Minutes
Alamo Community Colleges
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio , Texas
September 18, 2007
CALL TO ORDER AND ROLL CALL
Chair Roberto Zárate called the meeting to order at 6:00 p.m. and announced that a quorum of trustees was present.
The following trustees were present:
District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon, Vice Chairman
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary
The following trustees were absent:
District 3 Jennifer Ramos
District 7 Charles J. Conner
Presiding Administrator: Dr. Bruce H. Leslie
CERTIFICATION AND POSTING OF NOTICE
Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building (Houston St.), Northeast Lakeview College, Northwest Vista College, Palo Alto College, San Antonio College, St. Philip's College and at Southwest Campus, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Lisa Alcorta, Doctoral Intern from the University of Texas at Austin.
MEMORIALS
There were no memorials. A moment of silence was observed in honor of the September 11 th victims.
CITIZENS TO BE HEARD
There were no citizens to be heard.
CEREMONIALS
Recognition of the Alamo Community College District as a “Mega Energy Saver”
John Strybos introduced Malcolm E. Verdict, Associate Director Energy Systems Laboratory from Texas Engineering Experiment Station (TEES), who presented the “Mega Energy Saver” award to John Strybos, Val Santos, Lalo Gomez, and the Alamo Community Colleges.
Northwest Vista College Government Class
Chairman Zárate recognized the Northwest Vista College Federal and State Government class, taught by instructors Robert Marbut Jr. and Bobby J. Martinez. Shelly Carlson, student representative, expressed appreciation to the Board for allowing the class to attend the Board meeting.
Northwest Vista College recognized as one of the Nation’s Top 30 Community Colleges
Dr. Claunch announced that Northwest Vista College (NVC) was recognized as one of the Nation’s Top 30 Community Colleges. The recognition is based on data from the Community College Survey of Student Engagement survey (CCSSE) and graduation rates. NVC has been asked to participate in vignettes to describe how NVC uses CCSSE data to improve programs and services to students.
Flood Rescuers
Dr. Loston introduced ACCD employees, for their courage during a high water rescue of Lakebra Wilson, U.S. Air Force member, at Southwest Campus. The employees included: Tony Bravo, Warehouse Inventory Technician, Materiel Management; Pedro Constante, Materiel Management Assistant, Material Management; Paul Dunn, Inventory Control Specialist, Materiel Management; and Ray Vann, Master Electrician, SPC Facilities.
Ms. Lakebra Wilson stated that all the rescuers demonstrated service, excellence, and integrity and expressed appreciation.
RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF
Student of the Month (September 2007)
Dr. Reno introduced the September 2007 Student of the Month, Kip Rittenhouse. Mr. Rittenhouse was in the U.S. Army and served two tours in Iraq. Mr. Rittenhouse is pursuing his Associate of Arts in History and has completed 34 hours and has maintained a 4.0 cumulative G.P.A. As noted by Dr. Robert Yowell, NLC Political Science Instructor, “Kip demonstrates excellent academic achievement and is a substantial contributor to classroom discussions.” Mr. Rittenhouse plans to transfer to UTSA to obtain his B.A. and continue his education and obtain a Ph.D. in history and become a college professor.
District Wide Employee of the Month (September 2007)
Dr. Loston introduced the September 2007 Employee of the Month, Peggy Ortiz, Clerk Typist in the Nursing Department. Ms. Ortiz has been the Clerk-Typist in the Department of Nursing for 12 years and was honored for performing her duties with sincerity and dedication.
EXECUTIVE SESSION
Chair Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:20 p.m.
RECONVENE OPEN MEETING
Chair Zárate reconvened the meeting into Open Session on Tuesday, September 18, 2007 at 6:45 p.m.
1. regular Board Meeting on AUGUST 21, 2007
On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on August 21, 2007 are hereby approved as amended.”
2. Houston Street TIRZ No. 9, Representative Trustee Jennifer Ramos (Tax Increment Reinvestment Zone)
Trustees Jennifer Ramos was not able to attend the Houston Street TIRZ No. 9 meeting. There was no report on this agenda item.
3. Discussion and Possible Action to approve the Joint Participation and Use Agreement and Lease for the Judson Independent School District’s (JISD) Early College High School
Chair Zárate reported that he, Dr. Leslie, Dr. Reno, John Strybos and ACCD attorneys meet with Luis Rodriguez, Judson ISD Associate Superintendent for Administrative Services , to review the lease agreement. Mr. Rodriguez, expressed appreciation to the ACCD for their work in the partnership.
Trustee Rindfuss expressed concern that the lease was not included in the board packet for his review before the meeting. Chair Zárate reiterated that the attorneys have reviewed the lease agreement.
On a motion by Trustee Beitzel seconded by Trustee Dr. Sprague, and by majority vote of the Board, the following minute order was adopted:
“Upon recommendation from the Chancellor, the Alamo Community College District Board of Trustees approves the Joint Participation and Use Agreement and Lease for the Judson Independent School District’s (JISD) Early College High School to be located on the Northeast Lakeview College Campus.”
