Minutes
Alamo Community Colleges
Regular Board Meeting
of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
December 11, 2007
CALL TO ORDER AND ROLL CALL
Chair Roberto Zárate called the meeting to order at 6:15 p.m. and announced that a quorum of members was present.
The following members were present:
District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon, Vice Chairman
District 3 Jennifer Ramos
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary
Presiding Administrator: Dr. Bruce H. Leslie
CERTIFICATION AND POSTING OF NOTICE
Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building (Houston St.), Northeast Lakeview College, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Heidi Lopez from Northwest Vista College.
CITIZENS TO BE HEARD
There were no citizens to be heard.
MEMORIALS
Dr. Leslie announced the passing of the following retired employees: Etta Marie Cherry who served San Antonio College from August 1978 – May 1979 as Instructor of Child Development and Elroy Smith who served Palo Alto College from August 1980 to May 2000 as Assistant Professor of Mathematics.
A moment of silence was observed in honor of Pearl Harbor Day.
CEREMONIALS
Presentation and Appreciation from the Community College Humanities Association (CCHA) Karen Marcotte, Professor, History & Humanities, PAC
Dr. Leslie stated that Ms. Karen Marcotte, Professor at Palo Alto College, was the Local Arrangements Chair for the CCHA National Conference in San Antonio. Ms. Karen Marcotte presented the college presidents a plaque of appreciation for their support.
RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF
Student of the Month (November 2007) Selso Casares, Palo Alto College
Dr. Guzmán introduced the November Student of the Month, Mr. Selso Casares. Mr. Casares is the first in his family of four (4) to attend college. Selso is a full-time business major, has completed 46 hours of college level credit and carries a 3.71 overall grade point average. While in high school he attended Palo Alto College as a dual-credit student. On numerous occasions he has been on the President’s and Dean’s honor’s list. He is also a member of Phi Theta Kappa, an honor society for two-year colleges and serves on numerous campus committees.
ACCD Holiday Card Winning Entry-Angela Guerra, Northwest Vista College
Dr. Contreras reported that 14 entries were received for the ACCD Electronic Holiday Card. The top four entries were presented. Ms. Angela Guerra was recognized and awarded $500 for submitting the winning ACCD Holiday Card.
District Wide Employee of the Month (November 2007)
Mary Minge Jones, Off-Site Coordinator, Lackland AFB Office of the District Director Of Student and Community Program Development
Dr. Adelina Silva recognized Mary Minge as the November District Wide Employee of the Month. Ms. Jones is the Off-site Coordinator at Lackland Air Force Base. Ms. Minge thanked the military community for their support.
District Wide Employee of the Year (2006-2007)
Ana Escamilla, Technology Service Manager, Information Systems, Northwest Vista College
Dr. Claunch recognized Ana Escamilla as the 2006-2007 District Wide Employee of the Year. Ms. Escamilla stated that she will continue to do an excellent job and thanked her team members.
Dr. Stacey Johnson, Interim Vice President of Academic Affairs, Palo Alto College, Named one of “The 100 Most Influential Sports Educators in America” by the Institute for International Sport Certification of Your Tutor Training Program
Dr. Guzmán recognized Dr. Stacy Johnson for the recent honor and congratulated her for being a role model to many.
Certification of Your Tutor Training Program
Dr. Zeigler reported that the College Reading and Learning Association certified the SAC Tutor Training Program. Betty Lee Birdsall, Director of Academic Development, and Dave Elder, Assistant Professor of Academic Development, provided a brief summary of the tutoring services offered at San Antonio College.
Programs Recognized as “Exemplary” by the Texas Higher Education Coordinating Board
To be recognized at the January regular Board meeting.
<Chair Zárate moved agenda item 26, CIP Citizens’ Bond Oversight Committee Recognition, up on the agenda.>
26. DISCUSSION AND POSSIBLE ACTION ON THE CIP CITIZENS’ BOND OVERSIGHT COMMITTEE MEMBERSHIP
Mr. Strybos recognized the 2007 CIP Citizens’ Bond Oversight Committee Membership. The members included: Gloria Ray, Chairman; Leslye Baumann, Vice Chairperson; Randy Smith; John Longoria; Weston Martinez; Ruben Espronceda; George Harrison; Bennie Cole; Alejandro Soto; Francine S. Romero; William B. Johnson; Vernon Dunagin; Greg Shean; Tony Penn; and Luis Vera, Jr. Mr. Strybos also presented an interior design award to Dr. Eric Reno for Educational Interior Design Excellence in American School and University for the Northeast Campus.
