| What
responsibilities do I have under a discretionary
grant? |
 |
Performing
the work promised in the application |
|
Exercising
proper stewardship of federal funds |
|
Learning
and following all legal and regulatory requirements |
|
Demonstrating
and measuring progress towards achievement
of project goals |
|
Documenting
project activities |
|
Reporting
all required information to the funding
agency |
| |
| What
is grant management? |
|
Performing
the substantive activities related to the
project's professional discipline or field
of endeavor |
|
Managing
the personnel and the other administrative
aspects of a project |
|
Learning
and following the various requirements of
law and regulation that govern federally
funded projects |
|
Undertaking
the whole project within the framework of
the organization that has received the grant
and is sponsoring the project activities
|
| |
| Regulations:
Order of Precedence |
|
Legislation
|
|
Program
Regulations and Policies |
|
Agency
Administrative Regulations (e.g., EDGAR)
|
| |
 |
PART
75-Direct Grant Programs |
| |
|
PART
80- Uniform Administrative Requirements
for Grants and Cooperative Agreements to
State and Governments |
|
OMB
Circulars |
| |
|
A-21
Cost Principles |
| |
|
A-110
Administrative Requirements (2 CFR Part
215) |
| |
|
A-133
Audits and Requirements |
|
Agency
Directives and Bulletins Guidance |
| |
| What
are regulations? |
|
Program
regulations are rules that apply to all
applicants and/or grantees under a particular
program. They implement legislation passed
by Congress to authorize a specific program,
and include applicant and participant eligibility
criteria, nature of activities funded, allowability
of certain costs, criteria under which applications
will be selected for funding, and other
relevant information. |
|
Administrative
regulations apply to all grantees regardless
of the program. They implement guidance
from OMB contained in circulars, Presidential
Executive Orders, and legislation that affects
all applicants for, or recipients of, federal
grants and cooperative agreements. (EDGAR
- Education Department General Administrative
Regulations) |
| |
| Programmatic
Grant Management |
|
Key
Personnel |
| |
|
Key
personnel hired and resumes sent to the
funding agency for approval |
| |
|
Purpose
and duties specified and documented |
| |
|
Changes
in key personnel approved |
|
Annual
significant progress demonstrated |
|
Changes
in project scope and objectives, if any,
approved |
|
Interim
performance and evaluation reports meet
reporting standards and are submitted on
time |
|
Final
evaluation report sent within 90 days after
the end of the project period |
| |
| Fiscal
Grant Management |
|
Expenditures
|
| |
|
Allowable
(either permitted or not specifically prohibited) |
| |
|
Allowable
necessary for project success |
| |
|
Reasonable
costs that would be incurred by “prudent”
person |
|
Good
Recordkeeping |
|
Drawdowns |
| |
|
No
excessive drawdowns. Draw only enough cash
to meet grant's immediate need. |
| |
|
3-day
rule between drawdown and pay out of funds
applied |
|
Audits
- Internal audit done by independent auditors
in response to requirements of OMB Circular
A-133 and copies sent to the address given
in the attachments that accompany your Grant
Award Notification |
| |
Internet
Resources |
 |
Education
Department General Administrative Regulations
(EDGAR)
(http://www.ed.gov/funding.html) |
| |
OMB
Circulars
(http://www.whitehouse.gov/omb/circulars) |
| |
U.S. Department of Education
(http://www.ed.gov/)
|
| |
Federal
Information Center
(http://permanent.access.gpo.gov/lps23/fic-2.htm)
|
| |
Federal
Legislation
(http://thomas.loc.gov/)
|
| |
Federal
Register
(http://www.gpoaccess.gov/fr/index.html)
|
| |
Protection
of Human Subjects in Research (http://www.ed.gov/about/offices/list/ocfo/humansub.htm) |
| |
The
Foundation Center
(http://www.fdncenter.org/)
|
| |
U.S.
Government Online Bookstores
(http://bookstore.gpo.gov/) |
| |
U.S.
Government Depository Libraries
(www.gpoaccess.gov/libraries.html) |