The votes were recorded as follows:
Dr. Bernard K. Weiner Abstain
Denver McClendon In Favor
Jennifer Ramos Absent
Marcelo S. Casillas In Favor
Roberto Zárate In Favor
Dr. Gene Sprague In Favor
Charles J. Conner Absent
Gary Beitzel In Favor
James Rindfuss Opposed
4. CHANCELLOR’s Report
Dr. Leslie reported on the formation of the P-16 Council for San Antonio established by the Mayor. The Council is currently working on financing the program. A grant was received from the THECB to assist with funding and the Mayor has also designated some funding. ACCD has a joint interest in utilizing funds that are in the ACCD Settlement Agreement between the City of San Antonio and ACCD. The City will be asked to approve $100,000 to fund the P-16 Council. Once the City Council approves funding, Dr. Leslie will request approval from the Board.
Dr. Loston reported that the United Stated Postal Service has approved St. Philip’s College as an official postal site. The Contract Postal Unit (CPU) will increase engagement with the community and foot traffic to the campus. Dr. Loston thanked Julius Gordon, Erik Dahler, Martha McCabe, John Strybos, and Lin Freeman for their work on the project.
- Program highlights - How THE learning Resource Center HelpS
Students Succeed, Palo Alto C ollege
Dr. Guzmán introduced Tina Mesa, Sandra Hood, and Ann Bolton-Brownlee who provided a presentation of the Information Research Certificate Program (IRC) which included: Course and Program Overview; IRC Results; and IRC and Achieving the Dream Integration.
Dr. Guzmán reported that the Information Research Certificate Program is being offered to public school librarians and will be offered to high seniors who will be enrolling at a university.
6. Discussion and Possible Action on the selection of a state governmental consulting firm
This item was pulled from the agenda.
7. Discussion and Possible Action on the selection of a federal legislative consulting firm
This item was pulled from the agenda.
8. Discussion and Possible Action on St. Philip’s College Preventive Maintenance Projects Architecture/Engineering Services
On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the fee negotiated with Kell Muñoz Architects, Inc., in the amount of $162,895 for Architect/Engineering Services for the St. Philip’s College (SPC) Science Building Renovation and Sutton Building Renovation and approves all allowed reimbursable costs per RFP No. 06C-108.”
- Discussion and Possible Action on Northeast Lakeview College Capital Improvement Program Architecture/Engineering Services
On a motion by Trustee Dr. Sprague, seconded by Trustee Casillas, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the fee negotiated with Ford, Powell & Carson Architects & Planners, Inc. in the amount of $27,940 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at Northeast Lakeview College and approves all allowed reimbursable costs per RFP No. 06C-029.”
10. Discussion and Possible Action on bids received for Natatorium Re-circulation and Ventilation Upgrades, San Antonio Collegefor the ACCD Facilities Department (Bid No. 07C-108)
On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
"Based on bids received August 30, 2007, the contract is awarded to J. A. Plumbing Inc. of San Antonio, Texas, submitting the low base bid plus Alternate # 1 of $156,484.00 for the Natatorium Re-circulation and Ventilation Upgrades, San Antonio Collegefor the ACCD Facilities Department (Bid No. 07C-108). A 10% contingency ($15,649.00) is also approved. "
11. Discussion and Action on Ordinances for Adopting the Tax Rate for 2007
Mr. McLaughlin reported that ACCD has complied with the required postings and public hearings. The purpose of the minute order is to set the total tax rate. The “rollback” rate is $0.135626/$100 of assessed valuation.
Trustee McClendon read the following statement:
“I move that property taxes be increased by the adoption of a tax rate of $0.13455 per $100 of assessed valuation, and I move that the Statutory Ordinance and the Constitutional Ordinance attached as Exhibits A and B to the Tax Rate Agenda Item be approved and adopted.”
On a motion by Trustee McClendon, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
“BE IT ORDAINED by the Board of Trustees of Alamo Community College District that property taxes are hereby increased by the adoption of a tax rate of $0.13455 per $100 of assessed valuation, and the attached Statutory Ordinance Setting and Fixing the Alamo Community College District’s 2008 Fiscal Year Tax Rates for Purposes of the Texas Tax Code (Exhibit A) and the Constitutional Ordinance Fixing and Levying the Alamo Community College District Ad Valorem Taxes for the Fiscal Year 2008 (Exhibit B) are hereby approved and adopted.”
The votes were recorded as follows:
Dr. Bernard K. Weiner In Favor
Denver McClendon In Favor
Jennifer Ramos Absent
Marcelo S. Casillas In Favor
Roberto Zárate In Favor
Dr. Gene Sprague In Favor
Charles J. Conner Absent
Gary Beitzel In Favor
James Rindfuss In Favor
12. Report on Status of Audit Response Plan
Trustee McClendon requested that the items on the report be presented in detail at the next Audit, Budget and Finance Committee meeting.
13. Preliminary Forecast for Fiscal Year 2007 Year-End Budget Balances
Mr. McLaughlin reported that the estimated contribution to the fund balance will be the result of tax and interest revenues being greater than budgeted by $5.5 million and expenditures being less than budgeted by $3.8 million. The year-end financial condition for ACCD will be approximately $8 million.
