Vice Chancellor for Administration

Goal IV. Capacity to Serve
Acquisitions, Materiel Management and Print Services
• Work continues on finding a solution which would allow Print Services the integrated processing of jobs from origination to chargeback. This includes work orders, job estimating, order tracking inventory control, and automated billing.
• Our most recent “Last Look” on surplus property has been completed. Items which were not claimed by internal departments will be offered on-line to the bidding public from February 4-14, 2008. Pickup dates for winning bidders will be February 15- 19, 2008. 
• Materiel Management hosted a visit with Mr. Steven Lewis, Director of Service, Trade, and Industry in the CE Department at SAC and employees from Wilson Industries on January 17, 2008. The visit included a tour of the District Distribution Center and a discussion on logistics and safety in a warehouse environment.
• We are pleased to report that Acquisitions has been identified as having the largest participation rate in the United Way campaign for a department of its size in the District. Thank you to each participant.

Banner Projects Office
• Prepared and distributed a recommendation document identifying 13 improvements to simplify, expedite and increase better communications for requests to access the Banner Finance system, and requested feedback for go-forward implementation of cited improvements from respective process owners and enactors of Banner Access Requests.
• Completed testing on the daily published Banner E-Print reports that allow key Fiscal Affairs and Budget Office personnel to monitor all aspects of Banner Finance employee security setups for either inquiry or update capabilities. Modifications to eight existing and five new reports to be put into production this week by IT. Two additional reports are still in development.
• Researched best practices among benchmark colleges for an ACCD consolidated catalog. First phase targets combining individual college narratives into a single format. Assisted with preparation of first draft of the Single Catalog’s Admissions section and distributed to the Continuity Committee for approval.   

Department of Public Safety
• St. Phillip’s College case update regarding the November 2006 aggravated robbery of a female student: The individual who was identified by DPS investigation as the person responsible entered a guilty plea to the crime and received a 20 year prison sentence with a requirement to serve a minimum of 10 years before being eligible for parole. Case closed.
• San Antonio College case update regarding three vehicle burglaries in January 2008: DPS identified the person responsible for the burglaries and cases will be filed with the Bexar County District Attorney’s Office on behalf of the complainants who are students at SAC. Stolen property that belonged to the complaints were recovered and returned to them. The suspect in these cases is not a student and not affiliated with ACCD. As a result of DPS’ investigation, two additional vehicle burglaries that occurred in the city of San Antonio were cleaned up and stolen property was recovered. The investigation continues.
• During the week beginning January 23 and ending January 29, Department of Public Safety (DPS) members responded to or generated 546 calls for service. These include:
o DPS officers responded to 3 instances of emergency call box notifications.
o DPS officers conducted 6 instances of emergency call box testing.
o DPS officers conducted 197 instances of building/facilities security walk throughs.
o DPS officers responded to 6 instances of assistance with sick/injured persons.
• DPS officers issued 67 Crime Prevention Reminders district wide as part of our crime prevention efforts through making our community members aware of circumstances lending themselves to an opportunity for the loss of district and personal property.
• DPS officers provided 47 instances of Community Policing services such as safety escorts, participating in student/employee orientations to our community.

Facilities
• The Request for Proposals (RFP) for contract housekeeping services at several new locations was prepared. Given the demands for quality care of current facilities and with new buildings coming online in 2008 and 2009, ACCD is faced with the challenge of hiring sufficient housekeeping staff. Outsourcing is being considered as an option to address this expanding need. Meetings have been held with staff councils and users to keep Faculty and Staff informed on upcoming changes.
• Furniture Fixtures and Equipment (FFE) “best value” meetings are being held with the faculty, staff and consultants. The goal is to develop FFE systems that are cost effective and unique to each college with improved service.
• Final steps are being completed to implement a pilot fuel card program. Target date is February 18. The Fuel Card program will make it possible for ACCD vehicles to be refueled and repaired at a variety of locations near their campuses.

Fiscal Affairs
Based on final Fall 2007 enrollments, year-to-date revenues have been determined. The numbers indicate that three of the colleges’ collections are within 1% of the projections and two colleges have more than 8% above or below the projections.

