Alphabetical Index of the
Division of Arts & Sciences Faculty Forms

A   B   C   D   E    F    G    H   I   J   K  L   M   N    O  P    Q   R   S   T   U    V   W   X   Y   Z
                         Documents in or HTML unless otherwise noted.

A

A.C.C.D. Online Policies. Online ready reference.

Academic Calendar, Faculty. Also, Curriculum Review calendar.

Academic Calendar, Students

Administrative Release Time, Departmental. See Departmental Administrative Release Time.
Prepared by Department Chair to project total amount of departmental release time required.

Administrative Work Schedule, Summer.  Refer to Summer Schedule Packet.
Prepared by Department Chair with dates of summer schedule blocked off on an applicable 4 month calendar.

Administrator Evaluation.  Also available in Word (formatting will collapse & expand).
 

B

Budget.
        ● Projections Worksheet
        ● Projection Guidelines

Budget, Operational. See Operational Budget Form
 

C

Candidate Summary for PROMOTION. See also Promotion Packet.
Prepared by Department Secretary as a complete and comprehensive overview listing of all department Faculty members forwarded from the department for board approval.

Candidate Summary for TENURE.   See also Tenure Packet.
Prepared by Department Secretary as a complete and comprehensive overview listing of all department Faculty members forwarded from the department for board approval.

Chair Achievement Record & Administrative Performance (Self) Evaluation:
Also known as Chair Self-Evaluation or Chair Evaluation by Dean (in four parts to retain original formatting)

Chair Self-Evaluation Page 1
Chair Self-Evaluation Page 2
Chair Self-Evaluation Page 3
Dean's Comments on Chair Self-Evaluation Page 4

Prepared by Department Chair. Submitted with DLA LOCAL Exhibit D and Growth Plan, if applicable.

Chair Work Schedule.

Class Change Packet is comprised of the four documents listed below:

C1: Class Change Checklist Verified by Faculty Member PRIOR to submitting packet for approval.
C2: Written Request Written by Faculty Member
C3: Course Evaluation Source: ACCD Human Resources. Get official copy with AUTHENTICATING INITIALS from Personnel Records Manager.
C4: Course Approval Prepared w/growth plan by Faculty Member and endorsed by administration. Fully endorsed copy accompanies paperwork.

Change of Status "Form"... Do you mean...?
          1. Class Change as in Faculty Step Class Change? See Class Change Packet
          2. Contractual Revision as a change in teaching status?
          3. Change in Status as in a memo from President's Office to HRS?

Class Change Checklist .   See also Class Change Packet.
Verified by Faculty Member PRIOR to submitting packet for approval.

Core Curriculum Review Form. Old Form. See Modifications to Curricula and Bulletin/Catalog
Prepared by Faculty member proposing correction, edit, or introducing new curriculum.

      Calendar for Curriculum Review
      Minutes Begins 12/07. Includes Pending and Approved.
      New Program Checklist & Guidance Provided by THECB.
        See also: ACGM     WECM     GIPWE     TCCNS    TEA    TSSB
      Modifications to Curricula and Bulletin/Catalog Blank form. Forward hardcopies for signatures & electronic docs to Academic Support Specialist.

Course Approval
Prepared by Faculty Member and endorsed by administration.

Course Evaluation
Source: ACCD Human Resources. Get official copy with AUTHENTICATING INITIALS from Personnel Records Manager.

Criminal Background Check.
 

D

Departmental Administrative Release Time.  See also Release Time Packet.
Prepared by Department Chair.

Departmental Syllabus Template.  See Syllabus Template.

Driver's Record Check Form
 

E

Early Alert Project
    Early Alert is an outreach program focusing on students with academic and/or attendance difficulties so appropriate
    intervention can occur. The Early Alert program is triggered when an instructor identifies, meets with, and then refers
    students who are experiencing difficulties interfering with their studies to an Early Alert Specialist.
    Students are encouraged to follow-up with an Early Alert Specialist who may assist the student in identifying
    possible solutions.     

          Early Alert Faculty Online Access Instructions
          Early Alert Reporting Portal
          Early Alert Student Referral

Emergency Contact Information

Emeritus Procedure (Department Example)  
          See DF Local at ACCD Online Policies.
          Completed Packet with Resolution Example.
 

