If additional funds outside of an approved budget are needed, the budget manager must make a request to their respective E-Team Leader. All approved requests will then be forwarded to the Campus Budget Officer to make the necessary budget adjustments and notify the budget manager when completed.

It is expected that budget managers review their current budgets for available funds prior to requesting funds or incurring any related expenses (including submitting a purchase request online or forwarding hiring documents).

Refreshment expenses may only be approved and expended from one of the following:

• President’s Hospitality Account
• VP Academic Affair’s Hospitality Account
• VP Student Affair’s Hospitality Account
• Other designated auxiliary/non-operating/grant budget

When requesting refreshments for an event, complete the Refreshment Request Form below and forward it to the appropriate approver. 

• Refreshment Request Form
• Hospitality Expense Guidelines
• ACCD Catering Vendor Information
• ACCD Walk-in Grocery Vendor Information

All campus membership expenses are paid directly from the President's Membership budget. An individual or department requesting a membership must submit a completed Membership Request Form along with the membership application to the President's Office for approval. Approved membership requests will be processed for payment and kept on file in the President's Office.

• Membership Request Form

• NVC Travel Request Process
• ACCD Travel Expense Guidelines
• Local Travel (Mileage) Voucher
• Out-of-Town Travel Authorization Report and Procedures
• Out-of-Town Travel and Expense Statement

It is recognized that not all employees are experts when it comes to the details of such requests. However, it is expected that all individuals be responsible stewards of the campus budget by being aware of available resources and adhering to relevant policies and processes.

Find out who the Banner Finance initiator and approvers are in your area, as they should be your best resource. You are also welcome to contact the Campus Budget Officer for guidance regarding any of the above.