Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
November 15, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:31 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 1 Dr. Bernard K. Weiner
District 3 Jennifer Ramos, Assistant Secretary
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Vice Chairmain
District 6 Dr. Gene Sprague
District 7 Charles J. Conner, Chairman*
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss

The following trustee was absent:
District 2 Denver McClendon

*Chairman Conner left after Executive Session.

CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, Northeast Campus, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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CITIZENS TO BE HEARD

There were no Citizens to be Heard.

EXECUTIVE SESSION

Chairman Conner announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:46 p.m.

RECONVENE OPEN MEETING

Vice Chairman Zárate reconvened the meeting into Open Session on Tuesday, November 15, 2005 at 7:44 p.m.

INVOCATION

The invocation was given by Mr. Mark Barnes of St. Philip’s College

MEMORIALS

There were no memorials.

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF

November District Wide Employee of the Month
Dr. Runnels introduced Maria “Teri” Estrada as the November District Wide Employee of the Month. Ms. Estrada has been with the Alamo Community College District for 15 years. She is currently the Associate Director of Student Financial Aid at St. Philip’s College.

She is being recognized for her loyal and dedicated service to students, department, and college. Teri has a genuine interest for assisting students, working tirelessly to insure eligible students receive financial aid. She is an innovative team member who makes sound recommendations for the improvement of services to students.

Ms. Estrada has a bachelor’s degree from St. Mary’s University, and is currently enrolled in the St. Philip’s College Leadership Development Program. Her goal is to keep on serving students the best way she can.

District Wide Employee of the Year
Dr. Zeigler recognized, Sonia Valdez, Senior Statistical Research Specialist at San Antonio College, as the District-Wide Employee of the year. In her more than 10 years of working at San Antonio College, Ms. Valdez has been a delightful person with whom to work, in part because of her professionalism, positive attitude, and high efficiency in doing frequently complex work under stringent deadlines.

1. REGULAR BOARD MEETING ON OCTOBER 18, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on October 18, 2005 are hereby approved.”

2. MONTHLY REPORTS OF THE VICE CHANCELLORS, COLLEGE PRESIDENTS, DISTRICT DIRECTORS, AND GENERAL COUNSEL

Dr. Derrico presented the monthly reports of the Vice Chancellors, College Presidents, District Directors, and General Counsel. Trustee Beitzel stated that the reports keep the board members informed of activities throughout the district.

3. PROGRAM HIGHLIGHTS - INSTITUTE FOR COMMUNITY INITIATIVES LEADERSHIP PROGRAM SAN ANTONIO COLLEGE

Dr. Zeigler introduced Ruben Flores and Joann Wilson who gave a presentation on the Institute for Community Initiatives Leadership. The Institute for Community Initiatives will increase the number of inner-city residents who obtain post-secondary education. The current initiatives include: Dual-credit; Senior Summer Program; Primera Generacion; Leadership Development; and Family Learning Academy. The Family Learning Academy is funded by the Jesse Ball DuPont Foundation, and forty core members each receive a $500 scholarship for one semester at any ACCD College. The Family Learning Academy’s Parent Councils are established with surrounding schools which include Jefferson, Edison, Fox Tech, and Lanier. Leadership Plenty is a national program offered by the American Association of Community Colleges and the Pew Partnership for Civil Change. Participants learn to solve problems in the community; develop leadership ability; learn skills and build professional credentials; and become more effective promoters of education in the community.

4. DISCUSSION AND ACTION ON THREE NEW APPLICATIONS FOR TAX INCREMENT FINANCING

Dr. Derrico reported that there are three TIFS requests. ACCD has a legal obligation to designate a representative to meet with the City to discuss the projects. The Board has, in the past, taken the position of declining other TIF applications.

On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board designates the District Director for Finance & Accounting to meet with the City of San Antonio for the purpose of discussing the project and financing plans of Park North Plaza, Rosillo Ranch, and Liberty Crossing.”

5. REVIEW OF SELECTION PROCESS FOR BOND UNDERWRITERS

Mr. Ramirez informed the Board of the selection process which will include the issuance of a request for proposal. A committee will be utilized along with the advice of the district’s financial advisor and all information will be submitted to Acquisitions. A group of underwriters will be identified and presented to the board for approval. With the approval of the underwriters, for each sale the ACCD conducts, a syndicate will be formed, and the syndicate will conduct the sale. The first sale is anticipated to be completed by February/March 2006. Vice Chair Zárate stated that a Board Retreat should be coordinated to discuss the bond implementation plan.

6. REVIEW OF SELECTION PROCESS FOR BOND ATTORNEY

This item was pulled from the agenda.

7. FINANCIAL REPORTS

Vice Chairman Zárate requested a final FY 2005 budget status. Dr. Derrico stated that a significant amount of money from additional revenue, more tax revenue, additional special fees and auxiliary income, and money from the expenditure budget will be placed in the fund balance. Trustee Beitzel inquired as to footnote (1) Taxes – O&M amended revenue budget for FY 2006 $0 set-aside for NE operations on page 6 of 8. Mr. Ramirez will research the footnote and submit an explanation to the Board.

On a substitute motion by Trustee Beitzel, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted pending clarification of footnote (1) Taxes – O&M amended revenue budget for FY 2006 $0 set-aside for NE operations on page 6 of 8.”

8. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON NOVEMBER 15, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

Agenda Items Include: *9, *10, *11, *12, *13, *14*, *15, *16, *17, and *18.

9. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Selection for the 2005-2006 academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached lists(s), is hereby approved.

The appointment of adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 3 for the 2005-06 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

10. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00.

“The cooperative purchase report for September 2005 is hereby accepted.”

 

11. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR TOILET ROOM ADDITIONS, NORRIS TECHNICAL BUILDING, ST. PHILIP’S COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 06M-012)

"The Building Committee recommends to the Board of Trustee that based on bids received October 4, 2005, the contract is awarded to Breda Construction, Inc. of San Antonio, Texas, submitting the low base bid of $58,794.00 for the Toilet Room Additions, Norris Technical Building, St. Philip’s College, for the ACCD Facilities Department (Bid No. 06M-012). A 10% contingency ($5,879.00) is also approved. "

12. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR SECOND FLOOR CLASSROOM RENOVATIONS OF BUILDING 3020, ST. PHILIP’S COLLEGE – SOUTHWEST CAMPUS, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 06C-017)

"The Building Committee hereby recommends to the Board of Trustees that based on proposals received November 8, 2005, the contract is awarded to Garco Contracting Company, Inc. of San Antonio, Texas, submitting the base proposal that offers the best value for the District in the amount of $474,000 for the Second Floor Classroom Renovations at Building 3020, St. Philip’s College – Southwest Campus, for the ACCD Facilities Department (CSP No. 06C-017). A 10% contingency ($47,400) is also approved. "

13. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

14. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

15. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET- ASIDE

This is an informational item on the Status of Northeast College Tax Revenue Set-Aside.

16. MONTHLY REPORT OF STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

17. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

18. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS, NON-GOVERNMENT GRANTS AND GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants (private and public) made to the Alamo Community College District as of OCTOBER 1, 2005 through OCTOBER 31, 2005.”

EXECUTIVE SESSION

Vice Chairman Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 8:22 p.m.

RECONVENE OPEN MEETING
Vice Chairman Zárate reconvened the meeting into Open Session on Tuesday, November 15, 2005 at 8:40 p.m.

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
December 13, 2005, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:41 p.m.

Approved for submission to the Board:

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Dr. Daniel R. Derrico
Acting Chancellor

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Prepared by:
Sandra T. Mora
Administrative Assistant