Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
December 14, 2004

CALL TO ORDER AND ROLL CALL

Vice Chair Roberto Zárate called the meeting to order at 6:30 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner *
District 2 Denver McClendon
District 3 Jennifer Ramos
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Vice Chair
District 6 Dr. Gene Sprague *
District 7 Charles J. Conner, Chairman*
District 8 Gary Beitzel, Secretary
District 9 James A. Rindfuss*

*Arrived during closed session

CERTIFICATION AND POSTING OF NOTICE

Vice Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

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CLOSED SESSION

Vice Chair Zárate announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 6:31 p.m.

RECONVENE OPEN MEETING

Chairman Charles Conner reconvened the meeting into Open Session on Tuesday, December 14, 2004 at 7:10 p.m.

INVOCATION

The invocation was given by Dr. Tom Billimek, Chairman of the Psychology Department at San Antonio College (SAC).

MEMORIALS

The following memorials were recognized.

Employee Service Years College Demise
Karen Baker 1995-2004 SPC 10-20-2004
Francis Lanham 1972-1986 SAC 07-31-2004
Mabel C. Smith 1968-1992 SAC 10-05-2004

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

None

CITIZENS TO BE HEARD

Dennis Hartnett, representing Metro Alliance and COPS, addressed the Board regarding the site selection for the Nursing and Allied Health Campus. He stated that his group would like to see the bond pass; however, if the Nursing and Allied Health Campus is placed in the Medical Center area the entire package would be jeopardized. Mr. Hartnett recommended that the Nursing and Allied Health facility be built in the federally designed core empowerment zone.

Joseph Oubre, representing Holy Redeemer Catholic Church and METRO Alliance, stated that their preference for the Nursing and Allied Health facility is at St. Philip’s College. He also stated that consideration also be made in locating the facility in the federally designed core empowerment zone.

Vicente Garcia, representing Neighborhood First Alliance, stated that the alliance support the bond, but does not support the location of the Nursing and Allied Health facility in the Medical Center.

Charles English, representing Jefferson Heights Association, stated the community in the eastside is in need of development and the Nursing Allied Health facility should be located in the eastside.

Nettie Hinton, representing a group of 1300 citizens, stated that the citizens support the Nursing and Allied Health facility at St. Philip’s College.

Nick Pena, representing LULAC, stated his concerns regarding some of the Board’s conflict of interest with locating the facility in the Medical Center. Dr. Sprague clarified that he does not receive salary from the Medical Center.

State Representative Jose Menendez expressed his concerns on the CIP Bond, and strongly feels that the Nursing and Allied Health campus should remain at the St. Philip’s College location.

Carla Vela, Chair of the Tejano Democrats in San Antonio, expressed her concerns regarding the site of the Nursing and Allied Health Campus. She stated that the facility would benefit the community if it is located in the eastside.

Daniel Watford, representing the Community of Churches for the Social Action, stated that if the Nursing and Allied Health Campus is moved to the Medical Center, it will negatively impact all students.

Dr. Thurman Walker urged the Board to explore St. Philip’s College as the location for the Nursing and Allied Health facility.

William Harper addressed some of the history of St. Philip’s College. He also expressed concerns if the Nursing and Allied Health Campus is located in the north side.

Chairman Conner thanked the Citizens to be Heard for their time, concerns, and interest they have expressed for our students and their input on the site selection of the Nursing and Allied Health Campus.

1. ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION

Trustee Beitzel motioned to authorize the attorneys to proceed as discussed in executive session on Item B, regarding potential litigation on behalf of the Alamo Community College District against former or current Trustees, and/or former employees, and/or former attorneys, and others, to recover damages incurred due to breach of duties. Trustee Dr. Weiner seconded the motion, and by unanimous vote of the Board, the motion carried.

Trustee Beitzel motioned that the Board authorize the Chancellor to proceed with settlement actions regarding Civil Action No. SA04CA0637, Alamo Community College District v. National Union Fire Insurance Company of Pittsburg, PA pending in the United States District Court, Western District of Texas, San Antonio Divisions. Trustee Ramos seconded the motion, and by unanimous vote of the Board, the motion carried.

Chairman Conner announced that Item A, the possible purchase/lease of land by the Alamo Community College District for the Nursing and Allied Health Campus, will be discussed in open session

2. CORRECTION AND APPROVAL OF MINUTES

On a motion by Trustee Beitzel, seconded by Trustee McClendon, and by majority vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on November 19, 2004 are hereby approved.”