- Discussion and Possible Action on Full-Time, Adjunct & Continuing Education Faculty
On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“Selection for 2007-2008, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.
The appointment of full-time faculty, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 2 for the 2007-2008 and List 8 for the 2007-2008 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”
15. Discussion and Possible Action on the Recommendation for Administrative Staff
On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees of the Alamo Community College District, in accordance with the policies for administrative hiring and contract renewal, is hereby notified that under the adoption of the Compensation Study and its regulations as these apply to organizational matters, the following Administrative position is being adjusted accordingly. Based on this recommendation, the attached list identifies Administrative contract for the Fiscal Year 2007-2008.”
16. Discussion and Possible Action on Annual Appointment of Faculty at St. Philip’s College
This agenda item was overlooked and will be voted on at the October 16, 2007 Regular Board meeting.
17. Discussion and Possible Action on Annual Appointment of Faculty at Northwest Vista College
On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The individual identified on the attached list for the Alamo Community Colleges, having met the criteria for faculty status is hereby appointed as faculty at Northwest Vista College for the 2007-08 academic year. An employment agreement for each individual will be issued for a period of nine months. Summer employment agreements will be issued only for the required instructional needs of the College.
All salaries are subject to the availability of funds to support the faculty salary schedule. This selection to the Alamo Community Colleges does not preclude cross-college assignment of faculty, if the need for such assignment provides benefit for the instructional needs of the District.”
18. Discussion and Possible Action on acceptance of TASB Update 22 legal policy update
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
"TASB Update 22 legal policy update (Attachment 1) is accepted for the ACCD policy manual."
19. Discussion and Possible Action on deletion of Exhibit EDB - Information Technology Resources and Systems
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
"Exhibit EDB - Information Technology Resources and Systems (Attachment 1) is deleted."
20.Approval of the Consent Agenda of the Regular Board Meeting on September 18, 2007
On a motion by Trustee Dr. Sprague, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community Colleges Board of Trustees held on September 18, 2007 is hereby approved, which includes: *21, *22, *23, *24, *25, *26, *27, *28, *29, *30, *31, and *32.
21. Monthly report on cooperative purchases in excess of $50,000.00
“The cooperative purchase report for July/August 2007 is hereby accepted.”
22. FINANCIAL REPORTs
“The financial reports are hereby accepted as presented.”
23. 2006/2006A/2007 General Obligation Bond Capital Improvement Program Summary and Expenditures by Account Report
“The monthly report on the 2006/2006A/2007 General Obligation Bond Capital Improvement Program Summary and Expenditures by Account is hereby accepted as presented.”
24. 2006 Maintenance Tax Notes Summary and Expenditures by Account Report
“The monthly report on the 2006 Maintenance Tax Notes Summary and Expenditures by Account is hereby accepted as presented.”
25. Construction Status of 2006 Maintenance Tax Notes Projects Report
“The monthly report on the Construction Status of 2006 Maintenance Tax Notes Projects is hereby accepted as presented.”
26. 2001/2003/2004 Combined Fee Revenue (CFR) Bond Summary and Details of 2001 CFR Bond Construction Fund and 2001 CFR Expenditures by Account Report
“The monthly report on 2001/2003/2004 Combined Fee Revenue (CFR) Bond Summary and Details of 2001 CFR Bond Construction Fund and 2001 CFR Expenditures by Account is hereby accepted as presented.”
27. 2004 Maintenance Tax Notes Summary and Expenditures by Account Report
“The monthly report on 2004 Maintenance Tax Notes Summary and Expenditures by Account is hereby accepted as presented.”
28. Construction Status of 2004 Maintenance Tax Notes Projects Report
“The monthly report on the Construction Status of 2004 Maintenance Tax Notes Projects is hereby accepted as presented.”
29. 2005 Maintenance Tax Notes Summary and 2005 Combined Fee Revenue Bond Summary Report
“The monthly report on 2005 Maintenance Tax Notes Summary and 2005 Combined Fee Revenue Bond Summary is hereby accepted as presented.”
30. Northeast Lakeview College Tax Revenue Set-Aside Summary Report
“The monthly report on Northeast Lakeview College Tax Revenue Set-Aside Summary is hereby accepted as presented.”
31. Approval and Ratification of Budget Amendment Report and Budget Transfer Report
“Budget amendments and/or transfers as they appear on the Budget Amendment and Budget Transfer Reports are hereby accepted as presented.”
32. Gift & Grant Receipt Report
“The Alamo Community College District Board of Trustees hereby accepts this report on the gifts and grants (private and public) made to the Alamo Community College District and the Alamo Community College District Foundation, Inc. as of AUGUST 1, 2007 through AUGUST 31, 2007.”
SETTING OF NEXT MEETING
A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
October 16, 2007, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:19 p.m.
Approved for submission to the Board:
Dr. Bruce H. Leslie
Chancellor
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Prepared by:
Sandra T. Mora
Administrative Assistant
