San Antonio College

  1300 San Pedro Ave. , San Antonio 78212-4299

Syllabus

Department: Administrative Computer Technology      

POFT 1319-Records and Information Management I

Credit Hours : 3                                 Hrs/wk lec.3                                        Hrs/wk lab: 0

• Catalog Description
  Methods of Instruction
  Course Content
  Evaluation Criteria
  SAC Policies
  Instructor Information

I. Catalog description

Records and Information Management I is a comprehensive course emphasizing management of the record cycle from creation through retention and disposition of recorded information.   Storage methods, equipment for multimedia, procedures for storage and retrieval, control techniques, and electronic record keeping applications are included.   The ARMA standardized rules for storage of paper-based and electronic records are incorporated.

II.          Prerequisites :   none

III.        Texts

Records Management, Eighth Edition, Read and Ginn, Thomson South-Western Mason, Ohio , 2007.
ISBN 0-538-72956-2

Records Management Projects, Eighth Edition, Read, Thomson South-Western, Mason, Ohio, 2007.
ISBN 0-538-72970-8

IV.        Methods of Instruction

The Methods of instruction used in presenting the course content may include:

•  Completing end-of-chapter activities:   important terms, review and discussion questions, or applications projects to reinforce text content and stimulate student involvement in class.

•  Use the teach, apply, check, test, reteach, and retest approach to assure mastery of filing rules.

•  Completing Records Management Projects (simulation kit) activities to assure mastery of the filing rules and to provide opportunity for filing practice and retrieval of information.

•  Completing drills and quizzes over terminology and readings to assure mastery of content.

•  Familiarizing students with the professional organizations available in information and records management such as the Association of Records Managers and Administrators (ARMA) and the Association of Information and Image Management (AIIM) and the services rendered by such professional groups.

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V.         Course grade determination

Performance on major examinations                      40 percent
Performance of daily work/completion of projects 20 percent
Performance on quizzes                                         20 percent
Performance on a comprehensive final examination 20 percent
                                                                                                        

VI.        Course content outline

Part 1:   The Field of Records Management

      Chapter 1:   What is Records Management

Part 2:   Alphabetic Storage and Retrieval

      Chapter 2:   Alphabetic Indexing Rules 1-4
      Chapter 3:   Alphabetic Indexing Rules 5-8
      Chapter 4:   Alphabetic Indexing Rules 9-10
      Chapter 6:   Alphabetic Records Mangement, Equipment, and Procedures
Chapter 7:   Subject Records Storage

Part 3:   Subject, Numeric, and Geographic Storage and Retrieval

      Chapter 8:   Subject Records Storage
      Chapter 9:   Numeric Records Storage
      Chapter 10:   Geographic Records Storage

Part 4:  Technology and the RIM Program

      Chapter 12:   The Records and Information management Program

VII.  At the completion of Records Information Management I, the student will be able to:

•  Define the present role and the future of records management in the administration of modern business and organizations.
•  Apply basic principles and utilize efficient procedures in managing the record cycle—creation, distribution, use, maintenance, and disposition of records and information.
•  Utilize a vocabulary of records management terminology essential for effective communication in today's information-oriented, automated office environment.
•  Identify and utilize commonly accepted principles and practices for alphabetic filing in contemporary business applications.
•  Apply the principles of alphabetic filing to alphanumeric, subject, and numeric arrangement of records.
•  Describe required competencies and career opportunities in the field.
•  Use accepted procedures and practices in filing and retrieving records stored in manual systems rapidly and accurately:   Inspecting, indexing, coding, cross-referencing, sorting, filing and retrieving records and information. •  Use accepted procedures and practices in storing and retrieving automated records in computer databases. •  Identify alternative types of storage for maintenance and retention of records.
•  Enumerate factors essential in control of records and information storage systems and in comprehensive records management programs.
•  Explain the role of procedure manuals and periodic audits in records management.
•  Explain elements involved in controlling records management programs in large and small office environments. •  Apply the Association of Records Managers and Administrators (ARMA) standardized rules to records stored manually or in computer databases.
•  Follow precisely both written and oral instructions.
•  Demonstrate desirable attitudes essential for effective human relations and interactions in business.
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VIII.      Evaluation

•  A minimum of three major examinations will be given.   Major examinations are announced in advance and include objective questions (true-false, multiple choice, matching, and completion items).
•  Major examinations are given to test acquired knowledge of textbook content, class discussion, lectures, and learning experiences.
•  Students must complete all major examinations required in the course.   A zero percent score will be recorded for any major examination not completed by a student.
•  The student will be penalize 10 points for not taking an exam at the scheduled time.   Any examination which is not taken at the scheduled time must be completed within a reasonable period of time as determined by the instructor.
•  Quizzes are given at the instructor's discretion and may include practice and graded quizzes over textbook content and mastery of the filing rules.   To assure students' mastery of the filing rules, the instructor may give retakes on the filing rules quizzes.   The highest possible score on a filing rules quiz retake is 70 percent.
•  Students must complete all filing rules quizzes with 70 percent accuracy or better to pass the course.
•  Chapter quizzes missed by a student will be made up at the instructor's discretion; the resulting score may be penalized if make-up is permitted.
•  A zero percent score may be recorded for each quiz a student misses without an acceptable reason being presented to the instructor.
•  Timely completion of daily work including classroom activities, homework assignments, and Records Management Projects is required.
•  A zero percent score will be recorded for any assignment or Records Management Projects activity which is not turned in or completed.

•  Late work, regardless of the reason, will be penalized 20 Points.

•  Misspelling records management terms, which have been studied, will be penalized on quizzes and tests.
•  Not following oral or written instructions on quizzes and tests will be penalized.
•  The final examination must be completed to pass the course.   The final examination is comprehensive.

Grades are based upon the following scales:   A=90 to 100; B=80 to 89; C=70 to 79; D=60 to 69; and F=59 percent or lower.

IX.        ACADEMIC DISHONESTY POLICY

Students may be subject to disciplinary proceedings resulting in an academic penalty or disciplinary penalty for academic dishonesty.   Academic Dishonesty includes, but is not limited to, cheating on a test, plagiarism, and collusion.   For additional information refer to the Student Code of Conduct in the San Antonio College Bulletin.

VII. ATTENDANCE POLICY

Students should be aware that NOT TURNING IN HOMEWORK FOR TWO CONSECUTIVE WEEKS is considered two absences and the student is subject to being dropped from the course.

XI.        ADA STATEMENT FOR STUDENTS REQUIRING SPECIAL ACCOMMODATIONS

XV.        INSTRUCTOR INFORMATION

                   NAME:   Kim Muschalek

                   PHONE NUMBER:   (210) 486-0539

                   E-MAIL:   kmuschalek@alamo.edu

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