Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
November 28, 2006

CALL TO ORDER AND ROLL CALL

Chairman Roberto Zárate called the meeting to order at 6:30 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon, Vice Chairman
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary

The following trustees were absent:
District 3 Jennifer Ramos
District 4 Marcelo S. Casillas

Presiding Administrator: Dr. Bruce H. Leslie

CERTIFICATION AND POSTING OF NOTICE

Chairman Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, Northeast Campus, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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INVOCATION

The Invocation was given by Ms. Valerie Noel, Associate Professor, Nursing Education Department and SPC Faculty Senate President.

CITIZENS TO BE HEARD

There were no citizens to be heard.

MEMORIALS

Chairman Zárate announced the recent passing of Frank Madla and announced that resolution is being recommended in memory of former Senator Frank Madla.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, a resolution memorial scholarship in honor of Frank Madla was approved.

Trustee McClendon stated that Madla was a member of the ACCD community and his long history in working for the state and education area will be sorely missed.

Dr. Zeigler announced the recent passing of retired employee, Adriana M. Colvin. Ms. Colvin served San Antonio College as a clerk in the Financial Aid Department from November 17, 1975-June 30, 1991.

Ms. O’Nave announced the recent passing of retired employee, Howard O’Neil. Mr. O’Neil was the District Director in the Procurement and Materiel Management Department at Southwest Campus. Mr. O’Neil served ACCD from October 1971 through June 1994.

CEREMONIALS

Chancellor Search Advisory Committee
Chairman Zárate recognized the Chairman of the Chancellor Search Advisory Committee, Gary Beitzel and presented a certificate of appreciation. Trustee Beitzel thanked the committee for their time and hard work. Trustee Beitzel presented a certificate of appreciation to the members of the Chancellor Search Advisory Committee.

Blue Ribbon Committee of the Westside Education and Training Center
Dr. Zaragoza recognized and presented a plaque to the members and organizations of the Blue Ribbon Committee of the Westside Education and Training Center.

Central Texas Technology Center
Trustee McClendon stated that he and Trustee Rindfuss visited the Central Texas Technology Center and were very impressed with the facility and the programs it offers. It serves as a model for how ACCD can establish relationships with the community. Dr. Zaragoza recognized the partnering organization representatives which included the City of Seguin Mayor Pro Tem; Seguin Economic Development Corporation, City of New Braunfels Mayor, New Braunfels Industrial Development Corporation Board; New Braunfels Utilities Board; CTTC Advisory Committee Chairperson Monroe Miller; and the Greater New Braunfels Chamber of Commerce.

Dr. Daniel Derrico
Chairman Zárate and Chancellor Leslie commended and thanked Dr. Derrico for his service and dedication as Interim Chancellor to the ACCD.

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF

District Wide Employee of the Month
Mrs. Carol R. Fuentes, Copy Center Supervisor from the Palo Alto College and District Print Services Department was named District Wide Employee of the Month for November, 2006

District Wide Student of the Month
Ms. Viviane Reyes, Palo Alto College Student, was named District Wide Student of the Month for November, 2006

“Best of Texas” Awards Winners: “Demonstrated Excellence in IT Operations, Support and Services”
Will Anderson and Mark Satchel were recognized as recipients of the “Best of Texas - Demonstrated Excellence in IT Operations, Support and Services Award” for their work on the Katrina Relocation Process; Department of Defense Ombudsman Program; and City of San Antonio’s ERM projects.

EXECUTIVE SESSION

Chairman Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 7:07 p.m.

RECONVENE OPEN MEETING

Chairman Zárate reconvened the meeting into Open Session on Tuesday, November 28, 2006 at 7:51 p.m.

ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The ACCD Board of Trustees authorizes the administration to proceed with closing the real property transaction and utilize the reserve fund until the receipt of reimbursement from revenue bonds as discussed in executive session.”

1. REGULAR BOARD MEETING ON OCTOBER 24, 2006

On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on October 24, 2006 are hereby approved.”

2. MONTHLY REPORTS OF THE CHANCELLOR, VICE CHANCELLORS, COLLEGE PRESIDENTS, AND DISTRICT DIRECTORS

Dr. Candia introduced Dr. Al Barringer, Vice President of Administration at Southwest Campus.

Dr. Reno announced the passage of the Early College High School by Judson ISD to build a facility on the Northeast College site.

Dr. Claunch stated that Northwest Vista College hosted AWESoME Girls Summit, sponsored by John Jay High School in the Northside Independent School District. This is a program designed to expose at-risk female students in grades 8-10 to female role models and career opportunities in mathematics, engineering and science. Dr. Claunch also announced that NVC was awarded a Minority Science and Engineering Improvement Program (MSEIP) grant from the U.S. Department of Education.

Dr. Barrera reported that Palo Alto College hosted the Soccer Field Groundbreaking Ceremony and was joined by District 4 Councilman Richard Perez.

Dr. Zeigler reported that San Antonio College held a “Community Conversations” on the topic of improving students’ success at community colleges. Dr. Zeigler thanked Trustee Rindfuss for attending the event.

3. ST. PHILIP’S COLLEGE CHILD DEVELOPMENT

Dr. Candia presented an overview of the St. Philip’s College Child Care Development Center which included: History, Mission; NAEYC Accreditation; and Staff & Parents/Students.

