Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
September 19, 2006

CALL TO ORDER AND ROLL CALL

Chairman Roberto Zárate called the meeting to order at 6:30 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon, Vice Chairman
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary

The following trustee was absent:
District 3 Jennifer Ramos

CERTIFICATION AND POSTING OF NOTICE

Chairman Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, Northeast Campus, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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INVOCATION

The invocation was given by Carol Medrano, Student Success Team Leader in Admissions & Records at Palo Alto College.

CITIZENS TO BE HEARD

There were no citizens to be heard.

MEMORIALS

Dr. Derrico announced the recent passing of retired employees.

Employee Department
Rosemary V. Johnson, Associate Professor Biology, SAC
John Etta Slaughter, Professor Social Sciences, SPC

CEREMONIALS

Chairman Zárate presented a crystal gavel to Dr. Sprague for his service as Board Chairman (2002-2004) and dedication to the students of the Alamo Community College District. Dr. Sprague expressed his gratitude and thanked his wife for her support and encouragement.

Chairman Zárate presented a crystal gavel to Mr. Conner for his service as Board Chairman (2002-2006) and dedication especially during the CIP Bond. Mr. Conner thanked the Board and his wife for their support.

Dr. Derrico expressed his appreciation for having served as Acting and Interim Chancellor under three great Board Chairman; Dr. Sprague, Mr. Conner, and Mr. Zárate.

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF

District Wide Employee of the Month (August 2006)
Ms. Linda O’Nave recognized Mr. Joseph Rosales III, Desktop Publishing Design Specialist. Mr. Rosales has been with the District Print Shop for two years. During that time he has proven to be a great asset to the Alamo Community College District with his exemplary work and vast knowledge of the printing process.

District Wide Employee of the Month (September 2006)
Dr. Robert Zeigler recognized Gracie Savage, Administrative Secretary to the Dean of Student Affairs at San Antonio College. Ms. Savage has been working at San Antonio College for 3 years and previously worked at St. Philip’s College. As stated in the nomination letter, Ms. Savage’s greatest talent is working with people. She is a consummate customer service professional and she treats everyone with respect, honest, and civility.

Emeritus Status
Dr. Robert Zeigler recognized Associate Professor Emeritus Carolyn A. Patino. Professor Patino worked in the Department of Nursing Education for 27 years.

Executive Vice President Emeritus Dr. Thomas C. Hoy was not present, but will be honored at a later date.

EXECUTIVE SESSION

Chairman Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:53 p.m.

RECONVENE OPEN MEETING

Chairman Zárate reconvened the meeting into Open Session on Tuesday, September 19, 2006 at 7:54 p.m.

ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The ACCD Board of Trustees authorizes its attorney to proceed in the resolution of the Howard Crowell case as discussed in executive session.”

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The ACCD Board of Trustees authorizes staff to enter into an earnest money contract on the 3 1/4-acres as discussed in executive session.”

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The ACCD Board of Trustees authorizes staff to acquire the 4.1 acre-tract as discussed in executive session”

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The ACCD Board of Trustees authorizes staff to purchase the 70 acre-tract as discussed in executive session.”

1. PUBLIC HEARING ON SEPTEMBER 7, 2006

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Public Hearing of the Board of Trustees of the Alamo Community College District held on September 7, 2006 are hereby approved as submitted.”

Trustees Casillas and Rindfuss abstained.

2. SPECIAL BOARD MEETING ON SEPTEMBER 5, 2006, 8:00 A.M

On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on September 5, 2006 (8:00 a.m.) are hereby approved as submitted.”

3. SPECIAL BOARD MEETING ON SEPTEMBER 5, 2006, 6:00 P.M

On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on September 5, 2006 (6:00 p.m.) are hereby approved as submitted.”

4. REGULAR BOARD MEETING ON AUGUST 29, 2006

On a motion by Trustee Dr. Weiner, seconded by Trustee Dr. Sprague, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on August 29, 2006 are hereby approved as submitted.”

Trustee McClendon abstained.

5. PUBLIC HEARING ON AUGUST 29, 2006

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Public Hearing of the Board of Trustees of the Alamo Community College District held on August 29, 2006 are hereby approved as submitted.”

Trustee McClendon abstained.

6. SPECIAL BOARD MEETING ON AUGUST 24, 2006

On a motion by Trustee Rindfuss, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on August 24, 2006 are hereby approved as submitted.”