<Chair Zárate moved agenda items 5 & 6 up on the agenda.>
5. DISCUSSION AND POSSIBLE ACTION ON THE FLORESVILLE EARLY COLLEGE TECHNOLOGY CENTER
Dr. Zaragoza introduced David Vincent, Superintendent of School of Floresville ISD, and Col. Jesse Perez, CEO of the Floresville Economic Development. The partnership will establish an Early College Technology Center and will allow ACCD to offer dual credit, workforce education, and continuing education credit courses.
Trustee McClendon stated that he looks forward to the partnership with Floresville and requests support for this initiative.
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The Board authorizes the Chancellor or his designee to enter into a Memorandum of Agreement with the Floresville Independent School District (FISD), per this minute order and attachment #1, to establish the ACCD – Floresville Early College Technology Training Center.”
6. DISCUSSION AND POSSIBLE ACTION ON THE CENTRAL TEXAS TECHNOLOGY CENTER (CTTC) EXPANSION GOODWIN SITE
Dr. Zaragoza introduced Monroe Miller, Chair of the CTTC Advisory Board and member of the New Braunfels Economic Development Corporation. This facility expansion will allow ACCD to expand its services by increasing the number of academic courses. The facility expansion will also allow ACCD to partner with the City of New Braunfels by offering the Business Incubator Program.
Trustee McClendon stated that this agreement has served as a model for the Floresville Early College Technology Center. He added that Mr. Miller has been the driving force behind this effort. Trustee McClendon thanked Mr. Miller for his work and for the community’s initiative.
On a motion by Trustee McClendon, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:
“The Board authorizes the Chancellor or his designee to enter into a Memorandum of Agreement with the Comal Independent School District (CISD) and City of New Braunfels to establish the ACCD Central Texas Technology Center Goodwin Center.”
EXECUTIVE SESSION
Chair Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:52 p.m.
RECONVENE OPEN MEETING
Chair Zárate reconvened the meeting into Open Session on Tuesday, December 11, 2007 at 7:19 p.m.
ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
On a motion by Trustee Rindfuss, seconded by Trustee Ramos, and by unanimous vote of the Board, the Board of Trustees authorizes its attorney to proceed with negotiating a settlement with the insurance carrier on the deductible as discussed in Executive Session.
1. REGULAR BOARD MEETING ON OCTOBER 16, 2007
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community Colleges held on October 16, 2007 are hereby approved.”
2. SPECIAL BOARD MEETING/BOARD RETREAT ON NOVEMBER 3, 2007
On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting/Board Retreat of the Board of Trustees of the Alamo Community Colleges held on November 3, 2007 are hereby approved.”
3. CHANCELLOR’S REPORTS
Chair Zárate reported that he attended a gala hosted by Dr. Henry Cisneros where ACCD received a hand blown glass bowl designed by Garcia Art Glass Inc.
4. PROGRAM HIGHLIGHTS- COOPERATIVE LEARNING ACROSS THE CURRICULUM, NORTHWEST VISTA COLLEGE
Dr. Claunch reported that NVC has been engaged in training faculty in the use of active cooperative learning. Jimmie Bruce, Vice President, and Heidi Lopez, Math Faculty, provided a presentation on the Cooperative Learning Across the Curriculum which include: How Students Learn; Why We Use Cooperative Learning; Support for Cooperative Learning; Active and Collaborative Learning; and Challenges.
7. DISCUSSION AND REPORT ON THE KALUDIS STUDY
Mr. McLaughlin introduced Gwenn Weaver, Vice President of Kaludis Consulting, who provided a summary of the Kaludis Study which included: Action Items; Organization; Titan (Banner) Student Projects; and Staffing and Budget.
Trustee Rindfuss recommended that the Kaludis Report be reviewed at the February Board of Trustees Retreat.
