Educational Multimedia Services is San Antonio College resource for audiovisual and
multimedia support. This support includes meeting the needs of the College
sponsored conferences and special events. Traditional audiovisual support,
professional sound equipment, photographic, graphics, and state of the art video and computer projection support are available to assist with the presentations needs of your conference or special events.

Contact Educational Multimedia Services:
• Barbara Knotts, Coordinator of Educational Multimedia Services
• Email: bknotts@accd.edu
• Phone: 210/733-2118
• Fax: 210/733-2670
• Location: 1001 Howard St., Moody Learning Center, Rm. 624
San Antonio, TX 78212

Graphics Production
• To produce the necessary materials for a client’s event/conference an initial meeting is needed with the graphics specialist(s).
• Call Dana Morris, 733-2498 or stop by the Graphics Production area (MLC 424) to begin your graphic project discussion.
• A work order form must be completed which will provide contact information, department account number and description of work to be done.
• Graphics Production unit is location in the Moody Learning Center, fourth floor behind AV Circulation.
• The Graphics Production offers professional design, illustration, photographic imaging, pre-press and print-ready services using the latest layout, drawing animation, logo designs, flyers, brochures, banners and imaging software on high-end graphics computers.

There is a fee for materials used for major events/conferences. In most cases, a three months notice is necessary to prepare materials for major events/conferences.

Photographic Services
• The Campus Photographer provides experienced and professional photographic services. The photographer is available to provide in-studio or on location digital documentation of special events.
• Contact Leonard Ziegler at 733-2108 to discuss your photographic needs.
• The photography unit is located in the Moody Learning Center behind the
Audiovisual Equipment Service counter (MLC 424).
• A three weeks advance notice is needed for campus conference activities. Clients are encouraged to provide their photography paper.

Videorecording of Speaker at Event/Conference
• The coordinator of a speaker or special event should thoroughly discuss
equipment and service needs with the lecturer before making a request to video record by calling 733-2501 or stop by the Moody Learning Center, room 624.
• Any person who agrees to be videotaped must complete a release form. This form must be in the Educational Multimedia Center (EMC) at least one day before recording session. The form can be faxed to any client by calling EMC and it may be faxed back with proper signature(s). Fax 733-2670.
• If necessary, an appointment can be made to video record speakers or other groups in our studio.
• Please make requests at least two months in advance for videorecording
services for major event/conference. We do not loan out our equipment.
• There is a small charge for the videotape or clients may provide their own blank videotape(s).
• Acceptable videotape formats are ½” VHS 30, 60 or 120 minutes.

Tele/Videoconference and Satellite Services
• EMC is available for broadcasting of tele/videoconference or satellite downlink programs.
• We can receive programming off satellites on “KU,” “C” and “digital-C” bands. It is the client’s responsible to pay any fees for rights to broadcast programs.
• We will assist any clients with licensing a program or arrange a tele/videoconference by calling 733-2501.
• Programming and reserving of rooms must be scheduled six weeks in advance on a first come first serve basis.
• The original license form or packet must be on file with us at least one week before the event.
• Our conference room seating is limited to 50 persons.
• There is no charge for facility or technical services for campus-sponsored events/conference.

Videotape Duplication Services
• Duplication of event/conference program videotapes may be ordered through the EMC, 733-2501.
• Provide EMC with your original videotape(s) for duplication and please be aware of copyright permission, if applicable.
• You may provide your own blank tapes(s) or provide EMC with your department account number for billing.
• Video duplication service requires at least a 72 hours advance notice.

Questions to think about before calling Educational Multimedia Services:
(1) If you plan to use your own laptop with our LCD projector, then you will need
to bring it in for a compatibility test prior to event date.
(2) If you are not familiar with using audiovisual equipment, then request a training session before your event/conference.
(3) Will you require on site audiovisual technical support during your event/ conference?

AV Equipment:
• Requests for AV Equipment for on campus event or conference can be made at the service counter on the fourth floor of the Moody Learning Center, room 412.
• An AV equipment request form(s) is required for all equipment needed.
• Requests can be also be taken by phone by calling Sylvia Cadena, 733-2500.
If required, we can assist you with obtaining public viewing rights for films/movies.
• AV Equipment Circulation provides: VCR/DVD players, overhead projects, slide/tape projectors, TV/VCR carts, overhead projectors, projector screens, cassette players, laptops, LCD projectors, 16mm projectors, flip charts, and slide projects, just to name a few.
• Majority of the public meeting and events located on campus often require sound amplification; we can set up and operate the sound systems for large public events. You may call 733-2500 to reserve PA equipment.
• There is no rental charge for equipment used on campus. Limited audiovisual equipment is available for off campus event/conference. Please give us a call if you need suggestions for vendors who lease audiovisual equipment.
• Four weeks notice is necessary to reserve equipment for major campus events/conferences.

Similar or additional information relating to Media Services can be found at: www.accd.edu/sac/lrc/librns/barbara/AVhome.htm.

Or call Barbara Knotts, Coordinator at 733-2118.

AV Graphics Request Form

AV Equipment Request Form

Right of Privacy Release Form

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