EVALUATIONS:
    Evaluation for Department Chairs: See Chair Self-Evaluation.
    Evaluation for Administrators: See Administrator Evaluation.  Also available in Word (formatting will realign).
    Evaluation for Courses taken over initial graduate degree: See Course Evaluation.
    Evaluation for Faculty Performance: Refer to DLA Local for complete guidance and document listing.
    See also: Faculty Evaluations by Chairperson Exhibit A (Thanks Medin!)
                    Faculty Evaluation for Temporary Faculty Exhibit C (Thanks again, Medin!)
                    Faculty Self-Evaluation Exhibit D for (Thanks Teanna!)
                    Classroom Observation Exhibit E also available in Exhibit E (Thanks again Michele, Rose, Annette, Pat & Linda!)  

F

Facilities Request.

Faculty List of Academic Credentials. 
See SACS Faculty List of Academic Credentials

Faculty Member’s Declaration of Primary Language

Faculty Release Time Notification. 
See Release Time Packet. Prepared by Department Chair.

Faculty Syllabus Template. 
See Syllabus Template.

Fees. See Lab Fees

Field Trip Documents:
                    Class/Group Field Trip (print off and type or fill-in with black or blue ink)
                    Waiver of Liability and Hold Harmless Agreement (print off and type or fill-in
                    with black or blue ink)

Foreign Transcript Evaluation Services.
List of translation and/or objective evaluation services available to the public for a fee.

Full-Time Non-Tenure Track Employment
Prepared by Department Chair.

G

Growth Plan
Prepared by Faculty Member, and endorsed by college administration.
 

H

Hiring Checklist
Overview of all necessary documentation and compiled internet sources. Includes Word format checklist for Hiring Packet, examples of memos, and all online hiring documentation listed under responsible parties.

Hiring Documents
Criminal Background Check
Driver's Record Check Form
Emergency Contact Information
Faculty Member’s Declaration of Primary Language 
Hiring Committee
I-9 Form
Personal Data Information 
Prior Experience Credit  
Reference Check Forms
W-4 Form

Please visit the ACCD HRS Employment Toolbox forms page for more information.

Out-of-Town Candidate Reimbursement
Please have each out-of-town candidate fill out and complete the Vendor Application (W-9).
The ACC pays a flat reimbursement of $100 in-state travel and $200 for out-of-state/country.
Candidates must supply receipts up to or above the amount of reimbursement prior to application submission.
All documentation should be turned into the President's Office for processing.
 

Hiring Committee
Prepared by Department Chair, and endorsed by college administration.

 

I

I-9 Form

L

Lab Fees Document Check lab fees in SIS ADVANTAGE - use screen TCF and enter corresponding semester code.

TCAL on Screen 129: Only one entry will occur at TCAL Option 1.
If you have only one fee, be it lab or special, enter it with the correct fee code in TCAL Option 1.
One set of codes is for special fees and one set is for lab fees.
If you have both a lab and special fee for a course, the department will enter the lab fee. 
The bursar will enter the special fee.

Learning Outcomes (Example)
Prepared by Department Chair.

Local Travel Document.
See also Travel Reimbursement Packet.

Low Enrollment
Prepared by Department Chair.

M

Memorial Procedure
Memorandum prepared by Department Chair.

Mileage Rate = 0.485 cent per mile effective Sept. 1, 2007 (prior approved amount 0.445)
Related form: Local Travel Document

Modifications to Curricula and Bulletin/Catalog
Prepared by Faculty member proposing correction, edit, or introducing new curriculum, and approved by Dean.

      CURRENT Calendar for Curriculum Review.
      Minutes Begins 12/07. Includes Pending and Approved.
      New Program Checklist & Guidance Provided by THECB.
        See also: ACGM     WECM     GIPWE     TCCNS    TEA    TSSB
      Modifications to Curricula and Bulletin/Catalog Blank form. Forward hardcopies for signatures & electronic docs to Academic Support Specialist.
     

Multiple Overload, Request for
Prepared by Department Chair.

O

Official Remembrance (Refer to DO LOCAL)

Overload Request. See Multiple Overload, Request for

Operational Budget Adjustment Form in Excel and in PDF

P

Peer Review Summary (Refer to DLA LOCAL, Exhibit F)

Personal Data Information  

Position Review Form: Faculty and/or Staff (created by Joanne Wilson)

Primary Language, Faculty Member’s Declaration of 

Prior Experience Credit
Prepared by Human Resources. Get official copy with AUTHENTICATING INITIALS from Personnel Records Manager.