8. DISCUSSION AND POSSIBLE ACTION ON RFP FOR ITIL READINESS ASSESSMENT SERVICES, FOR THE INFORMATION TECHNOLOGIES DEPARTMENT, (RFP 07A-060)
On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“Based on proposals received May 10, 2007, the contract is awarded to Quint Wellington Redwood of Miami Beach, Florida in the amount of $72,261 for Information Technology Infrastructure Library (ITIL) Readiness Assessment Services for the Information Technologies (IT) Department (RFP 07A-060).”
9. DISCUSSION AND POSSIBLE ACTION ON PROMOTION WITH THE SAN ANTONIO RAMPAGE HOCKEY TEAM
Leo Zuniga reported that the sponsorship agreement is to promote the Alamo Community Colleges through mediums offered by the San Antonio Rampage. Promotions include full page color advertisement in every Rampage Game Magazine, arena signage and scoreboard signage, in-game promotion awarding of five $100 scholarships from the Spurs Foundation during five different games, a $1,000 scholarship award, radio game broadcast commercials, complimentary student tickets, and radio game broadcast commercials.
On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves a sponsorship agreement with Spurs Sports & Entertainment to promote the services of the Alamo Community Colleges at San Antonio Rampage games.”
10. DISCUSSION ON BUILDING NAMING OPPORTUNITIES
Trustee Rindfuss requested that building names not be published until trustees have an opportunity to review the information. He added that a thorough discussion should be held regarding all potential names. Trustee Beitzel reported that a policy exists pertaining to the naming of buildings. Dr. Leslie stated that the respect for potential donors and discretion in publicizing the names is a consideration.
<Chair Zárate moved agenda item 14 up on the agenda.>
14. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PROPOSED NORTHEAST LAKEVIEW COLLEGE’S ROADWAY NAMING PLAN
Dr. Reno reported that Northeast Lake View College’s plan by which eight roadways within the 245 acres site are named after historic people, places, and/or events identified with the NLC service is being submitted for Board approval. Trustee Rindfuss requested that the individuals who donated the land to University of Texas Health Science Center from which ACCD purchased the land be recognized.
On a motion by Trustee Dr. Sprague, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:
“Upon recommendation from the Chancellor, the Alamo Community College District Board of Trustees approves the Northeast Lakeview College’s roadway naming plan. Specific names within the plan will be approved by the ACCD Board at a later date.”
11. DISCUSSION AND POSSIBLE ACTION ON EMPLOYMENT OF ADMINISTRATORS
On a motion by Trustee Conner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the recommendation of employment for the following administrative positions:
Vice President for College Services – Palo Alto College
Vice President for College Services – San Antonio College
Vice President for College Services – St. Philip’s College
District Director of Nursing
Dean of Workforce and Community Education – Northwest Vista College
Dean of Corporate Training and Continuing Education – Palo Alto College
Dean of Arts and Sciences – San Antonio College”
12. DISCUSSION AND POSSIBLE ACTION ON FULL TIME, ADJUNCT & CONTINUING EDUCATION FACULTY
On a motion by Trustee Conner, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:
“Selection for 2007-2008, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s) is hereby approved.”
“The appointment of full-time faculty as shown on List No. 10 and Adjunct and Continuing Education faculty is submitted by the College Presidents and shown on List No. 4 for the 2007-2008 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”
<Trustee McClendon requested that Agenda Items 19, 20 & 18 be moved up on the agenda.>
19. DISCUSSION AND POSSIBLE ACTION ON ACCEPTANCE OF EXTERNAL AUDITOR REPORTS
Mr. Santos Fraga reported that the ACCD and Northeast Lakeview College audits have been completed. Mr. Fraga provided a brief summary of the ACCD External Audit report. Discussion took place on the importance of collaborating to improve the business processes.
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
"Based upon the recommendation of the Audit, Budget and Finance Committee, we recommend acceptance of: 1) the draft of the District’s Annual External Audit Report; 2) the draft of the Letter on Conduct of Audit and Management Letter Comments subject to final review and management’s response for the fiscal year ended August 31, 2007; 3) the draft of the Agreed-Upon Procedures Report on the Public Funds Investment Act; and 4) the draft of the financial information for Northeast Lakeview College required for the application for candidacy to the Southern Association of Colleges and Schools. The work has been performed by the team of Padgett, Stratemann & Co., L.L.P. and Weaver and Tidwell, L.L.P. with the opinions and reports issued by Padgett, Stratemann & Co., L.L.P."
20. ACCD RESPONSE TO INTERNAL AND EXTERNAL AUDIT
Mr. McLaughlin presented the ACCD Management Response to the External Auditors Management Letter. A firm will be hired to review the business processes to include payroll audit features and staff training will be emphasized. Mr. McLaughlin added that this is a period of change and standards of expectation will be rigorous. Dr. Leslie stated that a formal response to the internal audit will be submitted in January.
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the Board of Trustees accepts the ACCD Management Response to the External Auditor’s Management Letter.
18. DISCUSSION AND POSSIBLE ACTION ON PAYROLL AND RELATED BUSINESS PROCESSES INTERNAL AUDIT
Ms. Major reported that the Payroll and Related Business Processes Internal Audit was discussed at the December 6, 2007 Audit, Budget & Finance Committee meeting. Trustee Beitzel stated that there are changes required to improve the district’s operation. Trustee McClendon expressed appreciation to Ms. Major and her staff in preparing this report.
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the Board of Trustees accepts the Payroll and Related Business Process Internal Audit Report.
13. DISCUSSION AND POSSIBLE ACTION ON ADOPTING AND FUNDING THE COMPRESSION PORTION OF THE COMPENSATION STUDY
On a substitute motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
"The Board of Trustees authorizes the administration to proceed with the analysis of the compression phase of the Fox Lawson Compensation Study with salary increases and submit a final implementation plan to the Board.”
14. DISCUSSION AND POSSIBLE ACTION ON A WAIVER OF TUITION AND FEES FOR GATEWAY TO COLLEGE STUDENTS, SAN ANTONIO COLLEGE
On a motion by Trustee McClendon, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:
“Effective Fall 2007, San Antonio College is hereby authorized to waive tuition and fees up to a maximum of 12-14 credit hours in Fall and Spring, up to a maximum of 3-4 credit hours in Maymester and up to a maximum of 12-14 credit hours in Summer for students registered in college courses through San Antonio College’s Gateway to College program.”
16. APPROVAL OF FINANCIAL REPORTS 16
On a motion by Trustee Ramos, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The financial reports are hereby accepted as presented.”
17. DISCUSSION AND POSSIBLE ACTION ON APPROVAL ON CONTINUANCE OF INVESTMENT BROKERS
On a substitute motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted as revised:
“Based on the recommendation of the Audit, Budget and Finance Committee, the Board of Trustees hereby approves for continuance of the attached List of Brokers on authorization to negotiate transactions with ACCD as prescribed in the District’s Investment Policy.”
21. DISCUSSION AND POSSIBLE ACTION ON ALLOWING AD VALOREM TAX EXEMPTIONS FOR QUALIFYING CHARITABLE ORGANIZATION
Mr. McLaughlin reported there is not sufficient information to assess the impact for ad valorem tax exemptions for qualifying charitable organizations and therefore recommends that the Board not take action on this agenda item. No action was taken on this item.
22. REPORT ON STATUS OF AUDIT RESPONSE PLAN
This agenda item will be discussed at the next Board of Trustees Retreat.
23. DISCUSSION AND ACTION ON APPROVAL OF WORKERS’ COMPENSATION RESERVE FOR CATASTROPHIC EVENTS
On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:
“The Workers’ Compensation Reserve for catastrophic events is to be increased from the current level of $1,500,000 to $2,622,954. The increase in the Workers’ Compensation Reserve will occur through the approval by the Board of this minute order to designate $1,122,954 from fund balance for this purpose.”
24. DISCUSSION AND ACTION ON APPROVAL OF RESOLUTION OF THE ALAMO COMMUNITY COLLEGE DISTRICT TO TAX TANGIBLE PERSONAL PROPERTY IN TRANSIT WHICH WOULD OTHERWISE BE EXEMPT PURSUANT TO TEXAS TAX CODE, SECTION 11.253
On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The attached resolution authorizing the Alamo Community College District to tax tangible personal property in transit which would otherwise be exempt pursuant to Texas Tax Code, Section 11.253 is hereby approved by the Board.”
