Vice Chancellor for Administration

Goal IV. Capacity to Serve
Department of Public Safety
• During the week of November 7-13, Department of Public Safety (DPS) members responded to 645 calls for service.
• DPS officers issued 102 Crime Prevention Reminders district wide as part of our crime prevention efforts.
• DPS officers provided 30 instances of Community Policing services such as safety escorts and participating in student orientations.

Facilities Operations and Construction Management
• Facilities personnel participated in the Procurement Card training seminar. The Procurement Card will be used by Facilities to accommodate purchasing of Facilities items.
• Project scoping meetings were held with consultants that will work on the First Responders Academy, District Wide Space Inventory and Space Utilization and updated District Wide Master Plans. The information that results from these studies will be used in preparing for the next Capital Improvement Bond.
• Consultants are preparing construction documents to place building numbers on all ACCD Buildings. This is a 2006 International Building Code compliance requirement. This change will assist Emergency Services personnel in locating buildings in the event of an emergency.

Fiscal Affairs
• The Chief Budget Officer continues to work with Dr. Carlos Ayala, Strategic Planning Coordinator, in developing a Performance Budget model.
• The Chief Budget Officer is working with the Student Outcomes, Assessments and Research office in developing a new reporting format and with Information Technologies (IT), in developing new SAS reports, as well as working with Al LePage to enhance current Banner Finance functionality and reporting. Met with Usha Venkat of IT to research automatic backup capabilities.
• The Chief Bursar is working closely with the external auditors to respond to questions they may have regarding billing/receivables. Also coordinating with the architect on the construction of the business offices at St. Philip’s College (SPC) and Northeast Lakeview College (NLC). The 2007 Legislative Budget Board Fee Survey has been completed.
• The Coordinator of Student Accounting provided additional SIS training to the SPC Business Office.
• The College Bursars have created a revised billing process to provide additional billings to students with balances (Installments and SIS).
• The District’s external auditors are completing final fieldwork. Drafts of the District and separate NLC financial reports have been provided to the auditors.

Goal I. Access To Higher Education
The Department of Financial Services has awarded $80,610,520 to 22,044 (unduplicated) students.

The Department of Student and Community Program Development’s Community Education Centers (CEC) have administered Accuplacer Placement exams to Parent Child Incorporated (PCI) employees, prospective dual credit students from Southwest Preparatory Academy, and the seniors of Southwest HS.

The Department of Communications fulfilled 112 orders for college catalogs.

Goal II. Student Support
The Office of International Programs hosted the Eighth Annual International Week Opening Ceremony at the Killen Center. Dr. George McLemore, retired UTPA professor of communication, Fulbright scholar, and Peace Corps volunteer, was our invited guest and keynote speaker. Cooperative States for Scholarship (CASS) teachers, and their coordinator, Julia Jarrell, also addressed the group. Dr. Federico Zaragoza gave the closing remarks.

Goal III. Workforce Development
Conducted preliminary review and writing a report regarding a new program proposal for an AAS degree and ATC award from Northeast Lakeview College for Echocardiology and Vascular Technology (Diagnostic Cardiovascular Sonography). Dr. Estelle Sit surveyed Austin Community College, Dallas County Community College District, Alvin Community College, St. Philip’s College, and THECB Assistant Commissioner to inquire about their respective sonography programs and/or clarify other related program details. A report was provided to the CEC committee.

The Floresville ISD and New Braunfels – Central Texas Technology Center expansion projects will be presented to the Board of Trustees during the December Board of Trustees meeting. The Memorandum of Agreement is being reviewed by ACCD legal counsel.

Goal IV. Capacity to Serve
The SOAR team provided technical assistance to IT on their survey for On-Line Teaching tools; the SOAR Director represented the ACCD at a TAIR Data Committee; and in collaboration with the Dean of Performance Management from NVC convened the initial IR Governance Committee and will provide staff support to the Co-Chairs of this committee in subsequent meetings.

Goal V. Organizational Communication
The Department of Communications has updated the main web page with news stories, ACCD CIP Citizens’ Advisory Committee agenda and minutes, posted Spring registration announcement, and updated special PowerPoint presentation.