Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
December 13, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:30 p.m. and announced that a quorum of trustees was present.

The following trustees were present:
District 2 Denver McClendon
District 3 Jennifer Ramos, Assistant Secretary
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Vice Chairman
District 6 Dr. Gene Sprague
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss

The following trustee was absent:
District 1 Dr. Bernard K. Weiner
District 7 Charles J. Conner, Chairman

CERTIFICATION AND POSTING OF NOTICE

Vice Chairman Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, Northeast Campus, St. Philip's College and at Southwest Campus, Palo Alto College, and the Alamo Community College District George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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CITIZENS TO BE HEARD

There were no Citizens to be Heard.

EXECUTIVE SESSION

Vice Chairman Zárate stated that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:32 p.m.

RECONVENE OPEN MEETING

Vice Chairman Zárate reconvened the meeting into Open Session on Tuesday, December 13, 2005 at 7:07 p.m.

INVOCATION

The invocation was given by Dr. Adriana Contreras, Executive Assistant to the Vice Chancellor for Administration.

MEMORIALS

Dr. Derrico announced the recent passing of active and retired employees.

Employee Department Service Years
Tiana L. Spivey Instructor, Radio/Television/Film, SAC 1982- 2005
Phyllis Roquemore Secretary III, Procurement District 1980-1990
David S. Sanchez Associate Professor, Math, SAC 1972-2005

1. “ONE MILLION DOLLARS IN ENERGY SAVINGS” AWARD PRESENTED TO VAL SANTOS
Malcolm E. Verdict, Texas Engineering Experiment Station Project Manager, presented the “One Million Dollars in Energy Savings” award to Mr. Val Santos. Mr. Santos thanked the TEES Energy Systems Lab personnel. Mr. Santos accepted the award on behalf of numerous offices, organizations, and employees that assisted in the project.

2. REGULAR BOARD MEETING ON NOVEMBER 15, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on November 15, 2005 are hereby approved.”

3. SPECIAL BOARD MEETING ON NOVEMBER 16, 2005

On a motion by Trustee Beitzel, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on November 16, 2005 are hereby approved as corrected.”

4. MONTHLY REPORTS OF THE VICE CHANCELLORS, COLLEGE PRESIDENTS, DISTRICT DIRECTORS, AND GENERAL COUNSEL

Dr. Derrico presented the monthly reports of the Vice Chancellors, College Presidents, District Directors, and General Counsel.

5. PROGRAM HIGHLIGHTS - SOUTH TEXAS REGIONAL ETHICS BOWL NORTHWEST VISTA COLLEGE
Dr. Claunch introduced Stephen Barnes, Academic Leader for Arts & Humanities. Mr. Barnes thanked the board and students and introduced the faculty ethics coach, Charles Hinkley. Mr. Hinkley stated that the Ethics Bowl is an annual, regional, and national competition where students debate ethical issues relating to business, politics, animal rights, and vast array of issues. The regional competition was held at St. Mary’s University with 18 teams participating. Northwest Vista College students won two of the three debates and placed 6th. Several students spoke of the positive experience in competing in the Ethics Bowl. They expressed that it takes hard work in studying and researching a topic and they learned a great deal from their experience.

6. APPROVAL OF THE STRATEGIC PLANNING PROCESS

Dr. Adelina Silva provided an update on the November 11, 2005 Strategic Planning retreat.
There were 82 participants who included ACCD employees, students, and members of the community.

Ms. Velda Villarreal presented an overview of the Strategic Planning retreat which included the Implementation Timeline and the Performance Indicator Matrix. The working groups will complete their work by February 8, 2006.

Dr. Carlos Ayala made a presentation about the Strategic Planning website which includes information on the following: ACCD Strategic Planning; Strategic Plan Committees; Strategic Planning Retreat; Presentations & References; and Links.

On a motion by Trustee Dr. Sprague, seconded by Trustee Ramos, and by unanimous vote of the Board, the following minute order was adopted:

“Upon recommendation by the Academic Accountability and Student Success Committee the ACCD Board of Trustees hereby approves the Strategic Planning Process.”

7. ACCD STUDENT OF THE MONTH

Dr. Patricia Candia and Jimmie Bruce reported that the Student Affairs Council and others have been working to establish a Student of the Month Program, whereas each month a student will be recognized at the regular Board Meeting, for excellence in academics, community/civic involvement, or for other special circumstances. Nominees must be enrolled for 6 or more hours, be in good standing with the College, hold at least a 3.0 GPA, and have accumulated a minimum of 15 hours. The recipient will receive a $250.00 financial award and plaque, courtesy of the San Antonio Division of KB Home. A $250.00 match from the Alamo Community College District is also being recommended.

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“Upon recommendation by the Academic Accountability and Student Success Committee the ACCD Board of Trustees hereby approves the implementation of the ACCD Student of the Month Program to include that the Alamo Community College District match the KB Homes $250.00 contribution for a total of $500.00 per award.”