7. MONTHLY REPORTS OF THE ACTING CHANCELLOR, VICE CHANCELLORS, COLLEGE PRESIDENTS, AND DISTRICT DIRECTORS

Dr. Derrico presented the August monthly reports and asked the Presidents to present their college highlight.

Dr. Candia announced that St. Philip’s College hosted its first Freshman Convocation on August 25, 2006. There were over 300 students in attendance. A national speaker spoke on motivation, keeping focused in college, and key factors in what makes students successful.

Dr. Zeigler announced that the Biology Department opened BioSpot, an interactive learning center where faculty provide mentoring and tutoring services and students can use the Biology Computer Lab, testing center, and private study rooms.

Dr. Reno reported on the ribbon cutting ceremony held on September 15. There were approximately 250 people in attendance. Live Oak Mayor Henry Edward and Converse Mayor Craig Martin gave a welcome. Remarks were made by Dr. Derrico, Chairman Zárate, Trustee Rindfuss, and students. Senator Jeff Wentworth spoke on the importance of higher education. John Williams, Randolph-MetroCom Chamber of Commerce President, spoke on the economic vitality of the area and role of the new college.

Dr. Claunch reported that on August 24, Northwest Vista College held its Fall Convocation. The first three employees were recognized for their ten years of service to the college. Research employees presented informative data on Achieving the Dream initiatives.

Trustee Zárate announced that the Westside Education and Training Center opened this fall with 301 students enrolled.

8. ETHICS HOTLINE SUMMARY ACTIVITY REPORT - APRIL THROUGH AUGUST 2006

Ms. Riley reported that the Ethics Hotline is a risk assessment tool. It will assist in planning policies and training employees on policy and code of conduct. The Ethics Hotline data also assists in business process analysis, strengthens controls, and has been a means for departmental communication.

Trustee McClendon commended Ms. Riley for managing the Ethics Hotline Program.

9. COOPERATIVE ASSOCIATION OF STATES FOR SCHOLARSHIPS (CASS) PROGRAM, PAC

Dr. Guzman reported on the Cooperative Association of States for Scholarships Program (CASS). This program is funded by USAID which is administered by Georgetown University. Palo Alto College is one of 18 community colleges and universities that have this program. Students are teachers from Central America and the Caribbean. Eighty percent of the students that return to their country are now principals, directors of programs, and are becoming the leaders of their schools. While enrolled at Palo Alto College, the students teach in the Edgewood and East Central ISD’s as bilingual educators. The students also contribute 3500 hours of community service. Student representatives made remarks in their native language.

10. DISCUSSION AND POSSIBLE ACTION ON PROPOSED LETTERS OF FRAUD INQUIRY FOR SAS 99 REQUIREMENTS

Trustee McClendon stated that in the past, audit questionnaires were sent to employees. The minute order allows the external auditors to conduct personal interviews with employees. Ms. Major provided a brief overview of SAS 99 requirements.

On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“Pursuant to review and consideration of Statement of Auditing Standard 99 Consideration of Fraud in a Financial Statement Audit, and upon recommendation by the Audit, Budget and Finance Committee, the Board of Trustees hereby approves that the external auditors for ACCD use interviews of the Board, management and others in place of the previously requested form letters for fiscal year 2006.”

11. DISCUSSION AND POSSIBLE ACTION ON PROFESSIONAL DESIGN SERVICES FOR 2005 BOND CAPITAL IMPROVEMENT PROGRAM, DISTRICT WIDE (RFP NO. 06C-029) ALAMO ARCHITECTS

On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Alamo Architects, Inc., in the amount of $318,497 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at Northwest Vista College and approves all allowed reimbursable costs per RFP No. 06C-029.”

12. DISCUSSION AND POSSIBLE ACTION OF CONSTRUCTION MANAGER AT RISK FOR 2005 BOND CAPITAL IMPROVEMENT PROGRAM, DISTRICT WIDE (RFP NO. 06C-121), ST. PHILIP’S COLLEGE

On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby authorizes termination of negotiations with Hunt Construction Group, Inc. and further authorizes negotiation and execution of a Construction Manager-At-Risk contract for Phase I with Skanska USA Building, Inc. in the amount of $62,200 (for pre-construction services) at St. Philip’s College RFP No. 06C-121.”

Trustee Rindfuss abstained.

13. DISCUSSION AND ACTION ON ORDINANCES FOR ADOPTING THE TAX RATE FOR 2006

Trustee Rindfuss made the following motion, “I move that property taxes be increased by the adoption of a tax rate of $0.13705 per $100 of assessed valuation, and I move that the Statutory Ordinance and the Constitutional Ordinance attached as Exhibits A and B to the

Tax Rate Agenda Item be approved and adopted.” The motion was seconded by Trustee McClendon, and was approved by unanimous vote of the Board.