25. DISCUSSION AND ACTION ON INVITATION FOR BIDS RECEIVED FOR THE ALAMO COMMUNITY COLLEGE DISTRICT’S TRIENNIAL CONTRACT FOR BANK DEPOSITORY SERVICES
On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:
“The Triennial Contract for Bank Depository Services awarded to Bank of America for offering the best value in pricing for the District’s required banking services is hereby approved by the Board. The recommended term of the contract will be for a base period of three (3) years and if at the end of the initial contract, services are satisfactory, an option to extend the current contract for up to two (2) additional one-year terms may be negotiated.”
<Chair Zárate stated that Building, Grounds & Sites Selections Committee approved and recommended agenda items 26-52 and the Board will vote on the items in one motion. Trustee Beitzel requested that Agenda Item 29 be reviewed separately.>
On a motion by Trustee Dr. Weiner, seconded by Trustee Ramos, and by unanimous vote of the Board, agenda items 26-52, with the exception of agenda item 29, were approved.
26. DISCUSSION AND POSSIBLE ACTION ON THE CIP CITIZENS’ BOND OVERSIGHT COMMITTEE MEMBERSHIP
Mr. Strybos stated that there are members who have resigned and asked trustees to identify new members for the 2008 term. A list of current members will be submitted to the board.
27. DISCUSSION AND POSSIBLE ACTION ON UPDATED MASTER PLANS, MASTER PLANNING CONSULTING SERVICES
“The Board of Trustees hereby approves the fee negotiated with Marmon Mok in the amount of $635,000 for Updated Master Plans at San Antonio College, St. Philip’s College, Palo Alto College and the Southwest Campus and approves all allowed reimbursable costs per RFP No. 06C-114.”
28. DISCUSSION AND POSSIBLE ACTION ON THE NORTHEAST LAKEVIEW COLLEGE CAPITAL IMPROVEMENT PROGRAM WELLNESS CENTER AND STUDENT COMMONS BUILDING GUARANTEED MAXIMUM PRICE
“The Board of Trustees hereby approves the Guaranteed Maximum Price Construction Manager at Risk fee negotiated with Austin Commercial, LP. in the amount of $22,953,602 for the construction of Northeast Lakeview College Wellness Center and Student Commons Building, RFP No. 06C-121.”
30. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR CONSTRUCTION OF A NEW SERVER ROOM AT NORTHWEST VISTA COLLEGE FOR THE ACCD FACILITIES DEPARTMENT, (CSP NO. 08C-019)
"Based on proposals received October 11, 2007, the contract is awarded to Breda Construction Inc. of San Antonio, Texas, submitting the best value proposal of $313,595 for the Construction of a New Server Room at Northwest Vista College for the ACCD Facilities Department (Bid No. 08C-019). A 10% contingency ($31,360.00) is also approved."
31. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR HVAC SYSTEM REPLACEMENT, MCCRELESS HALL, SAN ANTONIO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT, (CSP NO. 08C-021)
"Based on proposals received November 13, 2007, the contract is awarded to Mustang General Contracting, Inc. of San Antonio, Texas, submitting the best value proposal of $763,000 for the HVAC System Replacement, McCreless Hall, San Antonio College for the ACCD Facilities Department (CSP No. 08C-021). A 10% contingency of $76,300 is also approved."
32. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR A HVAC REPLACEMENT FOR NORRIS TECHNICAL CENTER, ST. PHILIP’S COLLEGE FOR THE ACCD FACILITIES DEPARTMENT, (CSP NO. 08C-024)
"Based on proposals received November 15, 2007, the contract is awarded to Stoddard Construction Management, Inc. of Bulverde, Texas, submitting the best value proposal of $1,099,00.00 for the HVAC Replacement for Norris Technical Center, St. Philip’s College for the ACCD Facilities Department (CSP No. 08C-024). A 15% contingency of $164,850.00 is also approved."
33. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR CARPET REPLACEMENT AT THE OZUNA LEARNING AND RESOURCE CENTER, PALO ALTO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT, (BID NO. 08C-025)
"Based on bids received November 1, 2007, the contract is awarded to Gomez Floor Covering, Inc. of San Antonio, Texas, submitting the low bid of $189,900 for the Carpet Replacement at the Ozuna Learning and Resource Center, Palo Alto College for the ACCD Facilities Department (Bid No. 08C-025). A 10% contingency ($18,990) is also approved."
34. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR TOILET PARTITION REPLACEMENT, SAN ANTONIO COLLEGE AND ST. PHILIP’S COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 08C-026)
"Based on bids received November 1, 2007, the contract is awarded to V. W. Brooks, Inc. of Seguin, Texas, submitting the low bid of $123,352 for the Toilet Partition Replacement at San Antonio College and St. Philip’s College for the ACCD Facilities Department (Bid No. 08C-026). A 10% contingency ($12,335) is also approved."
35. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR EXTERIOR WINDOW REPLACEMENT, MCCRELESS HALL, SAN ANTONIO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT, (CSP NO. 08C-027)
"Based on proposals received November 13, 2007, the contract is awarded to Pugh Constructors, Inc. of San Antonio, Texas, submitting the best value proposal of $810,000 for the Exterior Window Replacement, McCreless Hall, San Antonio College for the ACCD Facilities Department (CSP No. 08C-027). A 10% contingency of $81,000 is also approved."
36. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR A NEW PARKING LOT AT SAN ANTONIO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT, (CSP NO. 08C-031)
"Based on proposals received November 15, 2007, the contract is awarded to Charlie & Company of San Antonio, Texas, submitting the best value proposal of $247,000 for the New Parking Lot at San Antonio College for the ACCD Facilities Department (CSP No. 08C-031). A 10% contingency of $24,700 is also approved."
37. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR THE CONSTRUCTION OF A NEW PARKING LOT, VILLAGE OAK DRIVE, NORTHEAST LAKEVIEW COLLEGE FOR THE ACCD FACILITIES DEPARTMENT, (CSP NO. 08C-047)
"Based on proposals received December 6, 2007, the contract is awarded to Evans and Evans Inc. of New Braunfels, Texas, submitting the best value proposal of $988,000 for the Construction of a New Parking Lot, Village Oak Drive, Northeast Lakeview College for the ACCD Facilities Department (CSP No. 08C-047). A 10% contingency of $98,800 is also approved."
38. REPORT ON PURCHASES IN EXCESS OF $50,000.00 ON BOARD APPROVED UNIT PRICE CONTRACTS
“The report on purchases in excess of $50,000.00 on Board Approved Unit Price Contracts is hereby approved.”
39. DISCUSSION AND POSSIBLE ACTION ON THE CIP CITIZENS’ BOND OVERSIGHT COMMITTEE 2007 ANNUAL REPORT
“The Board of Trustees hereby approves the CIP Citizens’ Bond Oversight Committee Annual Report.”
40. DISCUSSION AND POSSIBLE ACTION ON DISTRICT WIDE DEMOGRAPHICS AND ENROLLMENT PROJECTIONS STUDY CONSULTING SERVICES
“The Board of Trustees hereby approves the fee negotiated with Facility Programming and Consulting in the amount of $214,900 for District Wide Demographics and Enrollment Projections Study and approves all allowed reimbursable costs per RFP No. 08C-014.”
41. DISCUSSION AND POSSIBLE ACTION ON DISTRICT WIDE SPACE INVENTORY AND UTILIZATION STUDY CONSULTING SERVICES
“The Board of Trustees hereby approves the fee negotiated with Facility Programming and Consulting in the amount of $599,940 for District Wide Space Inventory and Space Utilization Study and approves all allowed reimbursable costs per RFP No. 08C-014.”
42. DISCUSSION AND POSSIBLE ACTION ON FIRST RESPONDERS ACADEMY MASTER PLAN, MASTER PLANNING CONSULTING SERVICES
“The Board of Trustees hereby approves the fee negotiated with Marmon Mok in the amount of $125,000 for Master Planning Services to prepare a Master Plan for the First Responders Academy and approves all allowed reimbursable costs per RFP No. 06C-114.”