8. AUTHORIZE NURSING AND ALLIED HEALTH WORKFORCE EDUCATION TRAINING INITIATIVE WITH PROJECT QUEST AND MOTT FOUNDATION
Dr. Zaragoza reported that the District Workforce Development Team, San Antonio College, and St. Philip’s College, have been working with Project Quest during the past year in a Mott Foundation initiative that will increase aggregate enrollments at SAC and SPC by 225 students in high demand health occupations over a three year period.

On a motion by Trustee Rindfuss, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:
“The ACCD Board of Trustees authorizes SAC and SPC to participate in the Project Quest and Mott Foundation Nursing and Allied Health Workforce Education Training Initiative. The colleges will incorporate the cost of FY 07 and FY 08 expansions into the annual budget development process. The District Department of Workforce Development will allocate, from its 2006 budget, $28,203 to provide funding support for FY 06 for this special project.”

9. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY CLA - FACILITIES PLANNING: NEW FACILITIES
Mr. Roland DuBay summarized the review process for Local Policy CLA. Each college was able to make recommendations to the policy. The proposed revisions to the policy include the addition of definitions for terms used in the policy and other revisions for updating, expanding and/or clarifying of provisions.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy CLA – Facilities Planning: New Facilities (Attachment 1) is adopted as presented. Upon adoption this policy supersedes all previous versions of Local Policy CLA.”

10. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DH - EMPLOYEE STANDARDS OF CONDUCT

Ms. Riley reported that the policy was reviewed by the Human Resources Advisory Committee, District Staff, College Presidents, and the Executive Committee. Ms. Riley

stated that the policy defines “moral turpitude” and includes “Acts constituting offense against public administration.”

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DH – Employee Standards of Conduct (Attachment 1) is adopted as presented. Upon adoption this policy supersedes all previous versions of Local Policy DH.”

11. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DGBA - PERSONNEL- MANAGEMENT RELATIONS: EMPLOYEE COMPLAINTS

Trustee Beitzel informed the Board that the original minute order has been revised as stated below.

Trustee McClendon stated that the Board prides itself for the equitable standards it pursues. A program was instituted where employees can bring forward problems of fraud, abuse, and mismanagement and part of this regulation to be passed allows for people who come forward to be protected. Trustee McClendon strongly supports this policy.

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted as revised:

”Proposed Local Policy DGBA – Personnel-Management Relations: Employee Complaints (Attachment 1) is adopted with the following revisions: the words 'or for cooperating with an investigation' are added to the end of the first sentence in the 'Freedom from Retaliation' section, and the following sentence is added as the second sentence in that section: 'The College District reserves the right to decline to indemnify or defend any employee who engages in retaliation in violation of this policy.' Upon adoption this policy supersedes all previous versions of Local Policy DGBA."

12. DISCUSSION AND ACTION ON APPROVAL OF CONSTRUCTION CONTRACT METHOD FOR FACILITIES CONSTRUCTION FOR $450,000,000 GENERAL OBLIGATION BOND ISSUE PROJECTS

Trustee Beitzel asked the administration to submit a report which lists the type of construction management method to be utilized for each project. The Board will review each recommendation for approval.

Trustee Rindfuss expressed his concern on the Construction Manager-at-Risk method and the lack of a fully functioning auditing department to monitor this method. He asked the staff to speak with organizations that have used this method, and learn the problems they have encountered.

Trustee Sprague stated that the Alamo Community College District does have individuals capable of overseeing the Construction Manger-at-Risk method. There are also organizations that have had success with the Construction Manger-at-Risk method.

On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the Competitive Bidding, Design-Build, Construction Manager-Agent, Construction Manager-At-Risk, Competitive Sealed Proposal, and Job Order Contracts as delivery methods to be used for the construction projects included within the $450,000,000 general obligation bond issue.”

The votes were recorded as follows:

Denver McClendon In Favor
Jennifer Ramos In Favor
Marcelo S. Casillas In Favor
Roberto Zárate In Favor
Dr. Gene Sprague In Favor
Gary Beitzel In Favor
James A. Rindfuss Opposed

13. DISCUSSION AND ACTION ON INDEFINITE DELIVERY, INDEFINITE QUANTITY (IDIQ) CONSTRUCTION PROGRAM MANAGEMENT SERVICES, DISTRICT WIDE (RFP NO. 05C-013) – BROADDUS + PROJECT CONTROL
This agenda item will be reviewed in Executive Session.

14. DISCUSSION AND ACTION ON INDEFINITE DELIVERY, INDEFINITE QUANTITY (IDIQ) CONSTRUCTION PROGRAM MANAGEMENT SERVICES, DISTRICT WIDE (RFP NO. 05C-013) – 3D/FOSTER

This agenda item will be reviewed in Executive Session.

15. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Mathematics/Computer Science, be conferred upon Ricardo A. Salinas, and he is granted all rights and privileges of this title upon his retirement.”

“In recognition of his long and distinguished service to San Antonio College, the title of Associate Professor Emeritus, Department of Mathematics/Computer Science, be conferred posthumously upon David S. Sanchez.”

“In recognition of her long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Kinesiology, be conferred upon Sammye J. Smith, and she is granted all rights and privileges of this title effective upon her retirement date.”

16. APPROVAL OF 2005 TAX ASSESSMENT ROLL

Mr. Carlos Ramirez reported that the State Property Tax Code requires the Board of Trustees of the Alamo Community College District to approve the tax roll prepared by the Tax Assessor Collector.

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“The attached 2005 Tax Assessment Roll for the Alamo Community College District as of October 1, 2005 is hereby approved.”

17. CONSIDERATION AND APPROVAL OF A RESOLUTION ESTABLISHING THE ALAMO COMMUNITY COLLEGE DISTRICT’S INTENTION TO REIMBURSE ITSELF FOR THE PRIOR LAWFUL EXPENDITURE OF FUNDS FOR CONSTRUCTING VARIOUS DISTRICT IMPROVEMENTS FROM THE PROCEEDS OF OBLIGATIONS TO BE ISSUED BY THE DISTRICT FOR AUTHORIZED PURPOSES; AUTHORIZING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees approves the reimbursement resolution (Exhibit A).”

James Rindfuss abstained.

18. FINANCIAL REPORTS

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

19. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON NOVEMBER 15, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board of Meeting of the Alamo Community College District Board of Board of Trustees held on December 13, 2005 is hereby approved.”

Agenda Items Include: *20, *21, *22, *23, *24, *25, *26, *27, *28, *29, and *30.

20. APPOINTMENT OF FULL TIME FACULTY, ADJUNCT FACULTY AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Selection of full-time faculty for 2005-2006 academic year, to commence the spring semester January, 2006 as submitted by the Presidents of the Alamo Community College District and shown on the attached lists(s), is hereby approved.

The appointment of adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 4 for the 2005-06 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

21. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $50,000.00.

“The cooperative purchase report for October/November 2005 is hereby accepted.”

22. DISCUSSION AND POSSIBLE ACTION ON COMPETITIVE SEALED PROPOSALS FOR THE NORTHEAST CAMPUS BUILDING RENOVATION, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 06C-022)

“Based on proposals received November 22, 2005, the contract is awarded to J.T. Vaughn Construction Co., Inc. of San Antonio, TX, submitting the base proposal plus alternates 1, 2, 3, 4, 5 that offers the best value for the District in the amount of $6,725,500.00 for the Northeast Campus Building Renovation, for the ACCD Facilities Department (CSP No. 06C-022). A 10% contingency ($672,550.00) is also approved.”

23. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR EXTERIOR PAINTING OF BUILDING 3020 ST. PHILIP’S COLLEGE – SOUTHWEST CAMPUS, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 06M-030R)

“Based on bids received December 1, 2005, the contract is awarded to RST Construction, Inc. of San Antonio, Texas, submitting a low base bid of $92,715.00 for the Exterior Painting of Building 3020 at St. Philip’s College – Southwest Campus, for the ACCD Facilities Department (Bid No. 06M-030R). A 10% contingency ($9,272.00) is also approved.”

24. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on the Financial Status of 2004 Maintenance Tax Notes.

25. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on the Status of Projects Funded by 2004 Maintenance Tax Notes.

26. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET-ASIDE

This is an informational item on the Status of Northeast College Tax Revenue Set-Aside.

27. MONTHLY REPORT OF STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is an informational item on the Status of 2001, 2003, and 2004 Bond Construction Funds.

28. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget transfers and/or amendments as they appear on the Budget Amendment Report and Budget Transfer Report are hereby approved.”

29. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS, NON-GOVERNMENT GRANTS AND GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants (private and public) made to the Alamo Community College District as of NOVEMBER 1, 2005 through NOVEMBER 30, 2005.”

30. INCREASED LAB FEES FOR THE PALO ALTO COLLEGE AVIATION PROGRAM

“The Board of Trustees of the Alamo Community College District hereby authorizes
the Aviation Department of Palo Alto College to adjust the flight lab fees per the attached schedule of fees.”

EXECUTIVE SESSION

Vice Chairman Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 8:35 p.m.

RECONVENE OPEN MEETING

Vice Chairman Zárate reconvened the meeting into Open Session on Tuesday, November 15, 2005 at 9:11 p.m.

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday, January 24, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 9:12 p.m.

Approved for submission to the Board:

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Dr. Daniel R. Derrico
Acting Chancellor

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Prepared by:
Sandra T. Mora
Administrative Assistant