Student Responsibilities

I have been briefed on the following and understand that:

• There is NO ADVANCE PAYMENT available at St. Philip’s. I am responsible for payment of tuition, fees, books, tools, and uniforms.

• If a new student at St. Philip’s College with less than 15 semester hours, I must enroll and complete SDEV 0170 or SDEV 0370 (two or more remedial courses are required).

• In order for me to receive education payment: (1) I must be enrolled in courses required for my degree plan only, (2) obtain approval for courses enrolled in each semester, (3) I must complete and furnish a signed copy of a Request for Certification Form each semester to the SPC VA Office for approval, (4) I must ensure my bill is paid in full or have a payment arrangement with the Business Office. Note: To preclude a break in benefits (for those previously certified); I should submit a Request for Certification Form as soon as registration starts for the following semester. The Request for Certification Form may be obtained through our web site http://www.accd.edu/spc/admin/va, and faxed to the SPC VA Office at (210) 531-4875 (submitting incorrect or incomplete forms will delay the process).

• I must notify the SPC VA Office IMMEDIATELY if I: (1) change my course-hour load, (2) change my address, (3) withdraw completely from my classes, (4) do not enroll after being certified for the next semester, or (5) change my degree plan. Failure to report changes promptly may make me liable for overpayment to the Department of Veterans Affairs. Once certified, any changes I make to my certification WILL NOT be made until after the census date; therefore, I AM RESPONSIBLE FOR ANY OVERPAYMENTS INCURRED.

 • It takes approximately up to 30 days from the date of the Request for Certification for the SPC VA Office to process my certification (for payment). In addition, it takes approximately 2 to 8 weeks for the Muskogee VA Regional Office to process. I will receive a letter of eligibility from the Muskogee VA Regional Office stating the amount of educational benefits I will receive, the time period awarded for, and the months of entitlement remaining.

• After I receive the letter of eligibility from Muskogee Regional VA Office, I am responsible for verifying my enrollment on the last day of each month (or the last day of the semester using the Web automated Verification of Enrollment (WAVE) at http://www.gibill.va.gov, or by phone at 1-877-823-2378. Failure to verify on a monthly basis will result in nonpayment. (Does not apply to Chapter 35, Dependents Educational Assistance Students or Chapter 1607, Reserve Educational Assistance Program (REAP)

• I have a one time free drop, up to six (6) hours without being penalized for reimbursement by the Department of Veterans Affairs (DVA). Further drops with a grade of “W” will normally result in my being required to reimburse the DVA. Exceptions for extenuating circumstances are made on a case-by-case basis. Consult the SPC VA Office for further information.

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STUDENT SIGNATURE DATE

While I am receiving VA Educational Benefits, I agree to:

• Access additional information concerning my VA benefits and any payment issues directly to the Muskogee VA Office by calling 1-888-442-4551 or via the internet at: http://www.gibill.va.gov.

• Remain in the catalog of first enrollment unless the Veterans Affairs Office approves the change. The catalog selected cannot be dated more than five (5) years prior to the expected graduation date.

• Remember that I am paid ONLY for courses that are REQUIRED for completion of my degree plan at St. Philip’s College. EXCEPTIONS: (1) Department Letter of Substitution, (2) valid prerequisite for required course, and (3) to “round out” only in my graduating semester.

• NOT register in courses for which I have previously received a passing grade.

• Students having prior college history or pursing a degree that is related to their military background should not register for any elective courses until all transcripts are evaluated.

• NOT register in Remedial courses if placement test scores DO NOT justify the need. Remedial courses are not authorized if repeating any remedial courses more than one time after receiving a “F” or an “IP grade.

• Maintain a 2.0 cumulative grade point average. Failure to do so, will be reported to VA as making unsatisfactory progress and benefits will be terminated at the end of the semester.

• Furnish the Records and Registration Office with an OFFICIAL copy of transcripts from ALL colleges and or universities previously attended. Students are given a two-semester “grace period” for having all transcripts needed to be received and evaluated by Records and Registration. After the second semester, students will not be certified for payment of benefits. NOTE: St. Philip’s College cannot evaluate credits that were taken at another college without a transcript from that college. Courses posted on a schools transcript from a different college can not/will not be evaluated.

• Provide an official transcript to the office of Records and Registration showing grades BEFORE future enrollment certifications when I attend a secondary school.

Student’s Initials ______________ Date: __________________

Current as of: November 9, 2006