Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
September 20, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:46 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Vice-Chair
District 6 Dr. Gene Sprague
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss

The following trustee was absent:

District 3 Jennifer Ramos, Assistant Secretary

CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

- - - - - - - - - - - - -

CITIZENS TO BE HEARD

Rosa Rosales, Executive Director of the National Association for Public Employees and National Vice President of LULAC for the Southwest area, addressed the Board regarding agenda item 25. She stated that grievance procedures were not appropriately followed for three employees. Christina Herrera and Elizabeth Hernandez did not receive an adjudicative council hearing. Mr. Richard Trevino received an adjudicative council hearing; however, Mr. Trevino was not notified when the Board would take action on his grievance. Ms. Rosales is in agreement with Human Resources’ recommendation to remand each case back to the appropriate level of administrative appeal.

EXECUTIVE SESSION

Chairman Conner announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:50 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, September 20, 2005, at 7:25 p.m.

INVOCATION

The invocation was given by Gerardo Mechler, Instructor of English, Communications, Foreign Languages, ESOL, and Reading Department, at Palo Alto College.

MEMORIALS

Dr. Derrico announced the recent passing of two former employees.

Employee Department Service Years
Irma Dee Everts Assoc. Professor- Learning Resources Center-SAC 1961-1986
Daniel Barrera, Sr. Auto Mechanic Motor Pool, District-SAC 1984-1991

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Dr. Derrico introduced, Celso Guzman, Director of Human Resources. Mr. Guzman thanked the Board and Dr. Derrico for the opportunity to rejoin the Alamo Community College District. He stated that Human Resources is a service entity; its goal is to serve our students and our employees. The Human Resources staff strives to be responsive and accessible to the employees.

Dr. Runnels recognized Professor Emeritus Raul M. Zamora, Jr. Mr. Zamora served St. Philip’s College as a Counselor, Director of Job Placement, Coordinator of Recruitment, and Coordinator of Counseling and Student Development. Mr. Zamora expressed his gratitude and feels privileged to have worked in the education field. He thanked Drs. Levi Jackson, Patti Candia, Angie Runnels for their support.

Dr. Runnels recognized the July District Wide Employee of the Month, Andrew Lamza, Science Lab Technician. Mr. Lamza serves the college in the Natural Science department and was chosen as the St. Philip’s College and ACCD employee of the month. He is identified as a “go to person”; he is always willing to accommodate the needs of faculty and staff, and works well with students.

Dr. Runnels recognized the September District Wide Employee of the Month, Linda L. Strickland, Education Support Specialist I at Lackland AFB. Ms. Strickland is very dedicated, focuses on assisting students, helps students achieve their educational goals, and provides exceptional support to the staff at Lackland AFB.

Dr. Claunch introduced government students from Northwest Vista College.

1. REGULAR BOARD MEETING ON AUGUST 16, 2005

On a substitute motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on August 16, 2005 are hereby approved as corrected.”

2. SPECIAL BOARD MEETING ON AUGUST 25, 2005

On a motion by Trustee Zárate, seconded by Trustee McClendon, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on August 25, 2005 are hereby approved.”

3. ANALYSIS OF TABLES PURCHASED FOR THE 4TH QUARTER OF FY 04-05

Dr. Derrico presented the Analysis of Tables purchased for the 4th Quarter of FY 04-05 and the 2004-2005 fiscal year.

4. HURRICANE KATRINA EVACUEES EFFORTS UPDATE

Dr. Zaragoza reported that the Hurricane Katrina emergency efforts were a District-Wide response by many members of the ACCD community. The Katrina report includes press releases, partnerships, and outlines the major efforts taken to establish an emergency response center at the Advanced Technology Center.

Chairman Conner commended the faculty and staff for their hard work in organizing these outreach activities. Trustee McClendon thanked the ACCD community for allowing Alamo WorkSource to utilize our space to conduct interviews and job fairs for the displaced people.

5. SEPTEMBER 2005 REPORTS

Dr. Derrico presented the September 2005 monthly reports for the district departments and colleges.

6. AN OVERVIEW OF ST. PHILIP’S COLLEGE/SOUTHWEST CAMPUS

Ms. Angie Runnels introduced Mr. Jorge Trevino, Interim Vice President for Administration, who then presented an overview of the activities and programs provided to students by Southwest Campus. The presentation included: Enrollment for credit and continuing education courses; Programs Offered; Business and Industry Partners Activities; School-to-Careers Program; Specialized Training Programs; and SWC’s ‘One Stop’ Center.

