Organization Toolbox

 

Manuals:

Name Of File	Description	PDF	Word
Clubs and Organizations Handbook	<Currently Not Available>
Partnering with The office of Student Life
Student Handbook	College Handbook
Student Leadership Manual	General Tips for success

 

Guidelines:

Name Of File	Description	PDF	Word
Fundraising Ordinance	City of San Antonio Ordinance limiting fundraisers.
Guidelines for Expression and Demonstration	Free Speech Guidelines
Office of Student Life Posting Guidelines	Rules for posting flyers
Raffles	All Raffles Need to be approved and only TWO per year are allowed per college. Click Here
Sample Charter	A sample charter for clubs to get started

 

 

Forms/Applications:

Club Related Forms:

Name Of File	Description	PDF	Word
Agency Account Form <Student Organizations>	Form for student groups to setup "account" for their fundraiser.
Club Agency Account Form	Form used to withdraw funds from Agency Account <Non-Travel>
Student Club and Organization "How a new club Or organization is formed" Flowchart.	Flowchart on how a new club or organization is formed.
Student Club and Organization Interest Form	List of Clubs and form to get more info about clubs.
Student Organization Registration Packet	Start a new club with this packet
Club Deposot of Funds Request Form	Deposit Funds Form
Registered Organization Fundraising Request	Application to have a fundraiser

Vendor Related Forms:

Name Of File	Description	PDF	Word
Vendor Agreement Form	Contract for services
Vendor Registration Form	Allows a vendor to be entered into the fiscal system.

 

Event Related Forms:

Name Of File	Description	PDF	Word
Event Sign-in Sheet	Required for all Organization events and meetings
Event Evaluation Form	Required for all Events
Sac On/Off Campus Activity Form	Required for all Events
Application for Demonstration	Required for Expression Activities and/or Demonstrations
Hotel Tax Exempt Form	Without this form your going to have to pay taxes which the college will notreimburse!

Travel Related Forms:

Important, Read this!! Before Going On trip

Name Of File	Description	Excel/PDF	Word
Hotel Form	Hotel Tax Exempt form (Texas only)-Currently Not Available
Out of Town Travel Authorization Form	Required for all Travel- Currently Not Available
Return Info Form	Currently Not Available
Revised Out of Town Travel Expense Form	Must be turned in after a trip - Currently Not Available
Travel Advisor's Role and Responsibilities	Agreement for faculty/staff
Travel Waiver	All traveling students must sign to travel
Vehicle Rental Agency Information Sheet	Guide to Renting a Vehicle
Waiver Of Liability Agreement form

Student Service Fee:

Name Of File	Description	PDF/Html	Word
Appeals	Process for appealing committee decisions
Congratulations you were awarded..What's Next?	Rules for a person who has been awarded funds.
Fee Policy and Regulations	ACCD District Fee Policy
Funding Student Travel Guide	Guide to help applicants when requesting funds for student travel.
Justification for lack of Favorable Action	Possible reasons for not being approved funds.
Member application For Student Activity Fee Committee	Application to join SAF Committee
Partnering with The office of Student Life	Guide to receiving support from student life.
Public Budget Information	Fee committee Budget and awards.
Student Activity Fee "How to Apply" Flowchart.	Flowchart on how to apply.
Student Activity Service Fee Worksheet	Guideline committee members use to award funds
Student Fee Legislation	State of Texas Fee Policy
Student Fee Legislation pertaining to construction	Use of fee mainly in construction,
Student Service Fee Funding Application	Application to request funds
Suggestions for successful application to the Student Activity Fee Committee	Helpful Guidelines for applicants