Information Technologies
The decision has been made to organize all of ACCD’s telephone numbers into a new common telephone exchange (three digit prefix), including the Voice over Internet Protocol (VoIP) telephone system project. This will support access to ACCD via a single exchange for members of the community. Additionally, it will support a single contact for similar services across the colleges, and also unify internal and external upgrades for customer convenience. It will also allow for a “technically” less complex and lower risk migration process and enable “5-digit dialing” within the organization.

Goal I. Access To Higher Education
The Department of Financial Services has awarded $90,153,920 to 25,635 (unduplicated) students for 2007-2008.

The Community Education Centers (Southside, Eastside, and Westside) administered Accuplacer exams to prospective ACCD students at Jefferson HS, Natalia Adult Education Center, and the ACE Academy.

The Community Education Center staff manned the ACCD information booth at the National Veterans Summit 2208 Expo at the El Tropicano Hotel downtown over the weekend, provided Financial Aid information and assisted with individual processing of applications at Highlands HS, and for employees of SAWS on Mission Rd, provided college informational presentations at Positive Solutions, MLK March, Harlandale HS, McCollum HS, Tejeda Academy, and via a tour of the WETC for AVANCE participants. And the Westside Community Education Center developed a GED flyer to promote GED programs at the WETC.

Goal II. Student Support
District Director of Student and Community Program Development continues to convene the district-wide RETENTION committee and BEST Community College committee.

Goal III. Workforce Development
The ACCD Board of Trustees and City of San Antonio City Council approved a $100,000 allocation to support the newly established Greater Bexar P-16 Plus Council. Dr. Bruce Leslie is one of the core members of the P-16 Plus Council.

Sixty-two individuals are participating in a Middle College model at the WETC in partnership with Edgewood Independent School District.

The Westside Education and Training Center is serving the needs of the Limited English Proficiency and lower-level literacy population, which are the basis of the Vocational ESL initiative. The project, “Within Reach: Pathways to Success for the Limited English Proficient,” is being funded through the Texas Workforce Commission and JPMorganChase. The number served in these courses to date at the WETC totals 353.

Goal IV. Capacity to Serve
The SOAR Director: presented on the ACCD’s Key Performance Indicators at San Antonio College and Spring 2008 First Day Enrollment Status Report to the Chancellor’s Executive Committee; provided enrollment data on Flex students to the Assoc. VC of Communications; semester credit hours and FTSE without Dual Credit and the number of dual credit students by tuition category to the VC of Admin.;completed the Spring 2007 TACC Survey; collected enrollment information for each of the colleges for the last 10 years segmented into several categories for a Consultant who is working on the ACCD’s Master Plan; and provided technical assistance to NLC personnel on survey development.

Goal V. Organizational Communication
Dr. Eduardo Conrado is retiring this week after 14 years with the Alamo Community Colleges.  Dr. Conrado's distinguished career includes developing the Cooperative Association of States for Scholarship (CASS) program and hosting approximately 30 CASS groups, Training, Internships, Exchanges and Scholarships (TIES) program, two Title VI-A "Globalizing the Curriculum" grants, a Fulbright-Hays Group Projects abroad, short-term and long-term study abroad programs, and many other accomplishments.  Dr. Conrado will be dearly missed by the administration, faculty and staff of the ACCD.  We wish him well in his retirement and future endeavors.

The PAC Natatorium hosted the U.I.L. District 27-4A and 28-4A Swimming and Diving Championships; 117 local high school swimmers participated. Also administered second swimming tests to 48 sophomore police cadets; 47 cadets passed.

Lackland AFB Student Appreciation Day is scheduled for February 12, 2008. The Alamo Community Colleges are among the sponsors of the event.

The Department of Communications, in collaboration with the Acquisitions department completed and distributed an RFP for advertising agency services.

The Department of Communications also met with Rampage hockey team representatives for a planning session regarding Alamo Community College night February 29; distributed a press release on Mr. Zarate’s appointment by Governor Perry to the Task Force on Higher Education Incentive Funding; received and posted district trustee maps; and developed a new district fact sheet and re-printed degree and certificate posters for use during the San Antonio Stock Show & Rodeo.