7. REQUEST FOR APPROVAL OF 2005-2010 ACCD STRATEGIC PLAN IMPLEMENTATION TIMELINE

Trustee Zárate commended Drs. Silva, Reno, Ayala, and Mr. Terrell for their work in developing the ACCD Strategic Plan and thanked the college presidents for their support.

On a motion by Trustee Zárate, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The Academic Accountability and Student Success Committee of the Board of Trustees recommends approval of the ACCD Strategic Plan 2005-2010 Implementation Timeline.”

8. REQUEST FOR APPROVAL OF THE ACCD STUDENT OF THE MONTH PROGRAM

This item was pulled from the agenda.

9. DEFERRING COLLEGE EXPENSES FOR HURRICANE KATRINA EVACUEES

Dr. Zaragoza recognized the members of the ACCD Katrina Response Committee. Dr. Zaragoza is requesting a ninety-day deferral for tuition billing, and Accuplacer testing fees. Evacuees will receive a 10% ACCD bookstore discount. The Acceptance of Self-Declaration Affidavits to overcome the lack of documentation or traditional validation data to comply with both college admissions and employment requirements is also being requested.

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“I recommend the authorization to defer tuition and fees and waive testing for the fall semester for Hurricane Katrina evacuees.”

10. FINANCIAL REPORTS
Dr. Derrico reported that approximately 99% of the budget appropriations have been expended. Mr. Ramirez will provide a report by the next regular board meeting. There was additional revenue beyond what had been projected that was not appropriated, which will add funds to our fund balances.

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

11. ACCD TAX INCREMENT FINANCING (TIF) STATUS AS OF AUGUST 31, 2005

Mr. Ramirez reviewed the ACCD Tax Increment Financing Status report of completed and pending Interlocal Agreements. Trustee Zárate inquired as to when ACCD’s responsibility ends on pending interlocal agreements. It was recommended for Legal Counsel review ACCD’s responsibility on pending interlocal agreements. Discussion ensued regarding the

formula used to determine administrative costs for each agreement. Fiscal Affairs will review administrative costs for each project and provide a report to the Board.

12. ANNUAL REVIEW OF INVESTMENT POLICY

On a motion by Trustee Zárate, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Investment Policy CAK (Local), after review by the Audit, Budget & Finance Committee and by the Policy and Long-Range Planning Committee, is hereby approved as revised.”

13. APPROVAL OF INVESTMENT BROKERS

Trustee McClendon stated that it was recommended by the Audit, Budget & Finance committee that an open process be followed to solicit investment firms. Trustees Rindfuss stated that the committee approved the current list of brokers, with the understanding that a RFP would be conducted in the next 90 days.

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The attached List of Brokers included in Exhibit A has been reviewed by the Audit, Budget & Finance Committee; therefore, the List of Brokers included in Exhibit A for authorization to negotiate transactions with ACCD as prescribed in the District’s investment policy is hereby approved.”

14. RECOMMENDATION FOR ADOPTION OF PROPOSED EXHIBIT AC - GEOGRAPHIC BOUNDARIES AND SERVICE AREAS

On a motion by Trustee Dr. Sprague, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Exhibit AC – Geographic Boundaries and Service Areas (Attachment 1) is adopted as presented. Upon adoption, this exhibit supersedes all previous versions of Exhibit AC.”

15. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DEA - COMPENSATION AND BENEFITS: SALARIES

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DEA – Compensation and Benefits: Salaries (Attachment 1) is adopted as presented. Upon adoption, this policy supersedes all previous versions of Local Policy DEA.”

16. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DBE - EMPLOYMENT REQUIREMENTS AND RESTRICTIONS: NEPOTISM

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DBE – Employment Requirements and Restrictions: Nepotism (Attachment 1) is adopted as presented. Upon adoption, this policy supersedes all previous versions of Local Policy DBE.”

17. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DO - EMPLOYEE WELFARE

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board:

“Proposed Local Policy DO – Employee Welfare (Attachment 1) is adopted as presented. Upon adoption, this policy supersedes all previous versions of Local Policy DO.”

18. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY – SAN ANTONIO COLLEGE RADIO TELEVISION & FILM BUILDING, CSP 03C-096, PACKAGE E

Mr. Strybos reported that there were unforeseen delays in obtaining permanent power and in activating the fire alarm system. Trustee Zárate expressed concern over the accuracy of bids being submitted. Mr. Strybos stated that the contractor did not provide sufficient notification to submit documents to CPS. In the future, there will be thorough plan reviews, project needs will be defined, and CPS and SAWS will be consulted.