3. DISCUSSION AND POSSIBLE ACTION ON THE NURSING AND ALLIED HEALTH SITE SELECTION

Dr. Kelly announced that by unanimous action in previous meetings, the Board approved the $450 million CIP Bond to be placed on the February 5 ballot for consideration. The item left to be determined was the site/or possible selection of a site for the new Nursing and Allied Health Campus. Dr. Kelly explained that the Citizen’s Overview Committee provided the Board a separate selection criteria which were adopted. The criteria were then analyzed by two separate outside consulting firms, as well as the district. Discussions, questions, answers, and presentations occurred, and Dr. Kelly believed the Board can now proceed with this item.

Chairman Conner indicated that there are approximately 700 students waiting for entrance into our Community Colleges Nursing and Allied Health programs. According to Chairman Conner, this number does not begin to reflect the demand of an additional 3,000 students who are currently on the Nursing and Allied Health waiting list. ACCD colleges have grown by 41% with a current enrollment exceeding 50,000 students in the last six years; however the ACCD only has facilities for less than 40,000 students. The Board anticipates future growth of more than 80,000 students by 2015. Chairman Conner urged everyone to help pass the CIP Bond.

Dr. Kelly summarized the criteria and analysis which was developed by an outside consultant and also reviewed the charts on bus routes, resident location of current nursing and allied health students, and residence location of all current students.

Discussion among the Trustees followed regarding the possible action on the Nursing and Allied Health Campus site selection.

Listed below are the resource distributions.

St. Philip’s College $ 31 Million
San Antonio College $ 37 Million
Northeast New Campus $125 Million
Nursing and Allied Health Campus $100 Million
Information Technology $ 19 Million
Northwest Vista College $ 87 Million
Palo Alto College $ 51 Million

Dr. Kelly provided an explanation on this plan, and stated that the CIP Bond should enhance and enrich all of the colleges.

On a motion by Trustee Ramos, seconded by Trustee Casillas and pending on the approval of the Bond election on February 5, 2005, the location of the Nursing and Allied Health Campus within the designated Federally Empowerment Zone Core Area was recommended.

In Favor: Trustees Casillas, McClendon, and Ramos. Opposed: Trustees Beitzel, Conner, Rindfuss, Dr. Sprague, Dr. Wiener, and Zárate. The motion failed by majority vote.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and pending approval of the Bond election on February 5, 2005, the location of the Nursing and Allied Health Campus at the Medical Center was recommended.

In Favor: Trustees Beitzel, Conner, Rindfuss, Dr. Sprague, and Dr. Weiner. Opposed: Trustees Casillas, McClendon, Ramos, and Zárate. The motion passed by majority vote of the Board.

4. DISCUSSION AND POSSIBLE ACTION REGARDING TRUSTEE APPOINTMENTS TO TAX INCREMENT REINVESTMENT ZONE BOARDS

Chairman Conner appointed the following Trustees to TIRZ Boards:

Trustee McClendon Intercity TIRZ #11
Trustee Casillas Lackland Hills TIRZ #13
Trustee Zárate Plaza Fortuna TIRZ #12
Trustee Ramos Houston Street TIRZ #9
Trustee Casillas Sky Harbor TIRZ #14
Trustee McClendon Northeast Crossing TIRZ #15
**Trustee Ramos Brookside TIRZ #7

**While ACCD does not appoint members directly to this board, it has elected Trustee Ramos as its representative.

5. CHANCELLOR’S REPORT

Dr. Kelly provided a brief report on the following:

• Achieving the Dream: The ACCD is engaged in a national project to improve student success. The project called Achieving the Dream is perhaps the most significant national focus on improving student learning in the history of the American community college movement.
• Possible Uses for 2003-2004 End of Year Budget Surplus
• Participation in Community Events

6. GRANTING OF TITLE OF EMERITUS STATUS

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of his long and distinguished service to St. Philip’s College, the title of Assistant Professor Emeritus, be conferred upon George E. Smith, and he is granted all rights and privileges of this title effective upon his retirement date.”

It was recommended that a special ceremony be coordinated for all personnel granted Emeritus status.

