Vice Chancellor for Administration

Goal IV. Capacity to Serve
Acquisitions
• ACCD’s P-Card details are being completed based on a training seminar on Smart Data On-Line (SDOL) conducted by JPMorgan Chase Bank (the ACCD vendor for P-Card and Travel Card) which was attended by Elizabeth Alvarado, Mary Brogan, Sylvia Morgan and Dwight Gillespie on October 17 in Austin. The training program provided operational information for P-Card administrators. Elizabeth Alvarado and Sylvia Morgan also attended the State of Texas Payment Card Conference held the following day. The conference covered a variety of topics dealing with fuel, procurement and travel cards. The information gained at these meetings will be very valuable as we implement the ACCD Fuel Card, P-Card and Travel Card programs.

• The St. Philip’s College (SPC) Copy Center and the District Print Shop successfully completed a large number of projects related to the SPC Homecoming Weekend during this reporting period.
• Student Handbooks for the SPC Educational Support Services department totaling 8000 full color impressions were also completed.

• Visits to the Distribution Center to provide “real world” training on safety and logistics issues to local company employees are being arranged by the Continuing Education department at San Antonio College (SAC). These visits will occur once or twice a month for 10 or 15 employees.

Department of Public Safety
• During the week of October 17-23, Department of Public Safety (DPS) members responded to 639 calls for service.
• DPS officers issued 101 Crime Prevention Reminders district wide as part of our crime prevention efforts.
• DPS officers provided 23 instances of Community Policing services such as safety escorts and participating in student orientations.

Employee Services
• Training and Employee Development Unit
• The Alamo Leadership Academy for Success (ALAS) Leadership Program Module II attended by 23 employees and seven committee members was completed.
• The new Customer Service Certification Program Module I at SPC attended by 14 employees was completed.

Facilities Operations and Construction Management
• Demonstrations of the Team Board, an interactive whiteboard system, were conducted at 7990 Pat Booker Road for the Northeast Lakeview College faculty.
• The last precast concrete posts for the Capital Improvement Program (CIP) parking garage at SAC were installed. The contractor is working on constructing the exterior façade, the concrete topping slabs and other details necessary to have the parking garage complete and ready by the start of the Spring 2008 semester.
• Morningside Ministries received a demonstration of several white board systems including the Team Board, Wall Talkers and Smart Boards, which are technologies that will be used in the new buildings constructed under the CIP. This was an excellent occasion for Facilities to serve as a resource on new technology and to strengthen ties with an organization like Morningside Ministries which provides services to the community as well as potential employment opportunities for our graduates.

Information Technologies
• ACCD IT collaborated with the IT department at SAC to conduct an open forum concerning the email migration to our new Exchange Server environment. Two sessions were conducted and a total of 35 employees attended the sessions. Attendees raised excellent questions regarding the migration and shared their email system concerns. The session will serve as a model for future sessions at the other college and district sites.
• District IT conducted a detail review of our current Incident Management and Problem Management practices. The new process will allow IT to effectively create and track all IT incidents and Service Work orders.
• Client Services met with the Material Management department to study their technology needs. As a result several projects were initiated to improve Material Management processes through effective use of technology.

Titan/Banner Project Office (also known as Project Management Office)
• In collaboration with the Continuity Committee leadership, Jill Weston, Process Functional Manager, presented a new file sharing system, accessible by all employees, for Banner project papers and ACCD Official Academic Calendars, Registration Timelines, Enrollment Services procedures/processes, and approved Continuity Committee recommendations. Further expansion and development of the file share is planned.
• Visited SPC to share current project status, organization and direction with key offices involved with the Banner Student module implementation.

Goal I. Access To Higher Education
The Department of Financial Services has awarded $77,999,413 to 21,595 (unduplicated) students.

The Department of Student and Community Program Development’s Eastside, Southside, and Westside Community Education Centers participated in outreach and informational ACCD presentations at City of SA Margarita Huantes Center and Albert Benavides Center Literacy and Education Fair(s), Billa Adult Learning Center, Positive Solutions, and Housing Authority of Bexar County. The CECs also conducted informational presentations at Memorial HS, Kennedy HS, John Jay HS (College and Career Day), Baptist Child and Family Services/PAL Center, and the ACE Academy.

Dr. Eric Reno and Dr. Eduardo Conrado are hosting Paul McKillop, a representative from Isle of Wight College in England. Mr. McKillop is visiting San Antonio to discuss the possibility of international student exchanges and to tour our colleges. He will also meet with Dr. Alba De Leon and Dr. Jon Lee to discuss academic issues, assessment and accreditation, and with Mr. John Strybos, to discuss new construction of facilities.

Goal II. Student Support
The Department of Student and Community Program Development’s Lackland AFB Team assisted in the registration of Fall II students (SPC) at LAFB. Enrollment figures as of 10-19-07 reflect 22 courses with 529 enrollments (duplicated head count.)

Goal III. Workforce Development
To date, the Westside Education and Training Center enrolled 752 students and the Central Texas Technology Center enrolled 866 students.

Dr. Zaragoza presented the Career And Technology Leadership plaques to McCollum and Harlandale High Schools principals at the October Board meeting of the Harlandale ISD Board of Directors.

Goal IV. Capacity to Serve
The SOAR team prepared the following reports: transfer rates by technical –v-academic major to the Best CC committee; Executive Report on the Workforce Education Program Review Measures for the VC of Workforce Ed; NLC Fall headcount, FTSE, credit hrs, contact hours for VC Admin; Fall 2007 FTSE data by college for College Library Directors, and Bexar County population data for fiscal affairs.

Goal V. Organizational Communication
The Palo Alto College Natatorium will host the South Texas age group swimming championships to be held in July of 2008.

The District Director of Student and Community Program Development finalized Comet Connection (2+2 agreement) between the ACCD and UT Dallas.

The Office of Communications wrote and distributed press releases on audit reports by the Coordinating Board and the Texas State Auditors Office reflecting excellent fiscal management and accuracy of reporting by the Alamo Community Colleges, and on La Familia Technology Nights to be held the week of October 22 at the Westside and Eastside Community Education and Technology Centers.

Noe Ortiz, Northwest Vista College Director of Financial Services, was elected to the Texas Association of Student Financial Aid Administrators for 2007-08.