43. DISCUSSION AND POSSIBLE ACTION ON THE FIRST RESPONDERS ACADEMY, PHASE ONE PROGRAM MANAGEMENT SERVICES (RFP 06C-046) BROADDUS AND ASSOCIATES, INC. AND PROJECT CONTROL OF TEXAS, INC. JOINT VENTURE
“The Board of Trustees hereby approves the fee negotiated with Broaddus and Associates, Inc. and Project Control of Texas, Inc. Joint Venture in the amount of $116,080 for Phase One Program Management services for the First Responders Academy for the period of January 1, 2008 through May 31, 2008 and approves all allowed reimbursable costs per RFP No. 06C-046.”
44. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR LEFT TURN LANE IMPROVEMENTS FOR THE ACCD FACILITIES DEPARTMENT, (CSP NO. 08C-034)
"Based on proposals received November 15, 2007, the contract is awarded to Evans and Evans Inc. of New Braunfels, Texas, submitting the best value proposal of $123,000 for the Left Turn Lane Improvements at Northwest Vista College for the ACCD Facilities Department (CSP No. 08C-034). A 10% contingency of $12,300 is also approved."
45. DISCUSSION AND POSSIBLE ACTION ON LONG TERM STRATEGIC PLANNING CONSULTANT SERVICES FEES (RFP NO. 07C-089)
“The Board of Trustees hereby approves the fee negotiated with Carter Burgess, Inc. in the amount of $208,112 for Long Term Strategic Planning Services for future Capital Improvement Program planning and approves all allowed reimbursable costs per RFP No. 07C-089.”
46. DISCUSSION AND POSSIBLE ACTION ON NORTHEAST LAKEVIEW COLLEGE CAPITAL IMPROVEMENT PROGRAM ARCHITECTURE/ENGINEERING SERVICES
“The Board of Trustees hereby approves the fee negotiated with Ford, Powell & Carson Architects & Planners, Inc. in the amount of $20,080 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at Northeast Lakeview College and approves all allowed reimbursable costs per RFP No. 06C-029.”
47. DISCUSSION AND POSSIBLE ACTION ON NORTHEAST LAKEVIEW COLLEGE MASTER PLANNING ARCHITECTURE/ENGINEERING SERVICES
“The Board of Trustees hereby approves the fee negotiated with Ford, Powell & Carson Architects & Planners, Inc. in the amount of $75,000 for Master Planning Architecture Engineering Services for a future Long Term Strategic Planning Capital Improvement Program at Northeast Lakeview College and approves all allowed reimbursable costs per RFP No. 06C-029.”
48. DISCUSSION AND POSSIBLE ACTION ON NORTHWEST VISTA COLLEGE MASTER PLANNING ARCHITECTURE/ENGINEERING SERVICE
“The Board of Trustees hereby approves the fee negotiated with Alamo Architects, Inc. in the amount of $74,675 for Master Planning Architecture Engineering Services for a future Long Term Strategic Planning Capital Improvement Program at Northwest Vista College and approves all allowed reimbursable costs per RFP No. 06C-029.”
49. DISCUSSION AND POSSIBLE ACTION ON PALO ALTO COLLEGE CAPITAL IMPROVEMENT PROGRAM ARCHITECTURE/ENGINEERING SERVICES
“The Board of Trustees hereby approves the fee negotiated with Rehler Vaughn & Koone, Inc. in the amount of $40,264 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at Palo Alto College and approves all allowed reimbursable costs per RFP No. 06C-029.”
50. DISCUSSION AND POSSIBLE ACTION ON SAN ANTONIO COLLEGE CAPITAL IMPROVEMENT PROGRAM ARCHITECTURE/ENGINEERING SERVICES
“The Board of Trustees hereby approves the fee negotiated with O’Connell Robertson & Associates, Inc. in the amount of $1,443,840 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at San Antonio College and approves all allowed reimbursable costs per RFP No. 06C-029.”
51. DISCUSSION AND POSSIBLE ACTION ON THE SAN ANTONIO COLLEGE CAPITAL IMPROVEMENT PROGRAM NURSING AND ALLIED HEALTH BUILDING FURNITURE, FIXTURES AND EQUIPMENT GUARANTEED MAXIMUM PRICE
“The Board of Trustees hereby approves the Guaranteed Maximum Price Construction Manager at Risk fee negotiated with J.T. Vaughn Construction Co., Inc. in the amount of $2,241,636 for Specialized Furniture, Fixtures and Equipment for the San Antonio College Nursing and Allied Health Building, RFP No. 06C-121.”
52. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVE FOR TELECOMMUNICATIONS WIRING, NORTHEAST LAKEVIEW COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 08C-039)
"Based on bids received November 27, 2007, the contract is awarded to Eldridge Communications of Helotes, Texas, submitting the low base bid of $522,243.00 for the Telecommunications Wiring, Northeast Lakeview College project for the ACCD Facilities Department (Bid No. 08C-039). This solicitation also includes a unit price rate sheet should additional work of a similar nature arise during the term of the project. A 15% project contingency ($78,352.00) is also approved."
29. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR CONSTRUCTION OF A NEW FIELD HOUSE AND PARKING LOT FOR SOCCER FIELD AT PALO ALTO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 08C-017)
Trustee Beitzel stated that the City of San Antonio will be adding a sports complex at Mission Concepcion and asked if this would have an impact on Palo Alto College’s Soccer Field funding. Dr. Guzmán stated that it would not have an impact on the PAC Soccer Field.
On a motion by Trustee Casillas, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:
"Based on proposals received October 11, 2007, the contract be awarded to Kegley, Inc. of San Antonio, Texas, submitting the best value proposal of $684,444 for the Construction of a New Field House and Parking Lot for Soccer Field at Palo Alto College for the ACCD Facilities Department (Bid No. 08C-017). A 10% contingency ($68,444) is also approved."
<Chair Zárate stated that Policy and Long-Range Planning Committee approved and recommended agenda items 53-56. The Board will vote on these items in one motion.>
On a motion by Trustee Dr. Sprague, seconded by Trustee McClendon, and by unanimous vote of the Board, agenda items 53-56 are hereby approved.
53. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY DLA- STATUS OF EMPLOYMENT: EVALUATION
"Revised local policy DLA - Status of Employment: Evaluation (Attachment 1) is adopted as presented. This local policy supersedes all previous versions of local policy DLA."
54. DISCUSSION AND POSSIBLE ACTION ON ADOPTION OF NEW LOCAL POLICY FKB-STUDENT ACTIVITIES: ATHLETIC PROGRAMS
"New local policy FKB - Student Activities: Athletic Programs (Attachment 1) is adopted as presented."
55. DISCUSSION AND POSSIBLE ACTION ON REVISION OF LOCAL POLICY CAM- APPROPRIATIONS AND REVENUE SOURCES: GRANTS, FUNDS, DONATIONS FROM PRIVATE SOURCES
"Revised local policy CAM - Appropriations and Revenue Sources: Grants, Funds, Donations from Private Sources (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CAM."
56. DISCUSSION AND POSSIBLE ACTION FOR REVISION OF LOCAL POLICY CAK- APPROPRIATIONS AND REVENUE SOURCES: INVESTMENTS
"The Board has reviewed local policy CAK and the ACCD investment strategy. Based upon this review local policy CAK - Appropriations and Revenue Sources: Investments (Attachment 1) is adopted as presented. This revised policy supersedes all previous versions of local policy CAK."
57. CONSENT AGENDA
On a motion by Trustee Beitzel, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on December 11, 2007 is hereby approved, which includes: *58, *59, *60, *61, & *62.”
58. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00
“The cooperative purchase report for September through November 2007 reporting period is hereby accepted.”
59. APPROVAL OF CONSTRUCTION REPORTS
“The construction reports are hereby accepted as presented.”
60. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT
“Budget amendments and/or transfers as they appear on the Budget Amendment and Budget Transfer Reports are hereby accepted as presented.”
61. GIFT RECEIPT REPORT
“The Alamo Community College District Board of Trustees hereby accepts this report on the private gifts and grants made to the Alamo Community College District and the Alamo Community College District Foundation, Inc. as of OCTOBER 1, 2007 through NOVEMBER 30, 2007.”
62. GRANTS AND CONTRACT DEPARTMENT REPORT
“The Alamo Community College District Board of Trustees hereby accepts this report on the grants and contracts (public) made to the Alamo Community College District as of October 1, 2007 through November 30, 2007.”
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:43 p.m.
Approved for submission to the Board:
Dr. Bruce H. Leslie
Chancellor
____________________________________
Prepared by:
Sandra T. Mora
Administrative Assistant