Promotion Guidelines (General). 
See DLC Local at ACCD Online Policies.
The Promotion Packet is comprised of the collected documents and credentials listed below:

P1: Promotion Checklist Verified by Faculty Member PRIOR to submitting packet to committee.
Re-verified by Department Chair PRIOR to submitting packet for further Administrative review.
P2: Candidate Summary Prepared by Department Secretary as a complete and comprehensive.
Overview listing of all department Faculty members forwarded from the department for board approval.
P3: Chair/Dean Recommendation Prepared by Department Chair and endorsed by Dean.
P4: Committee Recommendation Prepared by Committee and endorsed by Chair.
P5: Memo From Committee Written notification from Committee to Candidate.
P6: Memo From Candidate Written notification from Faculty Member for candidacy.
P7: Candidate Current Resume.
P8: Course Evaluation Source: ACCD Human Resources. Get official copy with AUTHENTICATING INITIALS from Personnel Records Manager.
P9: Growth Plan Prepared by Faculty Member, and endorsed by college administration.
P10: Official Transcripts. If documents are on file at HRS, then...
    1) Get official copy with AUTHENTICATING INITIALS from Personnel Records Manager; AND
    2) Annotate directly on authenticated copy "ORIGINAL ON FILE AT HRS;" AND
    3) Endorse with your INITIALS directly on the copy of each transcript next to the annotation.
P11: Performance Evaluations (DLA LOCAL)
P12: Other (as applicable per discipline)

Program Review Blank Form.
Completed by Dean or Dean's Designee.

Promotion Checklist.  
See also: Promotion Packet.
Verified by Faculty Member PRIOR to submitting packet to committee.
Re-verified by Department Chair PRIOR to submitting packet for further Administrative review.

Promotion Recommendation by Chair & Dean.
See also: Promotion Packet.
Prepared by Department Chair and endorsed by Dean.

Reference Check Forms

Refreshments, Request for.

Release Time Documents

RT1: Request for Release Time Revised Form.
Prepared by Faculty Member, and endorsed by college administration.
Justification for release time with work structure in units displayed.

RT2: Faculty Release Time Salary Notification.
Also available at David's web site scroll down for form.

RT3: Departmental Administrative Release Time
Prepared by Department Chair, and endorsed by college administration.
Should be done annually or whenever a shift in responsibility occurs.

Request for Multiple Overload. See Multiple Overload, Request for

Request for Refreshments. See Refreshments, Request for.

 

S    SACS Faculty List of Academic Credentials.
          Information distributed at Joint Chairs Meeting.          

SCANS Suggested List of Competencies and Foundations.
Additional information found here at the THECB.          

Screening Committee. In-house diversity/equity/parity worksheet used in Hiring Process.

Special Pay (PAR addendum)
HRS document: Contact SAC HRS representative for more information.

Speaker Engagement Contract.
Fiscal Affairs document: Contact FA for more information.

Summer Work Schedule Packet is comprised of three documents listed below:

ACCD POLICY: DDA Local

S1: Administrative Summer Work Schedule:  2007   2008   2009   2010
Prepared by Chairs: provides a calendar view of scheduled workdays fulfilling annual contract.

S2: Summer Work Schedule
Actual Payroll document for Tenure Track Faculty.

S3: Request for Release Time
Revised Form: incorporates the old Faculty Release Time Salary Distribution  into one form for dual purpose.
Prepared by Faculty Member, and endorsed by college administration.
Justification for release time with work structure in units displayed.
 

Syllabus Template.
Prepared by Faculty Member.

Summer Work Schedule.
See also: Summer Schedule Packet.
Prepared by Department Chair and endorsed by Dean. Comprehensive overview of all Department faculty that will work during summer session I, II, and any special session pertaining to this time frame.

Tech Request. FY08
Prepared by Department Chair. Save and then reopen to enter data.

Tenure Checklist.
See also: Tenure Packet.
Verified by Faculty Member PRIOR to submitting packet to committee.
Re-verified by Department Chair PRIOR to submitting packet for further Administrative review.