The votes were recorded as follows:

Dr. Bernard K. Weiner YES
Denver McClendon YES
Jennifer Ramos Absent
Marcelo S. Casillas YES
Roberto Zárate YES
Dr. Gene Sprague YES
Charles J. Conner YES
Gary Beitzel YES
James Rindfuss YES

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“BE IT ORDAINED by the Board of Trustees of Alamo Community College District that property taxes are hereby increased by the adoption of a tax rate of $0.13705 per $100 of assessed valuation, and the attached Statutory Ordinance Setting and Fixing the Alamo Community College District’s 2006-2007 Fiscal Year Tax Rates for Purposes of the Texas Tax Code (Exhibit A) and the Constitutional Ordinance Fixing and Levying the Alamo Community College District Ad Valorem Taxes for the Year 2006-2007 (Exhibit B) are hereby approved and adopted.”

The votes were recorded as follows:

Dr. Bernard K. Weiner YES
Denver McClendon YES
Jennifer Ramos Absent
Marcelo S. Casillas YES
Roberto Zárate YES
Dr. Gene Sprague YES
Charles J. Conner YES
Gary Beitzel YES
James Rindfuss YES

14. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Dr. Sprague, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of her long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Administrative Computer Technology, be conferred upon M. del Carmen Salinas, and she is granted all rights and privileges of this title upon her retirement date.”

15. CONTRACT RECOMMENDATION OF ADMINISTRATIVE STAFF

Dr. Candia recommended Dr. Albert L. Barringer for the position of Vice President of Administration at Southwest Campus.

Dr. Reno recommended Tracey Mendoza for the position of Director of Learning Resources at Northeast Lakeview College.

On a motion by Trustee Dr. Sprague, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“The Attached list of administrators at Northeast Lakeview College and St. Philip’s College has been reviewed by the respective College President’s in accordance with administrative policy. I, hereby, recommend employment of these administrators for the period September 1, 2006 through August 31, 2007. Salaries for the respective administrative positions are contingent on the availability of funds.”

16. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON SEPTEMBER 19, 2006

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo
Community College District Board of Trustees held on August 29, 2006 is hereby approved.”

Agenda Items Include: *17, *18, *19, *20, *21, *22, *23,*24, *25, *26, *27, and *28

17. FINANCIAL REPORTS

“These financial reports are hereby accepted as presented.”

18. MONTHLY REPORT ON THE FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

19. MONTHLY REPORT ON THE STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

20. MONTHLY REPORT ON THE FINANCIAL STATUS OF 2006 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2006 Maintenance Tax Notes.

21. MONTHLY REPORT ON THE STATUS OF PROJECTS FUNDED BY 2006 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2006 Maintenance Tax Notes.

22. MONTHLY REPORT ON THE STATUS OF NORTHEAST LAKEVIEW COLLEGE TAX REVENUE SET-ASIDE

This is an informational item on the Status of Northeast Lakeview College Tax Revenue Set-Aside.

23. MONTHLY REPORT ON THE STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

24. MONTHLY REPORT ON THE STATUS OF 2005 MAINTENANCE TAX NOTES AND COMBINED FEE REVENUE BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2005 Maintenance Tax Notes and Combined Fee Revenue Bond Construction Fund.

25. MONTHLY REPORT ON THE STATUS OF GENERAL OBLIGATION BOND CAPITAL IMPROVEMENT PROGRAM

This is an informational item on the Status of General Obligation Bond Capital Improvement Program.

26. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

27. APPOINTMENT OF FULL TIME FACULTY, ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Selection for 2006-2007, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.”

28. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00

"The cooperative purchase report for July/August 2006 is hereby accepted."

EXECUTIVE SESSION

Chairman Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 8:49 p.m.

RECONVENE OPEN MEETING

Chairman Zárate reconvened the meeting into Open Session on Tuesday, September 19, 2006 at 9:22 p.m.

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
October 24, 2006, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 9:22 p.m.

Approved for submission to the Board:

Dr. Daniel R. Derrico
Interim Chancellor

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Prepared by:
Sandra T. Mora
Administrative Assistant

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Roberto Zárate
Chairman, ACCD Board of Trustees

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Dr. Daniel R. Derrico
Interim Chancellor