san antonio college

Employee Services

Picture ID is required to pick up cash / checks.
No Exceptions!!!

Bursar Forms

petty cash voucher

travel authorization

agency account

office of student life

deposit slip

Guidelines for Petty Cash Reimbursement

• Please follow the petty cash guidelines and use the attached petty cash forms for reimbursement of your funds.
• As of January 1, 2007, the SAC Bursar Office will no longer process petty cash reimbursements if completed on an incorrect or old form.
• There are two forms per sheet so you will be able to use them on two different occasions.
• Original Receipt required
• Please use one receipt per form - up to $100.00 dollars per day and the receipt must be current (under 30 days).
• Any receipt that is more than 30 days old will require your department to submit a direct pay to Accounts Payable Department for reimbursement.
• Please submit forms with all required signatures.
• Make sure you have the proper FOAPL Account # with available funds in order to avoid any delays in your reimbursement.
• Purchases MUST be from authorized walk in vendors, no exceptions.
• Hours for Disbursement of Funds:  Monday - Friday 9:00 A.M. - 11:00 A.M. and 2:00 P.M. - 4:00 P.M.

Please contact:
Michelle Gable at 733-2122 or mgable2@mail.accd.edu
Junice Diaz at 733-2137 or jdiaz1@mail.accd.edu
with any questions or concerns about this process.

Guidelines for Travel Advance

• A Travel Advance request should be submitted to Business Office two weeks before the event.
• Your personal vendor number is mandatory. If a Faculty/ Staff member needs a vendor number established, Please contact acquisition at 208-8080 or http://www.accd.edu/district/purchase/purchasing%20forms/Vendor%20Registration.pdf
• Please attach documentations needed and make copies for the bursar office to keep.
• The request forms should have all required signatures.
• If the faculty/staff member is requesting the travel advance for a student trip, please circle Student Travel on the top of the advance form.

Guidelines for Agency Account and Exhibit C

• For all Student Club Advances please notify the Business Office about the advance they plan to withdraw three days before the funds are needed.
• When submitting for a withdrawal the original document with all required signatures are mandatory before processing the request.
• Disbursement hours are Monday – Friday 9:00 A.M. – 11:00 A.M. and 2:00 P.M. – 4:00 P.M.