Tenure Packet is comprised of the documents and credentials listed below:

T1: Tenure Checklist Verified by Faculty Member PRIOR to submitting packet to committee.
Re-verified by Department Chair PRIOR to submitting packet for further Administrative review.
T2: Candidate Summary Prepared by Department Secretary as a complete and comprehensive.
Overview listing of all department Faculty members forwarded from the department for board approval.
T3: Chair/Dean Recommendation Prepared by Department Chair and endorsed by Dean.
T4: Committee Recommendation Prepared by Committee and endorsed by Chair.
T5: Memo From Committee Written notification from Committee to Candidate.
T6: Memo From Candidate  Written notification from Faculty Member for candidacy.
T7: Candidate Current Resume.
T8: Course Evaluation Prepared by Human Resources. Get official copy with AUTHENTICATING INITIALS from Personnel Records Manager.
T9: Prior Experience Credit Source: ACCD Human Resources. Get official copy with AUTHENTICATING INITIALS from Personnel Records Manage
T10: Growth Plan Prepared by Faculty Member, and endorsed by college administration.
T11: Official Transcripts. If documents are on file at HRS, then...
    1) Get official copy with AUTHENTICATING INITIALS from Personnel Records Manager; AND
    2) Annotate directly on authenticated copy "ORIGINAL ON FILE AT HRS;" AND
    3) Endorse with your INITIALS directly on the copy of each transcript next to the annotation.
T12: Performance Evaluations
T13: Other (as applicable per discipline)

Transcript Evaluation (Foreign). See Foreign Transcript Evaluation Services.
List of translation and/or objective evaluation services available to the public for a fee.

Travel Documents. See DEE LOCAL.
                      Mileage Rate = $0.485 effective Sept. 1, 2007
                      Per Diem:     Out of Town=$24.00
                                           Out of State=$36.00 with Receipts; otherwise $24.00 per diem
   
Please ensure that all personnel have been entered into BANNER as "Employee/Student Vendors," prior to submitting a Request for Travel Reimbursement.

Please follow the guidelines and use the forms listed on the Acquisitions/Purchasing web site.

BEFORE OUT-OF-TOWN TRAVEL OCCURS...

1. Please submit a Travel Authorization request with related official Information
on what/where/when.
Optional: Direct Deposit Form

2. Refer to Travel Authorization Procedures for guidance, and DEE Local for policy information.
Use ONLY authorized vendors for flight arrangements.
Current vendors are listed at ACCD web site
(Key word: AIRFARE or TRAVEL AGENCY).

3. NOTE: information regarding Travel Advances.

4. Other: Tax Exemption for Hotel Lodging

AFTER OUT-OF-TOWN TRAVEL OCCURS...

The Traveler must provide the following documentation to the department for processing as soon as possible.
Time constraints apply.
Do not exceed 10 working days from date of return.
Refer to DEE Local for policy information.

1. ACCD Out-of-town Travel and Expense Statement
NOTE: if actual costs exceed projected costs of the Travel Authorization request by 10%, then a new Travel Authorization Request must be submitted.

2. Completed Travel Authorization request (Secured PRIOR to travel or if actual costs exceed 10%,then a newly completed Travel Authorization request goes forward with a copy of the original Travel Authorization request attached) along with related official information on what/where/when.

3. Receipts for Lodging Meals or a PER DIEM Statement  
[Out of Town=$24.00
Out of State=$36.00 with Receipts; otherwise $24.00 per diem]
Transportation (i.e., taxi stubs, parking fees, etc.)
Other (as applicable)
Please place all receipts in CHRONOLOGICAL ORDER. See Example.

4. Trip Report
Department will forward all of the above documentation after initiating a BANNER DIRECT PAY with a cover Direct Pay Transmittal Form.

           
             IN-TOWN TRAVEL  [Mileage Rate = $0.485] Local Travel Document
 

OUT OF DISTRICT/OUT OF STATE TRAVEL
MILEAGE CHART

ABILENE	247	EL PASO	572	OKLAHOMA CITY	485
ALBUQUERQUE	727	FT. WORTH	263	PAMPA	567
AMARILLO	515	GALVESTON	248	PORT AUTHOR	291
AUSTIN	78	HOUSTON	199	ROSWELL	535
BEAUMONT	285	KERRVILLE	62	SAN ANGELO	218
BIG SPRING	303	KINGSVILLE	156	SAN MARCOS	50
BOERNE	31	LAREDO	153	SHREVEPORT	388
BROWNSVILLE	279	LAS CRUCES	605	TEMPLE	146
BRYAN	162	LAWTON	387	TEXARKANA	419
CARLSBAD	461	LUBBOCK	400	TYLER	308
CLOVIS	501	MARSHALL	367	UVALDE	82
CORPUS CHRISTI	146	MCALLEN	237	VICTORIA	116
DALLAS	279	MIDLAND	329	WACO	183
DEL RIO	154	MONTERREY, MX	300	WICHITA FALLS	386
DENISON	354	NEW BRAUNFELS	32
EAGLE PASS	141	ODESSA	349