On motion by Trustee Rindfuss, seconded by Trustee McClendon, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees herby approves an increase in the contingency from five percent to five and six-tenths percent for the Multi-Campus Construction Projects, CSP No. 03C-096, Package E – San Antonio College with Constructors & Associates, Inc. The revised total cost of the project shall not exceed $4,691,808.00. The revised contingency amount is $248,808.00.”

19. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY - ST. PHILIP’S COLLEGE SOUTHWEST CAMPUS INSTRUCTIONAL CENTER (CSP 03C-096)

On a motion by Trustee McClendon, seconded by Trustee Dr. Sprague, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves of an increase in the contingency from fourteen percent to fourteen and nine-tenths percent for the Multi-Campus Construction Projects, CSP No. 03C-096, Package D – St. Philip’s College Southwest

Campus Instructional Center with Constructors & Associates, Inc. The revised total cost of the project shall not exceed $3,129,876.00. The revised contingency amount is $405,876.00.”

20. DISCUSSION AND ACTION ON APPROVAL OF NEGOTIATED FEE FOR “MACRO” FACILITY PROGRAMMING SERVICES, NORTHWEST VISTA COLLEGE (RFP 05C-011)

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees herby approves the “Macro” Facility Programming Services fee negotiated with Alamo Architects, Inc. in the amount of $24,000.00.”

21. DISCUSSION AND ACTION ON APPROVAL OF NEGOTIATED FEE FOR “MACRO” FACILITY PROGRAMMING SERVICES, NORTHEAST COLLEGE (RFP 05C-011)

On a motion by Trustee Zárate, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the “Macro” Facility Programming Services fee negotiated with Ford, Powell & Carson, Architects and Planners, Inc. in the amount of $30,000.00.”

22. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF NEGOTIATED FEE FOR PROFESSIONAL SERVICES FOR RENOVATION OF BUILDING K, PALO ALTO COLLEGE (RFP NO. 04M-132)

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the additional services fee increase with Saldana and Associates, Inc. in the amount of $150,780.00. The total fee for the Professional Services for Renovation of Building K is $150,780.00 which is 7.18% of the $2,100,000.00 construction budget.”

23. CONSENT AGENDA

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on September 20, 2005 is hereby approved.”

Agenda Items Include: *24, *25, *26 *27, *28, *29, *30, and *31.

24. APPOINTMENT OF FULL-TIME, ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Election of full-time faculty for 2005-2006 academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.

The appointment of adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 1 for the 2005-06 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

25. REQUEST THAT THE BOARD, UPON MOTION FOR RECONSIDERATION OF ITS ACTION OF MARCH 15, 2005 DULY SECONDED, RE-VISIT ITS ACTIONS IN THREE APPEALS OF DISCIPLINARY ACTIONS TAKEN WITH RESPECT TO FORMER ACCD EMPLOYEE MR. RICHARD TREVINO, AND CURRENT ACCD EMPLOYEES MS. CHRISTINE HERRERA AND MS. ELIZABETH HERNANDEZ

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The Board, upon Motion for Reconsideration of its action of March 15, 2005 duly seconded, re-visit its actions in three appeals of disciplinary actions taken with respect to former ACCD employee Mr. Richard Trevino, and current ACCD employees Ms. Christine Herrera and Ms. Elizabeth Hernandez.

The Board remand each case back to the appropriate level of administrative appeal.”

26. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTE

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

27. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

28. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET-ASIDE

This is an informational item on the Status of Northeast College Tax Revenue Set-Aside.

29. MONTHLY REPORT ON STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

30. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

31. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT & GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants (private and public) made to the Alamo Community College District as of AUGUST 1, 2005 through AUGUST 31, 2005.”

EXECUTIVE SESSION

Chairman Conner announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 9:18 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, September 20, 2005, at 10:26 p.m.

ACTION ON ITEM DISCUSSED IN EXECUTIVE SESSION

On a motion by Trustee Rindfuss, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District Board of Trustees approves for ACCD to proceed with the negotiations for real property being offered to ACCD by attaining appraisal and conducting a feasibility study.”

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for Tuesday, October 18, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W. Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 10:28 p.m.

Approved for submission to the Board:

Dr. Daniel R. Derrico
Acting Chancellor

___________________________________
Prepared by:
Sandra T. Mora
Administrative Assistant