4. PRESENTATION BY JOHN STRYBOS ON THE STATUS REPORT OF THE 2005 CAPITAL IMPROVEMENT PROGRAM BUILDING PROJECTS

Mr. Strybos made a presentation on the Status of the 2005 Capital Improvement Program Building Projects which included: Summary and the Colleges’ Design and Construction Schedules.

Trustee Dr. Sprague asked for clarification on how cuts were determined. Mr. Strybos stated that a budget was given to each college and each college determined their priority projects. Trustees Dr. Sprague stated that the CIP Bond budget at each college was not reduced.

5. REIMBURSEMENT RESOLUTION FOR LAND PURCHASES

On a motion by Trustee McClendon, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves the reimbursement resolution (Exhibit A).”

6. APPROVAL OF 2006 TAX ASSESSMENT ROLL

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

"The attached 2006 Tax Assessment Roll for the Alamo Community College District as of October 1, 2006 is hereby approved."

7. DISCUSSION AND POSSIBLE ACTION ON NON-ACCEPTANCE OF DEED FROM KATHLEEN N. SMITH, GRANTOR, RECORDED AT VOL. 08683, PAGE 01025 BEXAR COUNTY OFFICIAL PUBLIC RECORDS

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District does not accept the attempted conveyance of property from Kathleen N. Smith, Grantor, recorded at Vol. 08683, Page 01025 Bexar County Official Public Records and authorizes the Chancellor or his designee to execute any documents appropriate to carry out such non-acceptance."

8. LEGAL AFFAIRS PRESENTATION

Ms. McCabe presented an overview of the District Office of Legal Affairs which included: Reducing Litigation; Outside Counsel Expenses for FY 1998-2006; Serving ACCD’s Business Needs; Managing Business Relationships; Supporting the CIP; Improving Employee Safety; and Building Capacity to Serve.

9. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Mathematics and Computer Science, be conferred upon Horace Vickers, and he is granted all rights and privileges of this title upon his retirement date.”

Dr. Zeigler introduced Professor Emeritus Horace Vickers of the Mathematics & Computer Science Department at San Antonio College. Dr. Zeigler thanked Professor Emeritus Vickers for his 42 years of service to the college, district, and students. Professor Vickers thanked the San Antonio College Math Department, administration, Chancellor Leslie, and the Board of Trustees for the recognition.

10. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CM - FACILITIES CONSTRUCTION

On a motion by Trustee Dr. Weiner, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:

“Revised local policy CM - Facilities Construction (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CM.”

11. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CGD - SAFETY PROGRAM: FIRE PREVENTION

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Revised local policy CGD - Safety Program: Fire Prevention (Attachment 1) is adopted as presented, effective September 1, 2007. As of September 1, 2007, this revised policy supersedes all previous versions of local policy CGD.”

12. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DNB - PERSONNEL POSITIONS: SUBSTITUTE, TEMPORARY AND PART-TIME POSITIONS

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“Revised local policy DNB - Personnel Positions: Substitute, Temporary and Part-Time Positions (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy DNB.”

13. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DK – PROFESSIONAL DEVELOPMENT

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Revised local policy DK - Professional Development (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy DK.”

14. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CHB - BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT: MAINTENANCE
On a motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Revised local policy CHB - Buildings, Grounds, and Equipment Management: Maintenance (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CHB.”

15. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON NOVEMBER 28, 2006

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on November 28, 2006 is hereby approved.”

16. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00

"The cooperative purchase report for September/October 2006 is hereby accepted."

17. FINANCIAL REPORTS

“These financial reports are hereby accepted as presented.”

18. MONTHLY REPORT ON THE FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

19. MONTHLY REPORT ON THE STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

20. MONTHLY REPORT ON THE FINANCIAL STATUS OF 2006 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2006 Maintenance Tax Notes.

21. MONTHLY REPORT ON THE STATUS OF PROJECTS FUNDED BY 2006 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2006 Maintenance Tax Notes.

22. MONTHLY REPORT ON THE STATUS OF NORTHEAST LAKEVIEW COLLEGE TAX REVENUE SET-ASIDE

This is an informational item on the Status of Northeast Lakeview College Tax Revenue Set-Aside.

23. MONTHLY REPORT ON THE STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

24. MONTHLY REPORT ON THE STATUS OF 2005 MAINTENANCE TAX NOTES AND COMBINED FEE REVENUE BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2005 Maintenance Tax Notes and Combined Fee Revenue Bond Construction Fund.

25. MONTHLY REPORT ON THE STATUS OF THE GENERAL OBLIGATION BOND CAPITAL IMPROVEMENT PROGRAM

This is an informational item on the Status of the General Obligation Bond Capital Improvement Program.

26. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

27. APPOINTMENT OF FULL TIME FACULTY, ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Selection for 2006-2007 academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s), is hereby approved.

The appointment of full-time faculty, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 4 for the 2006-07 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
December 19, 2006, at the George E. Killen Community and Education
Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:45 p.m.

Approved for submission to the Board:

Dr. Bruce H. Leslie
Chancellor

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Prepared by:
Sandra T. Mora
Administrative Assistant