7. DISCUSSION AND POSSIBLE ACTION ON THE CITY OF SAN ANTONIO PROPOSED TAX INCREMENT FINANCING (TIF) PROPOSALS

Trustee Beitzel moved that we should not authorize the District’s participation in the proposed TIFs for the following reasons:

• Education and training of students is the District’s mission, not land development.
• The new construction programs associated with these TIFs will result in an increased number of students for the district’s colleges; however, they will not provide the increased tax base to support the increased college workload. Instead, the property taxes would be turned over to the land developers.
• At the same time, we will consider asking the current taxpayers to absorb an extra three cents for every $100,000 valuation in support of the Bond issue. Thus, we would be unfairly burdening the present taxpayers who will have to underwrite the cost of the additional students.
• From the County or City perspective, there are some advantages to these TIFs. Land development or redevelopment is more in line with their mission, and TIFs are a tool they have to help them accomplish that mission. The College District’s role in the economic development of the City and County is to provide the quality trained and educated workforce, and the property tax is one of the District’s primary resources to help accomplish our mission.

Seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:

“After thorough analysis and deliberation of the eight proposed TIFs as presented by the City of San Antonio, in Exhibit A, The Board of Trustee hereby does not authorize District participation in the proposed TIFs.

8. RETURN TO FUND BALANCE $1 MILLION FRONTED FOR THE CONTRACTS FOR THE MASTER PLANNING AND PROGRAMMING OF NORTHEAST COLLEGE AND NORTHWEST VISTA COLLEGE

On a motion by Trustee Zárate, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the Chancellor’s recommendation that $1 million of the 2003 – 2004 end of year budget balance be placed in the unrestricted fund balance to replace that same amount that was fronted to pay for the contracts for the master planning and programming of the Northeast College and Northwest Vista College.”

9. FINANCIAL REPORTS

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

10. ACCEPTANCE OF ANNUAL FINANCIAL REPORT FOR ACCD

Trustee McClendon congratulated Carlos Ramirez and staff for an excellent job they have done in administering district money.

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“The Annual Financial Report for the fiscal year ended August 31, 2004 of the Alamo Community College District audited by Garza/Gonzalez & Associates, CPA’s, is hereby accepted.”

11. DISCUSSION AND POSSIBLE ACTION ON INCREASING THE EXEMPTION FOR SENIOR AND DISABLED CITIZENS

This item was removed from the agenda as requested by Chancellor Kelly. No action was taken.

12. DISCUSSION AND POSSIBLE ACTION TO INCREASE ADMINISTRATIVE AUTHORITY TO AWARD PURCHASES

Trustee Rindfuss recommended a substitute to the motion of $25,000 instead of $50,000

Chairman Conner commented that the Board has to depend on the staff, administrators, and Dr. Kelly to administer contracts properly. He stated that the monthly reporting is required, but that the Board can still request anything needed from the staff and administrators.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees authorizes the Chancellor, or his designee, to award individual purchases up to $50,000. Additionally, ‘cooperative purchases’ valued at $50,000 or more will be reported to the Board monthly.”

13. DISCUSSION AND POSSIBLE ACTION ON ADOPTION OF FEE SCHEDULE GUIDELINES FOR ARCHITECTURAL AND ENGINEERING PROFESSIONAL SERVICES

Trustee McClendon asked Mrs. O’Nave to explain Fee Schedule Guidelines for Architectural and Engineering Professional Services. Ms. O’Nave stated that many public institutions have their fee schedule published. In light of possible large amount of future construction projects, it is time for the district to have an adopted fee schedule which will be strictly related to design and construction projects.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves the attached fee schedule guidelines dated 12/14/04 for architects and engineers for Basic Services for ACCD. The schedule establishes a guideline for entering into phase two (fee negotiations) of the State-mandated ‘two-step’ process for obtaining A/E design services.”

14. RECOMMENDATION FOR APPROVAL OF REVISION OF LOCAL POLICY BBE – BOARD MEMBERS: AUTHORITY

On a substitute motion by Trustee Rindfuss, seconded by Trustee Dr. Weiner, and by majority vote of the Board, the amended motion of changing “less than $50,000” to “less than $25,000” failed.

On a motion by Trustee Beitzel, seconded by Trustee Zárate, and by majority vote of the Board, the following minute order was adopted:

“Local Policy BBE – Board Members: Authority (Attachment 1) is revised as follows: under “Contracts and Agreements,” change ”less than $15,000” to “less than $50,000.”

15. RECOMMENDATION FOR DELETION OF LOCAL POLICY BCE – BOARD INTERNAL ORGANIZATION: ADVISORY COMMITTEES

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by majority vote of the Board, the following minute order was adopted:

“Local Policy BCE – Board Internal Organization: Advisory Committee (Attachment 1) is hereby deleted.”

16. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY BFA1 – CHANCELLOR: QUALIFICATIONS AND DUTIES

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy BFA1 – Chancellor: Qualifications and Duties (Attachment 1) is adopted as presented.”

17. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY BG – ADMINISTRATIVE ORGANIZATION PLAN

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy BG – Administrative Organization Plan (Attachment 1) is adopted as presented.”

18. RECOMMENDATION FOR DELETION OF EXHIBIT BGA – ADMINISTRATIVE ORGANIZATION PLAN: ORGANIZATION CHARTS

District and college organization charts shall be developed and posted on the appropriate district or college websites. They can also be updated online and will not require Board action.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Exhibit BGA – Administrative Organization Plan: Organization Charts (Attachment 1) is hereby deleted.”

19. REVIEW AND RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL POLICY DA – EMPLOYMENT OBJECTIVES

This is a new policy and will be the first policy in the “Personnel” section of the policy manual, which provides the overall vision for employee for Employee Section and Development.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DA – Employment Objectives (Attachment 1) is adopted as presented.”

20. RECOMMENDATION FOR ADOPTION OF PROPOSED LOCAL DAA – EMPLOYMENT OBJECTIVES: EQUAL EMPLOYMENT OPPORTUNITY

The current policy contains substantial legal information that is incorporated in other policies so it can be shortened to what is actually needed in the Local Policy.

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Proposed Local Policy DAA – Employment Objectives: Equal Employment Opportunity (Attachment 1) is adopted as presented.”

21. RECOMMENDATION FOR REVISION OF LOCAL POLICY DEE – COMPENSATION AND BENEFITS: EXPENSE REIMBURSEMENT

Trustee Beitzel explained that the current policy has Vice Chancellor for Fiscal Affairs and the proposed revision replaces “Vice Chancellor for Fiscal Affairs” with “District Director for Finance and Accounting.”

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Local Policy DEE – Compensation and Benefits: Expense Reimbursement (Attachment 1) is revised as follows: replace “Vice Chancellor for Fiscal Affairs“ with “District Director for Finance and Accounting.”

22. RECOMMENDATION FOR APPROVAL OF REVISION OF LOCAL POLICIES DF – RETIREMENT PROGRAMS, AND DEF – COMPENSATION AND BENEFITS: RECOGNITION AND AWARDS

On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:

“Local Policies DF – Retirement Programs (Attachment 1) and DEF – Compensation and Benefits: Recognitions and Awards (Attachment 2) are revised as follows: the “Emeritus Status” section is moved from Local Policy DF (Attachment 1) to Local Policy DEF (Attachment 2).”

23. RECOMMENDATION FOR REVIEW OF GRANT PROPOSAL INCENTIVE PROGRAM

On a motion by Trustee Beitzel, and seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Chancellor is directed to initiate a review of the Grant Proposal Incentive Program as provided in Local Policy DEF (Attachment 1), and to present the results of the review to the Policy and Long-Range Planning Committee at the January 2005 committee meeting with a recommendation for continuation, deletion, or revision of the provision.”

24. DISCUSSION AND POSSIBLE ACTION ON INCREASE IN CONTRACT AWARD TO CERTIFIED/LVI ENVIRONMENTAL SERVICES, INC. FOR CSP NO. 03C-051, ASBESTOS ABATEMENT, LEAD BASED PAINT SURFACE PREPARATION, AND PIGEON GUANO CLEAN-UP FOR THE BRACKENRIDGE SCHOOL BUILDING

On a motion by Trustee McClendon, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves an increase of $9,000.00 to the contract contingency with Certified/LVI Environmental Services, Inc. for CSP No. 03C-051, Asbestos Abatement, Lead Based Paint Surface Preparation, and Pigeon Guano Clean-up for the Brackenridge School Building, exact amount to be contingent on determination of final disposal cost. Estimated total for the project is $32, 957.”

25. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF NEGOTIATED FEE FOR PHASE II DESIGN SERVICES FOR ELEVATOR REPLACEMENT AND MODIFICATION, ST. PHILIP’S COLLEGE AND SAN ANTONIO COLLEGE – RFP 04M-023

On a motion by Trustee Zárate, seconded by Trustee Mr. Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Rehler, Vaughn and Koone, Inc. in the amount of $25,600.00 for Phase II Design Services for Elevator Replacement and Modification, St. Philip’s College and San Antonio College RFP 04M-023.”

26. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF NEGOTIATED FEE FOR PROFESSIONAL SERVICES FOR MASTER PLANNING AND PROGRAMMING, NORTHWEST VISTA COLLEGE – RFP 05C-011

On a motion by Trustee Zárate, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Alamo Architects, Inc. in the amount of $429,422.00 for Professional Services for Master Planning and Programming, Northwest Vista College, RFP 05C-011.”
26.

27. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF NEGOTIATED FEE
FOR PROFESSIONAL SERVICES FOR MASTER PLANNING AND
PROGRAMMING, NORTHEAST COLLEGE – RFP 05C-011

On a motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Ford Powell & Carson Architects & Planners, Inc. in the amount of $458,520.00 for Professional Services for Master Planning and Programming, Northeast College, RFP 05C-011.”

28. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF TWO NEGOTIATED
CHANGE ORDERS FOR MULTI-CAMPUS CONSTRUCTION PROJECTS, PALO
ALTO COLLEGE (PAC), PACKAGE ‘C’, CSP No. 03C-096 – ‘CHANGE ORDER
NUMBER 3’ FOR DINNING HALL ADDITION AND ‘CHANGE ORDER NUMBER 5’
TO INCREASE CONTINGENCY FOR UTILITY REPAIRS/SOIL REMOVAL FOR
BUILDING ‘G’

Trustee Zárate raised some concerns on the significant total request for package ‘C’, CSP No. 03C-096 on the increase of $153,458.00.

Mrs. O’Nave informed the Board that the $83,000.00 is included in the existing contingency – only the $70,000.00 exceeds the contingency amount and requires approval for an increase in the contingency.

On a motion by Trustee Casillas, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves change order number 3 for the Palo Alto College Dining Hall Addition in the amount of $83,006, plus 246 calendar days. The date of completion with this change order is June 18, 2005. Also, change order number 5

for the Palo Alto College Utility Repairs/Soil Removal from Building ‘G’, in the amount of $70,542.00 with the contingency increase from 9.3% to 10.74%. The overall cost for Package ‘C’ shall not exceed $5,271,564.00, with a revised contingency amount of $511, 349.00. Both of these change orders are for Multi-Campus Construction Projects, Package ‘C’, CSP No. 03C-096 for G. W. Mitchell & Sons, Inc.

29. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING OF DECEMBER 14, 2004

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on December 14, 2004 is hereby approved:

Agenda Items Include: *30, *31, *32, *33, *34, *35, *36, *37, *38 and *39.”

30. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“The appointment of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 4 for the 2004-05 year is hereby approved. Further Board action will not be required for these persons to teach in
the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

31. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is strictly an informational item on financial status of 2004 maintenance tax notes.

32. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on status of projects funded by 2004 maintenance tax notes.

33. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is strictly an informational item on the Northeast College tax revenue set aside.

34. MONTHLY REPORT ON STATUS OF 2001, 2003, AND 2004 BOND CONSTRUCTION FUNDS

This is an information item on status of 2001, 2003, and 2004 bond construction funds.

35. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

36. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNTIY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as NOVEMBER 1, 2004 through NOVEMBER 24, 2004.”

37. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE PURCHASE OF AUTOMOTIVE TRAINING EQUIPMENT, FOR THE AUTOMOTIVE TECHNOLOGY DEPARTMENT AT ST. PHILIP’S COLLEGE (BID No. 05A-023)

“Based on bids received November 32, 2004, the contract is awarded to ATech
Training Incorporated, of Walton, Kentucky, submitting the low bid of $48, 187.00 for the Purchase of Automotive Training Equipment, for the Automotive Technology
Department at St. Philip’s College (Bid No. 05A-023).”

38. DISCUSSION AND POSSIBLE ACTION ON PROPOSALS FOR THE ANNUAL CONTRACT FOR EXCESS WORKERS’ COMPENSATION INSURANCE COVERAGE (RFP No. 05A-012) FOR THE HUMAN RESOURCE DEPARTMENT

“Based on the proposal and options received October 19, 2004, the Board of Trustees awards the contract for Excess Workers’ Compensation Insurance Coverage (RFP #05A-012) to Alamo Insurance Group of San Antonio, TX, Midwest Employers Casualty (Option 0067896) which offers the best overall value to the District with a $250,000 retention and a multiplier of .0234 per $100 of payroll (estimated annual premium of $29, 548). The initial contract period is for one (1) year beginning January 1, 2005 and ending January 1, 2006, with an option to extend for an additional three (3) one (1) year increments, if the renewal terms are deemed by ACCD to be competitive with current market conditions.”

39. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $25,000.00

“The cooperative purchase report for October/November 2004 is hereby accepted.

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for February 15, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:33 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor