine Arts Building Renovation, San Antonio College for the ACCD Facilities Department (CSP No. 06C-117). A 10% contingency ($80,300) is also approved.”

32. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR MONUMENT AND EXTERIOR SIGNAGE, NORTHWEST VISTA COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 06C-125)

"Based on proposals received July 27, 2006, the contract is awarded to Kegley, Inc. of San Antonio, TX, submitting the best offer including Alternates No. 1, 2, 3, and 4 for a total award of $502,273.91 for Monument and Exterior Signage, Northwest Vista College, for the ACCD Facilities Department (CSP No. 06C-125). A 10% contingency ($50,228.00) is also approved. "

33. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR EXTERIOR BUILDING AND CONCRETE REPAIRS, DISTRICT-WIDE AND BIRD REPELLENT SYSTEM REPLACEMENT, ST. PHILIP’S COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 06M-129)

“Based on bids received August 22, 2006, the contract is awarded as follows:

Awarded Contractors Awarded Projects

M & M Waterproofing & Restoration LLC Base Bids A, C, D, E, F
Houston, TX for a total award of $204,650.00.
A 10% contingency ($20,465.00)
is also approved.

Avian Flyaway, Inc. Base Bid B
Rockwall, TX for an award of $99,990.00.
A 10% contingency ($9,999.00)
is also approved.

for the Exterior Building and Concrete Repairs, District-wide and Bird Repellent System Replacement, St Philip’s College for the ACCD Facilities Department (Bid No. 06M-129).”

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
September 19, 2006, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:34 p.m.

Approved for submission to the Board:

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Dr. Daniel R. Derrico
Interim Chancellor

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Prepared by:
Sandra T. Mora
Administrative Assistant